Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

Join our dynamic team as a skilled and experienced professional who will play a pivotal role in supporting one executive and their team, as well as fulfilling various organizational needs. The primary responsibilities include managing complex administrative functions, coordinating schedules, travel arrangements, processing expenses, organizing meetings and events, overseeing financial and personnel operations, handling procurement activities, and providing general office support. This role requires adaptability to cover multiple responsibilities and excel in a fast-paced, customer-focused environment.

Job Responsibilities

• Perform a variety of complex administrative functions for all levels of management and external business partners.
• Manage schedules, coordinate travel arrangements, and process business expenses.
• Coordinate meetings, events, department financial operations, personnel operations, and facility operations.
• Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provide general office support and serve as the department/group contact.
• Complete special projects as assigned.
• Schedule meetings with customers when necessary.
• Handle expense approvals and distribution lists/scrubbing aliases.
• Cover multiple roles with the ability to shift tasks efficiently.
• Calendaring for executives while managing pressure in a customer-focused environment with frequent changes.
  
  

Requirements

• 5-7 years of overall experience in a similar field is required.
• Strong calendaring skills with 5-7 years of experience.
• Prior experience supporting executives in a busy calendar environment.
• Experience with Microsoft Travel Tools (admin tools).
• Ability to stay calm under pressure and be proactive in work approach.
• Proficiency in MSFT Experience (Highly Preferred), M365 (Excel, PowerPoint, Office).
• Global team collaboration skills with proficiency in navigating different time zones.
  
  

Additional Details

• Location: Hybrid - Redmond, WA (Mobile/Shared - Building 17)
• Duration: 12 Months
• Pay Range: $29 - 32.50 per hour
  
  

AGS is an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Veterans). We will consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law.