Your team is scattered across the country. How can you keep everyone on the same page?

In the face of dispersed teams, maintaining unity becomes essential. Using technology like video calls and messaging apps fosters real-time connections. Clear communication protocols, outlining response times and preferred channels, streamline interactions. Transparency is vital; openly sharing updates and challenges builds a shared understanding. Regular virtual meetings, for work or team-building, strengthen interpersonal bonds. The key lies in effective communication, tech utilization, and a culture of transparency, allowing organizations to navigate remote team challenges successfully.

Tools are only as powerful as they are configured to your business operations. Zoom, Slack, and a project management tool (we recommend monday.com) are pillars to effectively operating remotely. But beyond that, you'll need to define your processes so everyone across your organization knows exactly how work gets done across departments. Make the process documentation accessible so there is shared understanding — this will maintain team alignment as you grow your team.

Selecting the appropriate tools is crucial for effective remote work. Opt for cloud-based software like Google Workspace, Slack, Zoom, and Asana to facilitate seamless communication, file sharing, video calls, and project management. Ensure your team is well-trained in using these tools and establish clear communication guidelines. All this will ensure a cohesive and productive remote work environment.

Aqui no ifood o que deixa todo o time na mesma pagina, é a realização da reunião matinal através o meeting do google e a nossa comunicação através do slack.

De acordo com a experiência que tive na aprendizagem profissional, as equipes sabiam que deveriam se conectar toda manhã de segunda-feira num horário determinado, para uma memória coletiva sobre as entregas a serem feitas e as atualizações para a semana. Por mais que estivessem todos em casa, cada um se conectava na hora prevista e uma pauta era sempre discutida com a finalidade de estabelecer metas e objetivos assertivos, até que a entrega fosse feita. Também era disponibilizado uma pessoa como ponto de ancoragem caso alguém precisasse tirar dúvidas. O meio para o qual se fazia isto era o Google Workspace, Zoom, Webex ou Meet.

Establishing clear expectations is vital for successful remote work. Define goals, deadlines, roles, and responsibilities to ensure everyone is on the same page. Regular check-ins, feedback, and recognition are crucial for maintaining connection and tracking performance. Utilize tools like OKRs, KPIs, and dashboards to measure and align objectives, fostering a transparent and accountable work environment.

As expectativas ficam clara através das nossas ferramentas para acompanhar os Kpis, conseguimos acompanhar diariamente para onde estamos indo.

Não basta ter apenas uma boa ferramenta. É preciso ter uma boa metodologia de trabalho e uma rotina bem organizada que dê conta de todo o processo. A isso a equipe precisa saber quais são as reuniões semanais e em que caso poderá ser convocada para uma reunião extraordinária. Faz-se necessário compreender que eventualmente alinhamentos poderão ser feitos de acordo com as entregas e seus indicadores. Isso serve para deixar a equipe confortável quanto ao que precisa fazer e o quanto está progredindo. Para desenhar os fluxos, por exemplo, utilizei o Miro como ferramenta colaborativa a qual os feedbacks coletivos eram dados sem tabus e com maior aceitação por meio de análise.

You must be clear and intentional about it from the start. Let your teammates know how, when, and where they can easily reach you and each other. It is also very important to agree on work hours, and must be clear about product outcomes which answer such questions like "What results is the expected to achieve in their roles? More so, clear targets or key performance indicators 9KPIs) must be clearly created.

Fostering trust and rapport in remote work requires intentional efforts. Create opportunities for social interaction through virtual coffee breaks, happy hours, or games. Encourage team members to share hobbies and challenges to build personal connections. Tools like Donut, Kahoot, or QuizBreaker can facilitate these activities, promoting a sense of trust and connection among remote team members.

Mesmo cada um estando num local diferente o bate-papo antes e após a reunião deixa o time unido, falar sobre o que viu na tv e hobbys quebram o gelo e deixa tudo mais tranquilo.

Certa vez propus que os colaboradores estivessem na reunião com um café, chá, suco, com um pet ou mesmo com filhos pequenos. Como o meu filho era recém nascido, a reunião foi leve e descontraída, gerando um clima de pertencimento das equipes, que mesmo longe, aproximou-se de maneira excepcional, gerando um clima positivo todas as vezes que as reuniões aconteciam. A política era: "você está na sua casa, então fique à vontade nela". Isto sem impactar as entregas.

Some effective ways of doing this include making time during meetings for team members to discuss non-work issues. Consider spending the first ten minutes asking people to share some news from their lives, even if it’s something really small. At first people will be shy, but soon they’ll warm up; everyone wants to interact socially, even if they’re doing it over a conference call. Also create space in your communication tools for people to express themselves. For example, if you use Slack, consider creating separate channels where people can post photos and comments about things they’ve been doing outside of work. This is a good way to “humanize” these digital relationships and help people feel closer to one another.

O lema é: "seja você mesmo(a)!" Isto permitia que os profissionais aparecessem nas chamadas com as suas roupas étnicas, seus cabelos caracterizados conforme gostavam e mostrassem um pouco do ambiente em que viviam. Não existia a política de "não importa quem você seja", mas o contrário: "importa sim!" Sabendo disso, nossas reuniões eram coloridas, cheia de conhecimento e pertencimento. Era sempre possível fidelizar a equipe para que se engajasse de forma espetacular no trabalho proposto que, por mais cansativo que pudesse ser, havia prazer e leveza.

The future of work life is actually in flexibility and diversity. This is why everyone must embrace it. I met a someone is 2018 who introduced me to online education and trainings portals. Before then, I thought it was impossible to have those kind of high level strategy trainings online. but post Covid19 pandemic has introduced a diversified work culture with most organizations now able create remote work systems and platforms across counties.

I do hope future would brighter for diversity and flexibility as LLMs make it easier to collaborate with different cultures and across language barriers. All are not made in the same image so its important to understand how to make our team members more efficient.

We all have potentials that must be harnessed or maximized, set targets that must be achieved, organizational goals that must be attained. Unfortunately, we often do not have sufficient knowledge or skills to attain our goals and objectives. This is why continuous self-development is very imperative. Similarly, everything that's being done has numerous ways in which they can be done better. Learning and development unveils news ways of doing things and achieving a more satisfying results.

O ifood tem uma ferramenta maravilhosa para os colaboradores que se chama ilearn que os colaboradores utilizam para se capacitar.

Call for videocall where all interact share their experiences and learn from each other. That way knowledge sharing will happen and will bring the best out of each one. Also improving your knowledge.

Cada dia celebrávamos cada pequena vitoria, pois, algo que motiva o time é a realização e sabermos que somos melhores juntos, que mesmo não trabalhando do mesmo lugar cada um fazendo sua parte, conseguimos alcançar o objetivo.