San Joaquin Valley Homes, the fastest-growing Home Builder in the Central Valley, is seeking a motivated and detail-oriented Administrative Office Assistant to join our team.
Job Responsibilities
Perform general administrative duties
Assist with employee relations
Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
Communicate effectively with employees, customers, and external 3rd party vendors
Track and procure all company equipment and supplies
Schedule and coordinate office maintenance; arrange for the service of all office equipment, including office facilities.
Oversee reception weekly front desk coverage
Update and maintain phone contact list and phone system
Assist with covering front desk and customer service phone calls in a professional and courteous manner
schedule and coordinate meetings, special events, and luncheons
Facilitate data entry, document preparation, presentations, special reports, memos, letters, word processing, spreadsheets, and routine correspondences
Perform research and other duties necessary to obtain information; gather and organize data to prepare reports for review and action by others
Scan, organize, and maintain filing systems
Track company auto and field equipment, DMV processing renewals, DOT compliance, and maintain recordkeeping
Maintain company insurance policies, reporting, and annual renewals
Assist with new community sales office setup and closing, providing all updated compliance and relocation materials and equipment
Prepare and process incident/accident insurance claims
Coordinate company IT requests, solutions, and tech support
Assist with the SJVH Safety compliance program
All other duties as assigned
Education/Experience & Skills
2+ years of proven experience as an administrative assistant or in a similar role or training. Builder industry experience is a plus
High School Diploma; College Degree preferred
Excellent technology skills, pick up quickly on new software
Proficient in Microsoft Office Suite, Cloud-Based Applications
Typing 50+ wpm,
Excellent verbal and written communication skills and multi-tasking skills
Strong time management skills with an ability to meet project deadlines
Ability to handle confidential or sensitive information
Excellent organizational skills and attention to detail
Strong analytical and problem-solving skills
Interact well with co-workers
Team player
Valid Driver’s License
Able to sit at a desk for extended periods, easily move around the office, and lift up to 20 lbs.
We are a Drug-Free and Smoke-Free Workplace. Pre-Employment drug testing is required for all positions
Compensation & Benefits
$45,000-$55,000 DOE
Competitive Salary And Benefits Package, Including
Medical, Dental & Vision Health Insurance
Base life insurance plan is provided at no cost to employees