OneNote 2016: Up To Speed
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About this ebook
The OneNote 2016: Up To Speed guide helps you to get up and running quickly with the Microsoft’s premier note-taking application - Microsoft OneNote. This handy step-by-step guide is written from scratch, starting with basic OneNote topics and moving on to more advanced features of the application, designed to help you to become more productive more quickly. Though comprehensive, the information in this book is presented in a clear, concise manner with screenshots providing helpful visual guidance all along the way.
In no time at all you're be navigating OneNote, creating and editing notes, sharing notes with others, formatting notes, export data into OneNote and getting out of OneNote like a pro.
Some of the topics include:
Examining the OneNote Environment
Navigating OneNote
Creating & Renaming Notebooks
Changing Notebook Color
Changing Screen Views
Searching Notebooks
Setting OneNote Options
Hiding the OneNote Ribbon
Exporting your Notes to a different Format
Closing a OneNote Notebook
Creating a New Section
Renaming Sections and Pages
Color-Coding a Section
Moving, Grouping and Deleting Sections
Restoring a Deleted Section
Password Protecting a Section
Creating and Moving Pages
Creating Notes
Moving & Resizing Notes
Creating & Moving Quick Notes
Sending Office Documents to OneNote
Copying & Pasting Data into OneNote
Using the OneNote Clipper
Inserting Images
Inserting Online Images using Bing Search
Inserting Images from Facebook & Flicker
Inserting Images from OneDrive
Creating Audio & Video Notes
Inserting Online Video
Embedding an Excel Spreadsheet
Attaching Files to Notes
Emailing Yourself a Note
Handwriting Notes
Drawing Simple Math Equations
Copying, Cutting and Pasting Text
Using Formatting Tools
Using the Mini Toolbar
Using Format Painter
Checking Spelling
Using AutoCorrect
Inserting Symbols & Special Characters
Adding a Time Stamp to Notes
Aligning Text
Adjusting Spacing between Paragraphs
Indenting Paragraphs
Creating a Bulleted & Numbered Lists
Tagging Notes
Creating an Outline
Working with Hyperlinks
Using Existing Templates
Creating a New Template
Setting the Default Template
Setting Page Size & Margins
Setting Page Orientation &
Changing Page Background Color
Inserting Rule Lines
Previewing & Printing OneNote Pages
Drawing Free-Form
Creating a Favorite Pen or Highlighter
Adding Shapes and Lines
Selecting Lines and Shapes
Using the Eraser
Formatting, Moving and Resizing Drawing Objects
Layering & Rotating Drawing Objects
Creating a Table
Inserting Rows and Columns
Deleting Rows and Columns
Hiding Table Borders
Adjusting Column Width in a Table
Adjusting Row Position in a Table
Changing Cell Alignment
Sorting Data in a Table
Applying Shading to Cells
Converting a Table to an Excel Spreadsheet
Sending a Page by E-mail
Sharing Notebooks with Others
Synchronizing Shared Notebooks
Creating an Outlook Task from a Note
And More….
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OneNote 2016 - R.M. Hyttinen
Copyright & License Notes
OneNote: Up to Speed
By R.M. Hyttinen
Copyright © 2016 by R.M. Hyttinen. All rights reserved.
Published by PCM Courseware, Milwaukee, Wisconsin.
http://pcmcourseware.com
ISBN: 978-0-9915186-7-8
Examples used in this book are fictional. Any resemblance to actual persons living or dead, businesses, incidents, organization or events is purely coincidental.
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, without the prior permission of the Publisher. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors and omissions. Nor is any liability assumed for damages resulting from the use of information contained within.
If you found this book helpful, please consider leaving a review wherever you purchased this book. Also consider telling your friends about it to help me spread the word about my book.
Thank you so much for supporting my work!
License Notes
This e-book is licensed for your personal enjoyment only. This e-book may not be re-sold, given away to other people or used in any type of training classes. If you would like to share this book with another person, please purchase an additional copy for each recipient. If you’re reading this book and did not purchase it, or it was not purchased for your use only, then please return to your favorite e-book retailer and purchase your own copy. Thank you for respecting the hard work of this author.
Trademark Acknowledgements
Microsoft, Windows and OneNote are registered trademarks of the Microsoft Corporation. All other known trademarks have been appropriately capitalized and are the property of their respective owners.
