Shafqat Ismail

Managed complete Operations including Administration, Procurement, IT and Security

(Managed the project procurement of $ 80 million USAID funded).
•Carried out all scale and complex procurements as per organizations policies and procedures (P&P).
•Prepared solicitations and tendering packages to ensure procurements are done in compliance with and conform to the USG Federal and USAID Acquisition Regulations (FAR and AIDAR).
•Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
•Analyzed supplier’s bids against the specifications… Show more

(Managed the project procurement of $ 80 million USAID funded).
•Carried out all scale and complex procurements as per organizations policies and procedures (P&P).
•Prepared solicitations and tendering packages to ensure procurements are done in compliance with and conform to the USG Federal and USAID Acquisition Regulations (FAR and AIDAR).
•Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
•Analyzed supplier’s bids against the specifications and RFP/RFQs including, cost analysis, technical evaluations, negotiations and other terms and conditions and organize meetings for procurement.
•Prepared purchase orders, agreements, official contracts, letter of acceptance and supplier’s payments.
•Contributed in updating procurement trackers and procurement plan.
•Have good experience in developing procurement policies according to the organizations requirement, procurement rules and their compatibility with local laws.
•Good experience in handling imports, contracts and subcontract procurements.
•Arranged to carry out all FAT (Factory Acceptance Test) and Inspections for Technical Procurements.
•Developed Technical Inventory Management System, Material Receiving Reports, Inventory Tagging and Inventory reports.
•Developed a countrywide database for potential suppliers, contractors and service providers in all categories.
•Liaised with Program & Operation teams and identify and plan procurements (quarterly or bi-annually).
•Assisted the technical and commercial evaluation plus subsequent negotiation processes to ensure appropriate decisions are reached.
•Officiated procurement assignments in the absence of Supervisor/Procurement Seniors.
•Assisted in making logistical arrangements of program supplies/assets movement to and from sub-offices and field locations.
•Assisted in non-expendable equipment inventory and bi-annual/annual reports.
•Maintained proper filing system to retain all the procurement records.
Show less

(Managed the project procurement of $ 75 million USAID funded).
• Liaised with program & operation teams and identify and plan procurements (quarterly or bi-annually).
• Carried out off-the-shelf procurements as per organizations policies and procedures (P & P).
• Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
• Analyzed supplier’s bids against the specifications and RFP/RFQs including, cost analysis, technical evaluations, negotiations and… Show more

(Managed the project procurement of $ 75 million USAID funded).
• Liaised with program & operation teams and identify and plan procurements (quarterly or bi-annually).
• Carried out off-the-shelf procurements as per organizations policies and procedures (P & P).
• Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
• Analyzed supplier’s bids against the specifications and RFP/RFQs including, cost analysis, technical evaluations, negotiations and other terms and conditions and organize meetings for procurement.
• Prepared purchase orders, agreements, official contracts, letter of acceptance and supplier’s payments.
• Contributed in updating procurement tracker, funds forecasting and procurement plan.
• Supervised in arranging vendors / contractor’s data, contacts, information and explore new market.
• Supervised staff maintaining a proper filing system to retain all the procurement records. Show less

(Managed the projects procurements of $80 million for USAID, SC Australia, UNHCR, RNE, BPRM, ROTA, MOFA, DEC, DANIDA and DFID funded projects).
• Planned, developed and managed all national / international procurement in compliance with the SoD, policy and procedures of SCI & SC ERRP.
• Managed process of bid proposals, tender procedures and contract management, analyze supplier’s bids against the specifications and RFP/RFQs including, cost analysis, bid committee meetings… Show more

