Executive Administrative Assistant

The Executive Assistant will provide primary support to the VP, Total Rewards & People Services as well as 2-3 other executives in Human Resources in one-on-one working relationships. The Executive Assistant will serve as the primary point of contact for internal and external constituencies as required. The Executive Assistant may sometimes support projects within the Human Resource function as needed.

The Executive Assistant must be creative and enjoy working within a matrixed, global environment that is results-oriented and values-driven. The ideal candidate will have the ability to exercise excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and some highly confidential matters with discretion.

Specific Responsibilities

• Complete a broad variety of administrative tasks including managing active calendars of appointments; completing expense reports; arranging complex and detailed domestic and/or international travel plans, itineraries, and agendas; and compiling documents for travel / meetings as well as everything between coordinating office events to managing office supplies.
• Correspond with a variety of constituents including other internal executives, Board members, external consultants and other constituents in a highly responsive, professional manner
• Research, prioritize, and follow up on incoming issues and concerns as requested; respond or bring issues forward as appropriate
• Plan, coordinate and ensure the Executive’s schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executives’ time
• Maintain highly professional and effective relationships with other Executive Assistants across the company to ensure smooth communication and coordination across the enterprise
• as appropriate. Has frequent access to highly confidential information and files.
• Enters and/or approves department bills as needed to ensure timely payment for professional services and vendors.
• Completes expense reports on a timely basis for leaders in department as needed.
• Assists with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required.
• Develops and maintains good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers.
• Performs these and other departmental duties as assigned.
  
  

Qualifications

• College degree or equivalent combination of education and work experience is preferred
• Minimum 7 years of effectively executing similar administrative tasks and responsibilities at the executive level.
• Must be highly professional, approachable, and creative
• Ability to thrive within a matrixed, global environment that is results-oriented, purpose and values-driven, brand-focused
• Exercises excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Ability to sometimes work independently on projects, from conception to completion, and must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and confidential matters with discretion
  
  

Hiring Range:

$28.00 USD - $35.00 USD per hour

Incentive Potential: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

Benefits at VF Corporation: You can review a general overview of each benefit program offered, including this year's medical plan rates on www.MyVFbenefits.com and by clicking Looking to Join VF? Detailed information on your benefits will be provided during the hiring process.

Please note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.

At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]. VF will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.