CLERK - MIDDLE SCHOOL ATTENDANCE OFFICE 2024-2025

Job Title: Middle School Attendance Clerk Wage/Hour Status: Non-Exempt

Reports to: Campus Principal

Pay Grade: S03B

Dept. /School: Bonham, Bowie, Crockett, Nimitz, Wilson & Young

Days: 197

Supervises

Primary Purpose: To keep accurate records of student attendance and to work with student, parents and their needs and maintain a Texas Education Agency mandate of 94% attendance for all students.

Qualifications

Education/Certification:

• High School Diploma or Equivalency.
  
  

Experience

Special Knowledge Skills:

Major Responsibilities And Duties

• Prepare all attendance reports-daily, weekly, six weeks attendance balance reports.
• Principal’s term report (yearly); train and supervise PBX operators.
• Record messages from parents or legal guardians concerning student absences.
• Contact parents of absent students.
• Make parent-teacher conference appointments.
• Check and record one period absences on summary sheet through campus procedures.
• Determine whether absence is excused or unexcused and note for computer.
• File attendance folders at end of each period; work with social worker and community liaison concerning students with poor attendance record.
• Prepare summons for social worker.
• Provide assistance to parents and students as needed.
• Accept and be responsible for delivery of personal belongings brought to students by parents.
• Monitor and initiate credit appeal procedures with the grade level principal’s assistance on student who have exceeded Texas Compulsory Attendance Requirements.
• Make assignment requests for students who have permission to leave medication at school in a safe and locked space.
• Call parents of ill or injured students.
• Administer first aid and summon nurse as needed.
• Maintain current demographic information on Student Information Cards.
• Enter daily attendance functions into the computer, file and store summaries.
• Check six weeks reports as returned by data processing department-reconcile with daily attendance reports.
• Perform other duties as assigned.
• Verify one period absences and provide a daily attendance summary of unaccounted absences to grade level principals.
• Maintain and operate “calling master” at end of work day for computer generated phone calls to parent’s phone numbers listed on the Student Information Card.
• Assist grade level principal in monitoring student violations of Texas Family Code Section 51.03 and prepare the warning letter process for parents and students.
• Assist the registrar and social worker in tracking students who have withdrawn but have not enrolled in another public school as per the Leaver Code System.
• Assume other duties and responsibilities as assigned by the Campus Principal.
  
  

Supervisory Responsibilities

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress. Occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.

Signature Date