(Managed the projects procurements of $80 million for USAID, SC Australia, UNHCR, RNE, BPRM, ROTA, MOFA, DEC, DANIDA and DFID funded projects).
• Planned, developed and managed all national / international procurement in compliance with the SoD, policy and procedures of SCI & SC ERRP.
• Managed process of bid proposals, tender procedures and contract management, analyze supplier’s bids against the specifications and RFP/RFQs including, cost analysis, bid committee meetings, technical/financial evaluations, negotiations and other terms and conditions.
• Prepared letters and official contracts and correspondence with suppliers/ contractors.
• Supervised in arranging vendors / contractor’s data, contacts, information and explore new market network.
• Contributed in updating procurement tracker, funds forecasting and reports for BVA & payments.
• Supported in improvement of procurement system with compliance of SC-ERRP Procurement SoDs.
• Supervise staff maintaining a proper filing system to retain all the procurement records systematically.
• Managed & reviewed timely payment with completion of all required documents and other relevant correspondence.
Selected Accomplishments:
• Managed rehabilitation and construction work in 80 schools in four districts of KPK (Battagram, Abbottabad, Peshawar and Buner) with estimated budget PKR 99 million under ECCE project in 2012.
• Managed concrete shelter project in District Jafferabad with estimated budget of PKR302 million funded by UNHCR in 2011.
• Managed construction work of community health centers in Sagi, Muhammad Gat and Dawezai in FATA Agency estimated budget PKR 60 million funded by USAID in 2011.
• Managed procurement of temporary shelter construction material kits (1428), estimated budget $656,708/- for flood response in Southern Punjab and Sindh funded by DFID in 2010. Show less

• Managed all local and national procurement in compliance with the policy and procedures of SC/US.
• Managed process of bid proposals & tender procedures from Purchase request to award of contract.
• Prepared letters and official contracts and correspondence with suppliers/ contractors.
• Coordinated procurement committee meetings for approval/selection of suppliers/service providers.
• Performed regular market surveys for prices of routine supplies and source new suppliers/service… Show more

• Managed all local and national procurement in compliance with the policy and procedures of SC/US.
• Managed process of bid proposals & tender procedures from Purchase request to award of contract.
• Prepared letters and official contracts and correspondence with suppliers/ contractors.
• Coordinated procurement committee meetings for approval/selection of suppliers/service providers.
• Performed regular market surveys for prices of routine supplies and source new suppliers/service providers.
• Maintained procurement reports and proper filing system and keep procurement records, i.e. original Purchase Orders, Bid Analysis, quotations, IPRs and Price File
• Managed timely payment with completion of all required documents and other relevant correspondence.
• Assisted administration department to maintain inventory / Logistics records.

Selected Accomplishments:
• Managed micro to complex procurement for JSDF & RNE projects in the year 2009-2010.
• Worked as a acting security & admin manager for few months in 2010.
• Arranged internal audit/external audit by Sidaat Hyder Consultants in 2010. Show less

FINANACE:
• Budgeting and forecasting with periodical controls, variance analysis and management reporting and ensuring compliance.
• Financial management and Funds management and monitoring of invoices, payments and recovery.
• System development for effective financial operations.
• Liaised on with banks and handling all banking matters.
• Preparation and submission of different reports as per donors and ICMC requirement

ADMIN & PROCUREMENT:
•Managed office /… Show more

FINANACE:
• Budgeting and forecasting with periodical controls, variance analysis and management reporting and ensuring compliance.
• Financial management and Funds management and monitoring of invoices, payments and recovery.
• System development for effective financial operations.
• Liaised on with banks and handling all banking matters.
• Preparation and submission of different reports as per donors and ICMC requirement

ADMIN & PROCUREMENT:
•Managed office / projects procurements as per ICMC procurement policy.
• Monitored office assets and equipment repairs and maintenance, review inventory update by Admin Assistant.
• Designed, implemented and supervised system for controlling usage of vehicles and timely repair and maintenance, including daily check of vehicles log books.
• Attended INGOs security meetings and share agenda / minutes with ICMC staff.
• Manage all matters relating to the Human Resource / Administration department as per ICMC HR policy.
• Managed complete hiring process of staff, contractors and consultants.
• Prepared staff payroll with tax deductions on monthly basis.

