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Shared folders and collaboration in Pages for iCloud
If you share a folder containing a Pages for iCloud document, everyone who has permission to view the folder can open the document inside the folder.
For more information about using iCloud Drive to share folders, see the macOS User Guide, iPhone User Guide, or iPad User Guide.
Here are a few things to keep in mind about collaborating on documents in shared folders:
If you want to invite people to collaborate on a document inside a shared folder, you need to change the settings for the entire folder instead of adding collaborators to the document.
If you move an unshared document into a shared folder, the document is shared with anyone who can open the folder.
If you move a shared document into a shared folder, only the people who can open the folder can open the document.
If the document you’re working on is inside a shared folder, anyone with a link to the document must have access to the entire folder to open it.
If you want to stop sharing a document inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a document inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted document on iCloud.com. See the iCloud User Guide for more information.