Administrative Assistant - Prosper Centers

Position Description: Foundation Communities is a national leader in providing affordable housing and innovative financial stability programs. At our two Prosper Centers in Austin, we provide free tax preparation, health insurance enrollment, college support services, and financial wellness programs.

The Prosper Centers are looking for a detail-oriented, organized, fast learner with the ability to adapt quickly, to provide temporary administrative support to our programs from July 29, 2024, to the end of January 2025. Each year, we hire a team of seasonal staff to help community members enroll in health insurance during Open Enrollment and file their taxes during tax season. The Administrative Assistant will support the hiring, onboarding, and scheduling of our team of temporary staff for Open Enrollment season and Tax season and provide general administrative support to the Health Coverage and Tax Help programs.

Primary Duties/Responsibilities

• Help hire seasonal staff for Health Coverage and Tax Help teams by reviewing resumes, scheduling and conducting interviews with the hiring team, checking applicant references, communicating with applicants, and accurately keeping all applicant data organized and complete.
• Help coordinate the onboarding process so that all new hires are set up for success, including new hire orientations, staff schedules, system access, and training.
• Coordinate with Human Resources and program staff to ensure the staff hiring, onboarding, and training processes are conducted smoothly and efficiently by helping bridge the gaps in communication.
• Provide general administrative and operational support to the Health Coverage and Tax Help programs as needed (e.g., scheduling meetings, mailing client documents, troubleshooting, maintaining inventory, supporting program and site operations, etc.).
  
  

Minimum Requirements

• Commitment to diversity, equity, and inclusion
• Commitment to maintaining polite and professional communication with candidates and within the team
• Strong organizational skills and attention to detail
• Ability to work with integrity under pressure, prioritize multiple tasks, and meet all deadlines
• Ability to communicate effectively and work productively across programs and in a team environment
• Committed to strict confidentiality and privacy of sensitive materials and exercise utmost discretion
• Excellent skills using MS Word, Excel, and Outlook
  
  

Position Information: The Administrative Assistant will work closely with and report to the Health Coverage and Tax Help Program Managers. This temporary position begins July 29, 2024 and runs through the end of January 2025. The position is full-time (40 hours per week) and the pay rate is $20/hour. The position is based out of our two Prosper Centers in Austin (2900 S IH 35 Svc Rd and 5900 Airport Blvd). The person in this role needs to have reliable transportation for traveling between sites and should be available to work occasionally on Saturdays, as needed.

Compensation

$20.00/hour

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by their supervisor.

Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

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