How can you build rapport with co-organizers during conference organization?

Organizing a conference is a complex and challenging task that requires collaboration and coordination among multiple stakeholders. One of the key factors for a successful conference is building rapport with your co-organizers, who may have different backgrounds, goals, and perspectives. Rapport is the sense of trust, understanding, and harmony that you establish with others through communication and interaction. In this article, we will share some tips on how to build rapport with your co-organizers during conference organization.

1 Communicate clearly and frequently

Communication is essential for creating and maintaining rapport with your co-organizers. You need to communicate clearly and frequently about your expectations, responsibilities, progress, and challenges. Use a variety of channels, such as email, phone, video call, or chat, to stay in touch and exchange information. Avoid misunderstandings, conflicts, and delays by being respectful, polite, and constructive in your messages. Listen actively and attentively to your co-organizers' opinions, feedback, and concerns, and acknowledge their contributions and achievements.

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Karen Kefauver

Social Media Marketing Coach | Speaker | Freelance journalist | Social Media Workshops
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Keys to Success with your Conference Co-organizers The Don'ts 1. Don't make unilateral decisions and inform your co-organizers afterwards. Consult with your co-organizers always. 2. Avoid long emails and texts. Practice concise messaging. 3. Don't promote yourself and your business over the others. You and your co-organizers decide who and what to highlight at the event. The Do's 1. Meet to introduce yourselves, share preferred communication styles and establish a timeline. 2. Delegate tasks for each organizer and detail a protocol on how to handle unexpected changes and have contingency plans in place. 3. Help each other by using social media to promote each other, the presenters and their companies before, during and after the event.

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Brigitte Fuss
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It is very important to actually talk to co-organizers. Many misunderstandings come because people are mostly writing mails or messages and most of them would not happen, if you regularly talk to each other on the phone, in a video call or if possible - in person!

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Hans-Harry Bittner

Besser geht immer! Teamentwicklung mit Geling-Garantie; Coaching mit Wirkkraft; Führung und Innovation in herausforderndem Umfeld; Leistungsfähigkeit und Wellbeing kombinieren: das funktioniert ein erfülltes Leben lang!
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Checking in on regular basis, thumbs up gesture language and ongoing eye-contact is very supportive, too. Please agree on communication rules, how to deal with negative moments, when MR. BIV appears (Mistakes, Rework, Breakdowns, Inefficiencies and Variations in quality). Good luck for your events!

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Deepak Biniwale

19K Connections| Business Development| Inside Sales Expert & Professional | 16+ years of experience| Ex Denave | Ex Tulip Telecom| Ex Siemens Enterprise communication| Ex Rahi Systems
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Open Communication: Establish open and transparent communication channels. Regularly share updates, progress, and challenges. Encourage feedback and suggestions from all co-organizers. Clear Roles and Responsibilities: Define clear roles and responsibilities for each co-organizer. Understanding individual contributions reduces confusion and fosters a sense of accountability. Regular Meetings: Schedule regular meetings to discuss progress, address concerns, and brainstorm ideas. These meetings can be in-person or virtual, depending on the team's locations.

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2 Show interest and appreciation

Showing interest and appreciation for your co-organizers can help you build rapport and rapport and foster a positive and supportive atmosphere. You can show interest by asking questions, learning about their backgrounds, interests, and motivations, and finding common ground. You can show appreciation by expressing gratitude, giving compliments, and celebrating successes. You can also send personalized notes, cards, or gifts to show your recognition and appreciation for their work and efforts.

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Jonathan Latham

Regional Sales Manager| Speaker | Elevator Communication Code Specialist | Maker of Stuff
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Whether it is a Conference, work or life, showing interest and appreciation goes along way. One time, at a previous job, the General Manager of the company took the time to give me a birthday card with a personal hand written note. This both encouraged me, let me know that I was appreciated which motivated me to encourage others in their endeavors. Celebrate success with your team. Be a listener and harbor an atmosphere of collaboration. Thank others for their hard work building a team that can accomplish the task at hand. Organizing the best conference in your industry.

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3 Be flexible and adaptable

Being flexible and adaptable is another way to build rapport with your co-organizers. You need to be open-minded and willing to compromise and negotiate when you face challenges, changes, or disagreements. You need to respect and accommodate your co-organizers' preferences, needs, and constraints, and be ready to adjust your plans and strategies accordingly. You also need to be supportive and helpful when your co-organizers encounter difficulties or need assistance. By being flexible and adaptable, you can demonstrate your respect, cooperation, and reliability.

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4 Share your vision and values

Sharing your vision and values with your co-organizers can help you build rapport and alignment. You need to communicate your goals, objectives, and expectations for the conference, and explain why they are important and meaningful. You need to convey your passion, enthusiasm, and commitment for the conference, and inspire your co-organizers to share your vision. You also need to express your values, such as integrity, professionalism, creativity, or diversity, and show how they guide your actions and decisions. By sharing your vision and values, you can establish trust, credibility, and rapport.

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5 Have fun and socialize

Having fun and socializing with your co-organizers can help you build rapport and rapport and rapport and rapport and rapport and rapport. You need to create opportunities for informal and relaxed interactions, such as coffee breaks, lunches, or happy hours. You need to engage in friendly and humorous conversations, share stories and jokes, and laugh together. You need to show your personality, humor, and emotions, and be authentic and genuine. You also need to participate in team-building activities, such as games, quizzes, or challenges, that can enhance your rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport and rapport. By having fun and socializing, you can create a rapport and a sense of belonging and camaraderie.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you build rapport with co-organizers during conference organization?

1

2

3

4

5

6

1 Communicate clearly and frequently

2 Show interest and appreciation

3 Be flexible and adaptable

4 Share your vision and values

5 Have fun and socialize

6 Here’s what else to consider

Conference Organization

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How can you build rapport with co-organizers during conference organization?

1

2

3

4

5

6

1 Communicate clearly and frequently

2 Show interest and appreciation

3 Be flexible and adaptable

4 Share your vision and values

5 Have fun and socialize

6 Here’s what else to consider

Conference Organization

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