Campus Data Specialist & Administrative Assistant - Assistant Principal/ Dean of Instruction

Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Working knowledge of software applications for word processing and spreadsheets

Proficient computer, typing, and word processing skills

Strong organizational and file management skills

Ability to maintain confidentiality

Experience

Minimum of 3 years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

• Perform, organize and manage office routines and records associated with a productive office (e.g. correspondence, telephone, scheduling, etc.) in a professional manner with little supervision.
• Input STAAR data into computer and keep STAAR no-mastery data current.
• Compile information and prepare various reports for the administrator.
• Perform varied editing, typing and computer tasks in the preparation of correspondence, forms, manuals, reports, etc.
• Establish and maintain physical and computerized filing and tracking systems for Dean of Instruction.
• Coordinate registration and travel arrangements for administrator..
• Process incoming mail.
• Organize and implement textbook distribution, collection, and retention including any needed communication, reports, and tracking. Input data on student systems as requested by administrative staff.
• Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
• Assist principal, students, teachers, and parents as needed.
• Establish and maintain files and provide information from files, such as student records, teacher records, and extracurricular activities.
• Be responsible for PEIMS data accuracy.
• Maintain demographic files on students.
• Interact with truancy officer regarding student attendance.
• Be accountable for accuracy of all required enrollment forms.
• Verify accuracy of all student data.
• Deal professionally with highly confidential student and teacher information.
• Responsible for implementation and printing the following: progress reports, student rosters, grade sheets, student report cards, demographic labels, attendance reports, eligibility reports, class rosters, error reports, failure reports.
• Responsible for maintaining auditable documents and ensuring all special programs coordinators have verified and approved data.
• Handle enrollment and withdrawal forms.
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Schedule meetings and appointments and maintain calendar for administrator..
• Assist with registration and withdrawal of students.
• Attend workshops/updates for roles in your position.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.
  
  

Working Conditions

Mental Demands

Effective communication; concentration while performing duties; ability to maintain emotional control under all circumstances

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions; work with frequent interruptions

Terms: 210 days

Pay Grade: PARA 4