Working Title: CTE Administrative Support Specialist - Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Education Department
Job ID: 76434
Location: Minneapolis
Telework Eligible: Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 07/05/2024
Closing Date: 07/19/2024
Bid Open: 07/05/2024
Bid Close: 07/12/2024
Hiring Agency/Seniority Unit: Education Department / MDE-Exc Res Acd-AFSCME
Division/Unit: Education-St Paul / Career TechEd/CommuEd/Svc Lrng
Designated in Connect 700 Program for Applicants with Disabilities: Yes
CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
As the CTE Administrative Support Specialist for the Career and College Success Division, you will provide direct administrative and program support to the Career and Technical Education Supervisor and program staff. Duties will include:
Perform administrative support work requiring special knowledge of program operations which involves support and technical advice to the general public;
Develop and maintain spreadsheet, databases;
Supports staff in-state and out-of-state travel processes and requisitions;
Assists with CTE program approval and equipment in-take; and
Provides administrative service to the supervisor and specialists.
Minimum Qualifications
Customer Service skills sufficient to:
Answer questions politely via phone, email and other written or electronic correspondence;
Provide guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes; and
Provide effective general and specialized office support on the phone, in person and online (this requires common courtesy, tact, interested in problem solving, empathy, and the ability to organize ideas logically).
Demonstrated skills and abilities using computer software programs and word processing performance with Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and system interface, Microsoft Office or other email systems sufficient to provide the needed administrative support, and to design efficient processes and systems.
Data entry performance and data management skills sufficient to respond to requests for information and data, interpreting data, detecting data inconsistencies and resolving associated problems.
Typing/keyboarding skills sufficient to create, edit, and revise communications, documents, reports, training materials, etc.
Preferred Qualifications
Experience notetaking and summarizing action items from meetings
Ability to support in-person, hybrid and distance meetings
Experience creating accessible documents
Review documents for accuracy and identify discrepancies
Ability to clearly explain standards, policies, and procedures to internal and external stakeholders
Advanced proficiency in Microsoft Office Suite
Strong organizational skills & attention to detail
Experience updating website content
Experience collaborating in a team environment
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Kate Elling at [email protected] or 651-582-8558.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kate Elling at [email protected].
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email [email protected] and let us know the support you need.
Seniority level
Entry level
Employment type
Full-time
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Administrative
Industries
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