Administrative Assistant, Project Management
Cresa
New York, NY
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Responsibilities
Primary responsibilities will be to:
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Primary responsibilities will be to:
- Assist with the coordination of the development process from project inception through completion
- Coordinate the due diligence process and evaluation of build-outs
- Create and maintain project budgets
- Provide administrative support for internal organization and client projects
- Coordinate and maintain the preparation of design and construction schedules
- Coordinate the permitting/entitlement process
- Schedule and preside over project meetings and meetings with tenant construction teams
- Review project invoices, including design services and construction requisitions
- Produce and maintain the various project information and reporting
- Coordinate the work of the tenant design team.
- Oversee tenant construction process and ensure timely compliance
- Effectively communicate via phone and email to ensure duties are completed accurately, efficiently and in a timely manner.
- Organize and schedule meetings and appointments
- Maintain client and vendor lists
- Assist in the preparation of regularly scheduled reports
- Provide general support to clients, vendors and visitors
- Generate reports
- Prioritize and handle multiple projects
- Prepare and monitor invoices
- Maintain data organization systems
- Handle sensitive information in a confidential manner
- Assist in the preparation of marketing materials
- Prepare client case studies
- Proven Experience
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 3 years of experience in the field or in a related area
- High school diploma or equivalent; college degree preferred
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Real Estate
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