Billing Specialist
Billing Specialist
BBSI Portland
Portland, Oregon Metropolitan Area
See who BBSI Portland has hired for this role
Job Title: Billing Specialist Reports to: Billing Supervisor
Status: Full Time / Non-Exempt Compensation: Depends on Experience
Location: Portland, Oregon Travel: None
Job Summary:
The Billing Specialist plays a vital role in ensuring the accurate and timely billing to customers. This position requires a highly organized, detail-oriented professional who will be responsible for gathering/researching job specific data to generate detailed invoices for the customer. This position requires a strong understanding of River City Environmental services provided, billing practices and a commitment to ensuring the financial health of the company.
Duties/Responsibilities:
- Prepare and issue invoices to customers in a timely and accurate manner.
- Maintain and update customer account records with accurate billing details, which may vary depending on the line of business.
- Review, research and resolve discrepancies in billing data to include making changes to and/or adjusting costs or quantities prior to completing a customer invoice.
- Communicate effectively, verbally and in writing, with internal sales representatives and customer service colleagues, to obtain information, answer questions and address billing inquiries.
- Review and analyze contracts, change orders, service agreements and subcontracts to identify all billable items and associated costs (materials, labor, equipment, etc.)
- Calculate material costs based on purchase orders, delivery receipts, and current unit prices. Create purchase orders if necessary.
- Factor in applicable disposal amounts and costs, which may include reaching out to vendors for specific charges.
- Review and print supporting documentation to ensure accuracy in billing and provide to AP for vendor invoices to ensure all costs included, if necessary
- Create and provide custom invoices to specific customers as needed
- Learn billing for multiple lines of business, generate and review reports including tracking billing metrics.
- Utilize the computer systems to ensure proper record keeping for each job and customer
- Ensure billing practices comply with customer contracts including company, state, and federal guidelines.
- Perform other related duties as assigned.
Required Skills/Abilities:
- Excellent attention to detail and strong organizational skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar software.
- Experience in Service Titan or other CRM preferred.
- Strong understanding of basic accounting principles and basic math skills.
- Excellent communication and interpersonal skills.
- Ability to work independently as well as in a team and manage multiple tasks effectively.
- Ability to prioritize deadlines and meet tight turnaround times.
- Ability to learn and adapt to new procedures and software.
- Strong analytical and problem-solving skills.
- We are looking for a self- motivated individual who thrives in a fast - paced environment
Education and Experience:
- High school diploma or equivalent required
- Associate’s degree highly preferred.
- Minimum 2-5 years of related experience required.
Physical Requirements:
Prolonged periods sitting or standing at a desk, working on a computer and ability to walk to necessary office equipment
Must be able to lift 15lbs at a time
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Accounting/Auditing -
Industries
Environmental Services and Manufacturing
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k) -
Pension plan -
Disability insurance
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