Jonmichael Moy

Reflect on your meeting habits and identify areas for improvement. Are there recurring meetings that no longer serve their purpose? Can certain meetings be shortened or replaced with asynchronous communication methods? Look for opportunities to streamline your meeting schedule and optimize your time spent in meetings. Encourage a culture of efficiency and effectiveness within your organization, where meetings are purposeful and productive.

Schedule dedicated blocks of time on your calendar for focused work and deep thinking. Use these periods to work on strategic initiatives, plan upcoming sprints, review product metrics, or conduct research. By proactively blocking time for focused work, you reduce the likelihood of being pulled into unnecessary meetings and ensure that you have uninterrupted time to make progress on critical tasks.

If you're invited to a meeting where your presence isn't essential but someone from your team can represent your interests, delegate attendance to them. Empower your team members to participate in meetings on your behalf, providing them with clear objectives and expectations. Collaborate closely with colleagues to ensure that necessary information is shared and decisions are made effectively, even if you're not personally present.

Communicate your availability and preferences regarding meetings proactively. Clearly define your role and responsibilities to stakeholders and team members to ensure that you're only invited to meetings where your input or decision-making authority is required. Set boundaries around your time and availability, and politely decline meetings that don't align with your priorities.

Evaluate the necessity and value of each meeting you're invited to. Consider whether the meeting aligns with your priorities, if your presence is essential, and if the objectives can be achieved through other means such as email updates or asynchronous collaboration tools. Prioritize meetings that contribute directly to your goals and product initiatives.

Define clear product goals and outcomes to guide roadmap planning and prioritization. Embrace an iterative approach to roadmap planning, regularly reviewing and updating priorities based on feedback and changing conditions. Involve cross-functional teams and stakeholders in the roadmap planning process to ensure alignment and buy-in. Use visual tools such as Gantt charts, user story maps, or Kanban boards to create a clear and easily understandable roadmap.