Direct message the job poster from Track Shack Events
Jon Hughes
President at Track Shack
Job: Event Coordinator
Company: Track Shack Events
Location: Orlando, FL
We are in the business of helping people reach their health and wellness goals. Track Shack Events is locally owned, event marketing and management company that produces 16 unique road races throughout Central Florida. It is the sister company to Track Shack, a specialty running retailer. The Event Coordinator supports short and long-term planning and management for TSE owned & 3rd party events. Coordinating and executing world-class running events while maintaining strong partnerships within the central Florida community. We’re looking for an organized self-starter, who’s passionate about event production, fitness, and the opportunity to inspire others through our endurance programs.
Key Responsibilities:
• Support the event manager in maintaining cohesive city relationships, acquire venues, and secure all permitting requirements.
• Create, organize and systematize the event development timelines and support the event team to successfully meet deadlines.
• Assist event manager in ensuring events are prepared for registration launch by reviewing event website/registration platform content in conjunction with marketing/registration team.
• Partner with the sponsorship team in planning for on-site activation success.
• Support event manager in developing/designing all aspects of event layout including race routes, parking venues, and staging areas.
• Secure and coordinate police support, medical personnel, barricade company when necessary.
• Responsible for recruiting & scheduling race day staff, talent, entertainment, and service provider needs/positions.
• Coordinate athlete amenities strategies such as medals, t-shirts, race numbers, awards and gifts & work with vendors to procure.
• Facilitate TSE team apparel orders including volunteer, day of staff, and core team apparel.
• Oversee the Track Shack Kids’ Races program.
• Identify all necessary supplies needed (hard goods, refreshments, restrooms, signage, vehicles, etc.) and work with operations team to procure, order and coordinate delivery logistics.
• Support event manager in event communications initiatives.
• Organizes pre-event team meetings as well as after-action report team meetings.
• Support event manager in coordinating on-site execution of event elements.
• Determine areas of opportunity and implement strategies to increase efficiencies across the event planning process.
Qualifications and Skills:
• BA/BS Bachelor’s Degree strongly preferred
• Degree and/or significant training and experience in Sports Management preferred
• 3+ Years in endurance event management preferred
• Motivational leader who is goal-oriented, creative, and a self-starter
• Excellent organizational, interpersonal, and administrative skills
• Clear concise written and verbal communication skills
• Enjoys prioritization and time management through organizational skills, including the ability to handle multiple projects effectively
• Flexibility and ability to quickly adapt to changes and new technologies
• Enjoys working with a fast-paced team
• A desire to be in a small business environment and be a team player who can also work independently
• Ability to work weekends/holidays as dictated by event schedules