How can entrepreneurs stay organized?

Some ways to get started: + Define goals for the month, week and day + Use task management tools and calendar + Focus on high-impact activities first + Celebrate small achievements regularly + Regular review and adjustment + Delegate effectively, avoid creating undue emergencies, plan proactively + Adhere to time slot for personal wellness and family time. + Keep time for work, avoid slotting any meetings. + Avoid marking cc to more than 4 people.

Here are some tips and strategies that have helped me stay organized: 1. Prioritize tasks: Not everything deserves your attention. Focus on high-impact tasks first. 2. Break down large goals: Creating smaller milestones turns daunting projects into achievable steps. 3. Leverage technology: Use project management tools like Trello, Asana, or Notion to track tasks efficiently. 4. Limit multi-tasking: Focus on one task at a time to increase productivity and keep things organized. 5. Schedule regular reviews: Reflect on what you've achieved, make adjustments, and set new targets to stay on track.

I juggle multiple roles within my company being the CEO but also externally being an advisor or investor in a portfolio of companies. In my experience, the best way to set your priorities is to start by distinguishing tasks that are critical for your startup's growth from those that are less urgent. Focus on activities that drive innovation and business development first. For those like me who like to do more than one thing at a time, in my case such as investing and advisory, allocate dedicated time for these roles to avoid overlap. This approach of prioritizing tasks ensures that your daily actions are aligned with your overarching goals, allowing for a more strategic and effective management of your diverse responsibilities.

Comparto algunas de las estrategias que me han ayudado: -Delegación inteligente: debes aprender a delegar tareas de manera efectiva. Identifica las fortalezas de tu equipo y asigna responsabilidades que vayan de acuerdo con ellos. Esto no solo alivia la carga de trabajo, sino que también fomenta el crecimiento individual. -Herramientas digitales de organización: Punto clave para mantener una comunicación más efectiva con tus compañeros y una forma de tener un registro de las actividades. Notion, Asana, Google workspace son algunas de las mejores. -Evaluación continua: Revisa regularmente tus estrategias organizativas para identificar áreas de mejora y adaptarse a las necesidades cambiantes de tu negocio.La clave está en la flexibilidad.

Apart from the age-old advice of delegating - here's an easy way to look at your personal to-do. Ones that you likely cannot or do not want to delegate to others. Bifurcate them. The bifurcation can have any rationale that makes sense to you - for example - urgent vs. non-urgent (or) high risk vs. low risk. But however you rationalize the bifurcation today, the ideal bifurcation will be to split it between to-dos that drive growth & revenue and to-dos that don't. Always prioritize the best part of your day, time and energy to the ones that actually move the needle!

My recommendation would be to use ChatGPT to delegate tasks, these tasks could be... a. Research and Information Gathering b. Drafting and Editing Content c. Answering Routine emails d. Generating Ideas e. Language Translation f. Data Analysis and Summarization g. Initial preparation of job description h. Simple Programming and Coding Tasks. These are not limited uses but there are many other such use cases as well as Generative AI tools you can delegate tasks to.

Delegating and outsourcing is key for entrepreneurs to stay organized and avoid burnout. While it may be tempting to micromanage everything, you will operate far more efficiently by handing off tasks better suited for others' expertise. Not only does this allow you to focus energy on business-critical activities like strategic planning and decision making, but it can be more affordable than hiring full-time staff. Set clear expectations for outsourced work while avoiding micromanaging. Trusted delegates aligned with your business needs are invaluable to preventing distraction overwhelm and supporting scalable systems as you grow.

Understanding the value of every task and respecting your time is very important. I build the playbooks of my work diving into smaller tasks. Then either I automate the redundant work altogether using Zapier or find the relevant person who could learn quickly and do it at scale for me. Find those resources where you need to spend most of your bucks and get smart people too. Be tactical and know which high value tasks you need to focus on

Entrepreneurs always think that we can’t do it all and that makes us super awesome but building the right team and making micro teams within the team is so crucial! Have personally benefited from doing the same so that I can concentrate on brainstorming,innovation and doing what I really love within the organisation.

This point must be 1st, thn setting goals. I'll swap 1. and 2. And after delegating roles and responsibilities, you'll must find your loads. After defining loads on each team members, their roles and responsibilities, you can set up priorities, and backup options. By setting priorities and sharing some responsibilities, you can save more time and can be more productive.

I've been using an app called Audio Pen. I wake up, dictate my tasks or big ideas and it transcribes, then put's into either a memo, to do list, email, or just cleans up the stream of consciousness.

Automating and streamlining workflows is critical for entrepreneurs to improve efficiency. Assess where mundane repetitive tasks like data entry, customer service inquiries, or social media posting bog you down. Research software, apps, or platforms that could handle these responsibilities on autopilot. Email marketing, accounting, invoicing, and inventory management all have automation potential. Streamline workflows by building templates, checklists, and standardized operating procedures for frequently completed processes. For example, create sales scripts and presentations with your best practices so staff stays consistent. Identify paperwork that could migrate to organized digital storage versus filing cabinets.

Organisation is paramount! I have greatly benefited by using Google Workspace tools to create and organise . Google Cloud Storage is super easy and convenient and syncs well with all kinds of devices.I use it for emailing,docs,sheets and so much more.The flow just works for my team as well combined with Slack.The Gmass extension gives me super powers to bulk email like a pro.Offline ,it is always about multiple backups for all the data in hard disks properly marked with dates and titles!

I was the type of person who used to search for the smallest thing for hours. But then Notion came in as support Notion is one of the best apps to organize not only your work-related things but also your whole life Of course, learning it and keeping it tidy takes time but once you get used to it it's super beneficial. One thing I observed as I started using Notion is that I have become organized in real life I like to keep my surroundings tidy and my folders organized. It has brought a change in my behavior and I have observed with most of my friends who start using Notion.

This is hardest one. Not all team members using same platforms and technologies. On big teams, some tribes can use their own platforms. Try to standardize workspace by tasks people do. It's not right to put designs into trello, or store codes in Google drive. For codes there is GitHub, GitLab and etc. dozen other platforms. For UX/UI and design are others. and so on. Just group this platforms regarding what you planning to store. P.S.: Jira is for software developers tasks ;-)

Strangely, a small tool like Todoist works like a wonder for me! You must you a similar tool which can align your schedule in a much organized manner.

I recently read a book called "Building a Second Brain" by @Tiago Forte that I would highly recommend for anyone looking to hit the next level of getting organized