Financial Operations

A view of Berkeley with the Campanile tower in the foreground and Golden Gate Bridge in the distance.
Accounts Payable
Travel
Accounts Receivable
Entertainment
Procurement Card Program
Reimbursements
Cash Handling and Banking Services

Accounts Receivable functions:

Cash Handling & Banking Services functions:

Accounts Payable functions:
Non-Student Receivables
  • System Administration: Berkeley Financial System-Accounts Receivables (BFS-AR)
  • Invoice Generation
  • eCheck and eBill
  • Payment Processing
  • Client Support
  • Debt Recovery Support
  • Related training and communications
Student Receivables
  • System Administration: Campus Accounts Receivable System (CARS)
  • eBill Generation
  • Payment Processing
  • Disbursement of financial aid and other student awards
  • 1098-T
  • Bankruptcy Coordination
  • Sponsored Student Program
  • ACS Loan Administration (Federal Perkins, Federal Health Professional and Institutional loans)
  • Exit Counseling (Federal Perkins and Federal Direct loans)
  • Client Support
  • Debt Recovery Support
  • Related training and communications
Bank Deposit Handling and Recording
  • Campus Deposit System (CDS) Administration
  • Armored Transport Services Liaison
  • Depository Bank Service Coordination
  • Bank Adjustment Resolution
Credit Card Merchant Services
  • Set-up: Accepting Credit Cards for Payments
  • PCI: Data Security Compliance
Electronic Payments
  • Incoming Wire Transfer and Automated Clearing House (ACH) Coordination
Human Subject Prepaid Card Program
  • Program Information
  • Application and Issuer Agreement Forms
Petty Cash Program
  • Account Set-up and Closure
  • Activity Reviews

Accounts Payable (Disbursements) has campuswide responsibility for the processing, analysis, reconciliation, and problem-solving related to accounts payable transactions. We provide systems support, policies, procedures, and training to facilitate the processing of approximately 650,000 annual payables transactions including:

  • Invoices
  • Leases
  • Non-PO Payment Requests
  • Travel & Entertainment Reimbursements
  • Other Non-Payroll Disbursements

Total annual disbursements are in excess of $1 billion.

We are committed to giving prompt, courteous service to faculty, staff, students, and vendors within the guidelines of University of California policies and in compliance with local, state, and federal regulations.