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Supply Chain Management News
May 2024
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Dear Campus Community,
Supply Chain Management (SCM) wants to inform you of important updates and events.
This month's features:
- Supplier Expo 2024 Digital Guide
- ODP Business Solutions Punchout Catalog
- Blaisdell's - Shop Local Small Business for Free Shipping
- Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
- UC Procurement Portal is LIVE!
- Self-Manage Email Notifications
- Missing Bill-To Address Warning
- Supplier Search - New Experience View Enhancements
If you have any questions, please contact the BearBUY Help Desk at
510-664-9000 (options 1, 2) or [email protected] for immediate assistance.
Thank you for your continued support,
Supply Chain Management
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Supply Chain Management (SCM) hosted the first supplier showcase in eight years on Wednesday, April 17, 2024, at the Pauley Ballroom in the MLK Student Union. | |
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Over 300 faculty and staff dedicated their time to meeting with suppliers and campus departments. (Round of applause!)
All attendees were distributed a survey. We hope you will share your thoughts on how we can support the campus through events and activities in the future.
Please check out the Supplier Expo Digital Guide for more information: contract number, supplier contact information, new shopper quick reference guide, and BearBUY support/resources information.
The Supplier Expo Digital Guide will be available for 12 consecutive months.
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ODP Business Solutions
Punchout Catalog
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The ODP Business Solutions punchout catalog received a facelift and is currently available in BearBUY.
Please Note: Effective May 1, 2024, for orders less than $50, a $5.95 shipping charge will be added to orders before you punch back into BearBUY to complete your transaction.
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Blaisdell's - Shop Local Small
Business for Free Shipping
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Support the local small businesses in BearBUY by purchasing your office supplies — Blaisdell’s offers free shipping for all order sizes. | |
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Bears that Buy Open Office Hours:
Here to Make Purchasing BEARable
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Please join us at our next remote office hour tomorrow, Tuesday, May 21, 2024, from 10:00 a.m. - 10:50 a.m.
We encourage you to submit topics of discussion and/or questions in advance in this Google form.
Individuals from the Procurement, BearBUY Solutions, Account Payable, and BRS teams will attend to listen to your questions and provide information about purchasing at Berkeley. The Open Office Hours will be held every third Tuesday of the month from 10:00 to 10:50 a.m.
Instructions and Zoom URL:
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UC Procurement
Portal is LIVE!
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Check out the new UC Procurement Portal (https://procurement.ucop.edu/) for all kinds of helpful information, and bookmark this URL for easy access to Systemwide Procurement contracts, policies, news, training, events, and resources — all in one place! Get to know the new site with this guided video tour.
Remember to log in (top right corner) with your campus SSO credentials to see the full range of resources available to support you. Have fun exploring!
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Self-Manage
Email Notifications
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Missing Bill-To Address
Warning Message
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Currently, shoppers can only submit a cart if the Org Node (#1) and Shipping address (#2) are present. Shoppers receive a warning message if any of the fields in the chartstring are missing (#3) or if the Bill-To Address field is missing (#4). Complete all four fields to ensure the fastest order processing time. | |
After the Jaggaer 24.2 upgrade in July 2024, shoppers will not be able to submit a cart if the Bill-To Address is missing. | | |
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Supplier Search - New Experience
View Enhancements
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With this release, the new experience for Supplier Search is no longer considered in Beta. Features that are standard with the classic (current) Supplier Search and other enhancements are available in the new experience.
Old View:
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A Choose Your Experience toggle button, located at the lower right-hand corner of the screen, will allow users to switch between the new and classic views at any time: | |
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
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Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
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Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
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Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
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