TABLE OF CONTENTS
Copyright & License Notes
Introduction
Chapter 1 - OneNote Basics
Starting OneNote
Opening an Existing Notebook
The OneNote Environment
Navigating OneNote
Creating a New Notebook
Renaming a Notebook
Changing Notebook Color
Changing Screen Views
Zooming In and Out
Searching Notebooks
Exporting Your Notes to Other Formats
Setting OneNote Options
Hiding the OneNote Ribbon
Using Help
Closing a OneNote Notebook
Chapter 2 - Working with Sections & Pages
Creating a New Section
Renaming Sections and Pages
Color-Coding a Section
Moving a Section
Grouping Sections
Moving a Section to a Group
Deleting a Section
Restoring a Deleted Section
Merging Sections
Password Protecting a Section
Creating Pages
Moving a Page
Creating a Subpage
Chapter 3 - Getting Data into OneNote
Creating a Note
Moving a Note
Resizing a Note
Creating a Quick Note
Moving a Quick Note to a Notebook
Sending Office Documents to OneNote
Copying & Pasting Data into OneNote
Inserting a Screen Clipping
Using the OneNote Clipper
Inserting Images
Inserting Online Images using Bing Search
Inserting Images from Facebook & Flicker
Inserting Images from OneDrive
Creating Audio & Video Notes
Inserting Online Video
Embedding an Excel Spreadsheet
Attaching Files to Notes
Adding a File Printout
Emailing Yourself a Note
Handwriting Notes
Drawing Simple Math Equations
Chapter 4 - Editing Text
Selecting Text in a Note
Copying and Pasting Text
Cutting and Pasting Text
Using Formatting Tools
Using the Mini Toolbar
Using Format Painter
Formatting Quick Notes
Checking Spelling
Using AutoCorrect
Using the Thesaurus
Inserting Symbols & Special Characters
Using Undo & Redo
Adding a Time Stamp to Notes
Aligning Text
Adjusting Spacing between Paragraphs
Indenting Paragraphs
Creating a Bulleted List
Creating a Numbered List
Generating Complex Equations
Tagging Notes
Creating an Outline
Working with Hyperlinks
Chapter 5 - Templates and Pages
Using Existing Templates
Creating a New Template
Setting the Default Template
Setting Page Size & Margins
Setting Page Orientation
Changing Page Background Color
Inserting Rule Lines
Previewing OneNote Pages
Printing OneNote Pages
Lesson 6 - Using Drawing Tools
Drawing Free-Form
Creating a Favorite Pen or Highlighter
Adding Shapes and Lines
Using the Eraser
Selecting Lines and Shapes
Formatting Drawing Objects
Moving and Resizing Drawing Objects
Layering Objects
Rotating Drawing Objects
Chapter 7 - Working with Tables
Creating a Table
Inserting Rows and Columns
Deleting Rows and Columns
Hiding Table Borders
Adjusting Column Width in a Table
Adjusting Row Position in a Table
Changing Cell Alignment
Sorting Data in a Table
Applying Shading to Cells
Converting a Table to an Excel Spreadsheet
Chapter 8 -Group Collaboration
Sending a Page by E-mail
Sending a Page to Word
Sharing Notebooks with Others
Sharing a Link to a Notebook
Synchronizing Shared Notebooks
Creating an Outlook Task from a Note
Searching for Notes by Author
Finding Recently Edited Notes
Viewing Page Versions
Introduction
As the author and founder of PCM Courseware, I am delighted to bring you the next in our Up To Speed series of guides: OneNote 2016 - Up To Speed. Since 2003, PCM Courseware has been publishing innovative Print-On-Demand
electronic courseware for both the PC and the Macintosh and beginning with the Up to Speed series, we are now creating software guides for everyone, not just for software trainers.
My mission is to create guides to make learning technology concepts easy, no matter what kind of learner you are. The guides are simple to use yet comprehensive in their effectiveness. Many students find the step-by-step
approach of our manuals to be a valuable self-study resource.
You do not need to read the book sequentially, although this can certainly be helpful if you are just starting out with OneNote. I’ve written the book from scratch, starting with basic OneNote topics and moving on to more advanced features of the application, designed to help you to become more productive more quickly.
If you are looking to accomplish a specific task, be sure to take advantage of the handy Table of Contents.
So let’s get started with OneNote 2016 – Up to Speed.
Chapter 1 - OneNote Basics
Starting OneNote
Welcome to Microsoft OneNote 2016! OneNote is a powerful and user-friend note-taking application that you can use to take notes and gather information on your computer or mobile devices. What’s nice about OneNote is that it can be used in conjunction with your other Microsoft Office applications or as a stand-alone software program.
There are many, many features of this flexible program which we will look at in the upcoming chapters. In this section, we’ll begin by launching the OneNote Application.
To open OneNote, follow these steps:
1. If you are using Windows 8 or Windows 10, click the OneNote 2016 tile on the Start screen (if you don’t see a OneNote tile, type: OneNote until the application is highlighted.
2. If using Windows 7 or before, click the Start button on the lower-left corner of your screen to display the Start menu, select All Programs > Microsoft Office > Microsoft OneNote 2016 from the Start Menu to launch the application (this may vary, depending on your installation).
Opening an Existing Notebook
When you launch OneNote for the first time, you’ll start out in the Quick Notes area. This is where you might temporarily store a note until you decide into which notebook you want to place it. If you have previously opened notebooks in OneNote, they remain open when you quit the application, meaning that the next time you open OneNote, they are there within easy access.
In OneNote 2016, file management commands are located under the File tab on the Ribbon. This view is referred to as Backstage View. From Backstage View, you can perform many file operations such as opening, closing, exporting and printing files. To open an existing notebook, click the File tab on the Ribbon and then click Open in the left pane. From the Open From Other Locations area, click the area where your notebook is stored, usually on your Computer (local or network drive) or on OneDrive (formerly called SkyDrive) and then navigate to the location where your notebook resides. If you have recently opened a notebook, it may be listed in the right pane under the Recent Notebooks area. Click the name of the notebook in the list to quickly open it.
With Microsoft Office 2016, you can save, view and open files from your OneDrive account. In fact, when opening or saving a OneNote notebook, your OneDrive account is the first option on the list. Saving your notebooks in your OneDrive cloud account ensures that you can access them from multiple devices as well as from other computers. Because students in this class may have not have yet set up their own OneDrive account, we will be working only with files stored locally. However, you may wish to explore OneDrive on your own.
As you will quickly discover, there are several ways to accomplish the same task in Microsoft OneNote. Many commands under the File tab have an equivalent keyboard command that will accomplish the same thing. For instance, to open an existing notebook in Microsoft OneNote, you can also use the keystroke combination Ctrl + O to quickly jump to the Open pane in Backstage view. Another way to jump to Backstage view is to press the Alt + F keystroke combination rather than clicking the File tab.
To open an existing notebook, follow these steps:
1. Click the File tab on the top left of your screen (or press Ctrl + O).
2. Click the Open icon in the left pane.
3. To open a file stored on your OneDrive account, click the