Last updated on Feb 15, 2024

How can you use VR project management to immerse and engage your team?

Virtual reality (VR) is not only a tool for entertainment, but also a powerful way to collaborate, communicate, and create with your team. VR project management is the practice of using VR platforms and applications to plan, execute, and monitor your projects in a immersive and engaging way. In this article, you will learn how you can use VR project management to boost your team's productivity, creativity, and satisfaction.

1 Benefits of VR project management

VR project management can offer many advantages over traditional methods such as email, video conferencing, or online platforms. For instance, you can create realistic and interactive simulations of project goals, challenges, and outcomes to test in a safe and controlled environment. Additionally, it allows for more natural communication between team members with gestures, voice, and body language. Moreover, it can foster a sense of presence and connection among team members despite their physical location or time zone. Furthermore, VR can enhance learning and development with feedback, guidance, and training. Lastly, it can increase motivation and engagement by making the project more fun, rewarding, and meaningful.

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Hussnain Nawaz

Founder @ MetaLens Studio | XR Enthusiast | Crafting Immersive Digital Experiences.
Implement VR project management to engage teams by creating immersive virtual workspaces with features like virtual whiteboards and real-time communication. Customize avatars to foster a sense of presence and connection, enhancing motivation. Incorporate gamification and interactive tasks to keep teams engaged and productive. Regularly seek feedback to refine the VR experience and maintain engagement levels.
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2 Tools for VR project management

There are many tools and platforms available for VR project management, depending on your needs, budget, and preferences. For example, Spatial is a VR collaboration platform that allows you to create and join virtual meeting rooms, where you can share your screen, files, notes, and 3D models with your team. Immersed is a VR productivity platform that lets you work remotely with your team, using multiple virtual monitors, keyboard and mouse support, as well as integration with Slack and Zoom. Glue is a VR teamwork platform that enables you to design and customize your own virtual spaces for collaboration with voice, chat, and whiteboards. The Wild is a VR design platform that helps you create and review 3D models and prototypes with your team using sketching, measuring, and annotating tools.

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Ricky Houck

MetaRick™️ | Enterprise VR & GTM Leader
When considering the right tools for VR project management it starts with the type of work you're looking to do in VR. Typically falls into 2 categories: 1) 3D design, doing a lot of work with actual CAD / RVT files to avoid logistics around physical supply chains. 2) Team collaboration, people working with people to share ideas and problem solve. Agile teams doing PI planning or scrum sessions, product teams ideating together, etc. For the 2nd type, the article calls out Glue which is definitely one of the top platforms. But for larger enterprises, I'd highly encourage you to explore Arthur as an alternative. Scalable, secure, and top tier when it comes to understanding needs of the enterprise from procurement to onboarding to delivery.
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Dorian Schulz

BMW Group / HAN International School of Business
MeetinVR is also a great way of communicating with your team virtually. It allows you to be in a room together and collaborate by being able to use whiteboards, draw, or present on hunge screens. It is great for project management, virtually conducting weekly's, retros, or presentations.
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3 Best practices for VR project management

To make the most of VR project management, you need to define your project's scope, objectives, and deliverables clearly and communicate them to your team in VR. It is also important to choose the right VR tool for your project's needs and ensure that your team has access to the necessary hardware and software. Establish a regular schedule and agenda for your VR meetings and sessions, while respecting your team's availability and preferences. Assign clear roles and responsibilities for your team members and assign them tasks and milestones in VR. Monitor your project's progress and performance in VR, provide feedback and recognition to your team, resolve any issues or conflicts that may arise, and foster a positive and supportive team culture.

VR project management is an innovative and effective way to immerse and engage your team in projects. Through the use of VR tools and platforms, you can create realistic simulations, communicate naturally, expressively collaborate, as well as enhance learning opportunities. Moreover, VR project management can increase motivation by making projects more enjoyable, rewarding, and meaningful.

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Dorian Schulz

BMW Group / HAN International School of Business
One thing that is quite important when trying to implement VR in project management is to weigh up the pros and cons. If everybody is in a physical office together, it might be of advantage to meet in person, unless there are relevant advantages of meeting in VR. Be careful not to use VR just for the sake of it.
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4 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Dorian Schulz

BMW Group / HAN International School of Business
I believe it is important to jump on the VR train now, as it is such a rapidly evolving technology. Just looking at what is already possible makes you think about what will be possible in just a few years. Imagine fluently merging reaility with virtual reality, creating a seemingly real working space with the added benefits of VR/AR benefits.
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How can you use VR project management to immerse and engage your team?

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1 Benefits of VR project management

2 Tools for VR project management

3 Best practices for VR project management

4 Here’s what else to consider

Virtual Reality

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How can you use VR project management to immerse and engage your team?

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1 Benefits of VR project management

2 Tools for VR project management

3 Best practices for VR project management

4 Here’s what else to consider

Virtual Reality

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