Accounts Payable Specialist

This Accounts Payable Specialist position will be responsible for accounting functions by performing the following duties.

Essential Duties And Responsibilities

• Data entry of invoice information for payment process
• WA (trade) keying-Assist Accounts Payable with WA (trade) payables. Trade payables requires deadlines for discounts, check writing and to meet vendor obligations
• Data entry of overhead invoice information for payment processing.
• Audit and code each overhead payment to meet invoice deadlines and check writing process.
• Data entry of drop shipment invoices for payment processing.
• Once the invoices have been billed, invoices need to be entered to reflect additional billing information with trade payables.
• Processing credit memos/ vendor direct returns.
• Reconcile and identify equipment being returned to original invoice. Process credit memo to the proper G/L account.
• Meet weekly deadline for check writing. Update established spreadsheet with necessary information.
• Booking general ledger entries
  

Book approved journal entries directly into People Soft. Each entry has header notes, date requirements and balancing.

• Check Matching
  
  

Match weekly check remittance with invoice. Each invoice must match invoice number, invoice amount, invoice date, payment terms and invoice PO.

• Filing
  
  

Processed invoices need to be filed in the 'open payables' tub. Once an invoice is matched to a check, the check is filed in the 'closed' payables files.

• Process Adtran Warranty Invoices (Presidio)
  
  

Bill invoices to customer. Then process invoices into Payables in a timely manner. Volume could exceed 500 invoices per week.

• Marcomm Billing/Scanning
  
  

Work with Marketing group (Jane Elder) to process monthly Marcomm billings by month end.

• Marcomm Reconciliation
  
  

Reconcile the monthly Marcomm billing with Finance. Assisting with weekly Marketing report.

• Entering tax exemption certificates into STEP.
• Collection and filing sales tax