Selected Accomplishments:
• Controlled financial management (budgeting, book keeping, P&P compliance and reporting to H/O Geneva) of Muzaffarabad projects with estimated budget of USD 0.6 million funded by Caritas France and UNICEF in the year 2006-2008.
•Controlled financial management (budgeting, book keeping, P&P compliance and reporting to H/O Geneva) of Mansehra projects with estimated budget of USD 1.8 million funded by Caritas Australia, Caritas Newzeland, UNICEF and CAFOD in the year 2006-2008. Show less

• Provided financial and accounting management support services in compliance with the donor requirements & Generally Accepted Accounting Principles with regards to controls, systems, financial reporting.
• Assisted the National Manager Finance in developing the periodic work plan for finance Department.
• Assisted in preparation of monthly, quarterly and annual reports and payment tracking records.
• Ensured proper filing for financial records for both hard and soft data.
• Managed… Show more

• Provided financial and accounting management support services in compliance with the donor requirements & Generally Accepted Accounting Principles with regards to controls, systems, financial reporting.
• Assisted the National Manager Finance in developing the periodic work plan for finance Department.
• Assisted in preparation of monthly, quarterly and annual reports and payment tracking records.
• Ensured proper filing for financial records for both hard and soft data.
• Managed Sidat Hyder Financial Software and Booking of accounts in SHF Software accordingly.
• Kept coordination with Admin & Finance Managers of five Consortia’s for pending and unclear claims/payments.
Selected Accomplishments:
• Worked as a focal person for OSM & Shapla Neer Project in Bagh-AJK
• Completed checking of all claims and SGP Tameer project files of partners Consortia’s and local NGO partners all over the Pakistan according to PNAC financial procedures & policies for payments and reimbursements. Show less

ADMINISTRATION & PROCUREMENT:
• Prepared & filing of admin related official memos / documents / reports.
• Attended Plan visitors and community representatives and getting them introduced with Plan’s sponsorship mechanism, procedures & financial affairs.
• Supervised the support staff and drivers and review vehicle’s logbook and driver’s overtime report
• Supported the PUM in interviewing enumerators, office support staff and candidates for jobs.
• Procurement & record keeping of… Show more

ADMINISTRATION & PROCUREMENT:
• Prepared & filing of admin related official memos / documents / reports.
• Attended Plan visitors and community representatives and getting them introduced with Plan’s sponsorship mechanism, procedures & financial affairs.
• Supervised the support staff and drivers and review vehicle’s logbook and driver’s overtime report
• Supported the PUM in interviewing enumerators, office support staff and candidates for jobs.
• Procurement & record keeping of PU assets and distribute inventory according to Plan rules.
• Maintenance of office and its premises and equipment.
• Purchased of office stationery & monthly office supplies.
• Supervision of office vehicles and arrangements of vehicles for field staff and prepare the monthly vehicle performance reports and maintenance of PU vehicles.
• Logistic arrangements for all type of PU meetings and hotel arrangements.
• Make all sort of arrangements for training / workshops / functions / medical camps at office, in hotels and field areas.
• Arranging quotations/purchase orders/purchases from vendors and their payments and liquidations related to Plan office as well as Community projects.
ACCOUNTS:
• Managed all petty cash expenses and preparing petty cash vouchers after PUM approvals and entry of petty cash expenses in computer and prepare cash receipts.
• Arranged all type of payments and preparing payment vouchers after PUM approvals.
• Liquidation of all type of advances and expenses related to all projects.
• Managed all Plan Program Unit staff / consultant salaries / allowances / overtime and deductions etc.
• Handled all Bank related matters.
Selected Accomplishments:
• Worked as a focal person for PPM Ndugu (Program & project Module) and was responsible for complete booking in PPM and training to other program staff and updating system.
• Contributed to deliver projects in health, education and water & sanitation sector in 40 communities in district Chakwal in the year 2001-2004. Show less

Assist in administration and finance related tasks.

Contributed in administration and to manage accounts (cash & bank) for the company which engaged in Pakistan for manufacturing cement plants like Fauji Cement, D. G. Khan Cement, Maple Leaf Cement, AC Wah Cement and Chakwal Cement.