UW-IT has information regarding email security on the following page:
UW-IT protecting your email guidance
The page includes information about what to do if you receive suspicious emails.
Security, phishing, updating/installing/removing anti-malware programs, spam, etc.
UW-IT has information regarding email security on the following page:
UW-IT protecting your email guidance
The page includes information about what to do if you receive suspicious emails.
Traveling abroad, especially to countries where free access to the Internet is restricted, can be tricky and safeguards should be taken. The UW Office of the Chief Information Security Officer (CISO) has some good recommendations here:
https://ciso.uw.edu/education/risk-advisories/travel-tips/
The iSchool IT Help Desk also has a fleet of checkout equipment you are welcome to use if you don’t want to take your iSchool device abroad. WE have mobile devices/phones as well as laptop computers:
https://ischool.uw.edu/technology/equipment-checkout
The iSchool has BitLocker configured on all Faculty, Staff, and PhD student Windows computers. BitLocker is a Microsoft disk encryption technology. Once BitLocker is turned on, your UW NetID credentials will continue to allow you to sign into the computer; you should see no noticeable change in behavior.
If you are ever prompted for a BitLocker Recovery Key, please contact the iSchool IT Help Desk.
More about BitLocker can be found at the websites below.
https://en.wikipedia.org/wiki/BitLocker
The iSchool has FileVault configured on all Faculty, Staff, and PhD student Mac computers. FileVault is an Apple full-disk encryption technology. Once FileVault is turned on, after a computer is restarted or shutdown, only FileVault-unlock-enabled users or a user with the FileVault Recovery Key can access the drive. Once FileVault is turned on, your UW NetID credentials will continue to allow you to sign into the computer; you should see no noticeable change in behavior.
If you are prompted for a FileVault Recovery Key, please contact the iSchool IT Help Desk.
More about FileVault can be found at the websites below.
https://support.apple.com/en-us/HT204837
Instructions below are for using a security function on Ricoh printers allowing users to “lock” or hold their print until they are physically in front of the printer to “release” the actual printed piece of paper.
The instructions below are applicable to the following printers:
Ricoh in Bloedel Hall 095 (BLD-095-RicohMPC4504)
Ricoh in Gerberding Hall B054L (GRB-B054L-RicohIMC3500)
Ricoh in Mary Gates Hall 015 (MGH-015-RicohMPC4504)
Ricoh in Mary Gates Hall 095 (MGH-095-RicohMPC307)
Ricoh in Mary Gates Hall 330 (MGH-330-RicohMPC4504)
Ricoh in Mary Gates Hall 370A (MGH-370A-RicohMPC4504)
Ricoh in Mary Gates Hall 420 (MGH-420-RicohIMC4500)
Ricoh in Tower (TWR-RicohMPC4504)
(Word is used in the example below. However, this option works with Excel and other programs.)
01) click File
02) click Print
03) select one of the printers listed above, click Printer Properties
04) from the “Job Type:” drop-down, select Locked Print, click Details…
05) in the Job Type Details window, use the following settings:
User ID: use Create Own ID
Enter User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer
click OK
06) click OK
07) click Print
At this point, the rest of the steps need to be done while at the printer.
08) (on the Ricoh printer interface) press Printer
09) press Print Jobs
10) select the User ID you created in step 05
11) select the correct print job, press Print
12) enter the password you created in step 05, press OK
13) change the quantity of print copies desired if necessary (1 copy is default), press Print
(Word is used in the example below. However, this option works with Excel and other programs.)
01) click File, click Print…
02) select any printer listed above from the “Printer:” drop-down, select Job Log from the third drop-down
03) for “Job Type:” select Locked Print, use the following settings:
User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer
click Print
At this point, the rest of the steps need to be done while at the printer.
04) (on the Ricoh printer interface) press Printer
05) press Print Jobs
06) select the User ID you created in step 03
07) select the correct print job, press Print
08) enter the password you created in step 03, press OK
09) change the quantity of print copies desired if necessary (1 copy is default), press Print
UW-IT’s information about how to enable and maintain spam protections for UW Office 365 Exchange Online email accounts is on this web page:
iSchool IT recommends following the steps in the “Enable” and “Maintain” sections of the web page linked above.
Even after configuring settings as recommended on the web page linked above, it is still possible for spam and phishing emails to make it to your inbox. When you do receive suspicious emails, follow the guidance in the “What you can do” section of this web page:
https://itconnect.uw.edu/connect/email/resources/protecting-your-email/
In order to give students at the iSchool the greatest possible flexibility in achieving their academic work, everyone who uses an iSchool lab computer is automatically logged in to that computer as a local Administrator, with full permission to install software and to make any number of configuration changes to the computer’s operating system.
While The iSchool believes in providing an open learning environment, it also wants to give its lab users secure, reliable machines. For this reason, it has chosen to run Deep Freeze on all lab machines.
Deep Freeze is a program that restores a computer to a “fresh state” after each system reboot. Consequently, if you install a program on an iSchool lab machine and then reboot the machine, the program will no longer be installed when the machine restarts. Deep Freeze returns the computer to its original pristine state, so if you ever experience any problems with a lab computer they can be fixed by rebooting.
Using Deep Freeze ensures that our machines stay up and running with the least amount of interruptions due to accidental configuration changes, software bugs, spyware, malware, and viruses.
If you have any questions after reading this article or if you need any help, please don't hesitate to contact the iSchool IT Help Desk. https://ischool.uw.edu/help (206) 616-3086