Executive Assistant

About Us

We are honored that Brightview Senior Living has been recognized as one of Fortune Magazine's 100 Best Companies to Work For in 2023!!

We're in the top 100 across all industries, and all companies no matter how large or small...and we're the ONLY Senior Living company on the prestigious list!

Overview

The Executive Assistant for Brightview Senior Living will provide a wide range of support to various members of our Marketing team -- helping advance the company's objectives and goals by creating a disciplined and systematic approach to prioritizing the team's schedule and interactions with others. Responsibilities include managing complex calendars, scheduling meetings and travel, creating presentations, as well as playing a key role in managing projects that are essential in Brightview’s continued success and future growth!

The ideal candidate will be customer service oriented with the ability to exercise excellent judgment and decision-making skills. The Executive Assistant is a critical project coordinator for Marketing activities and assists the team on tracking project milestones.

If you can function efficiently and effectively in a fast-paced professional environment with the proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, Brightview Senior Living needs you!

Responsibilities

• Consistently and genuinely demonstrate the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.
• Provide general clerical and administrative support to the Accounting team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Compose draft correspondence on behalf of assigned managers.
• Proofread and edit documents.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.
• Other duties as assigned.
  
  

Compensation Disclosure

The salary range displayed above represents the potential pay available for this role. It does not include bonus or additional incentives (if eligible), and does not include benefits. A candidate’s offer will take into consideration experience, qualifications, location, size of community (if relevant), certifications/training, etc. Brightview reviews and adjusts compensation ranges at least once a year.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.
  
  

Why work at Brightview?

• We are as dedicated to you as you are to our residents and fellow associates.
• We offer a diverse workplace with on the job training and growth opportunities for everyone.
• Our vibrant communities are a fun place to work!
• We embrace a genuine commitment to STARS - our core values of Service, Teamwork, Action, Reputation, and Success.
  
  

Brightview Senior Living is proud to operate state of the art senior living communities that offer Independent Living and Assisted Living residences as well as our innovative Dementia Care neighborhood known as Wellspring Village. We currently operate over 46 communities in 8 states and continue to grow!

Equal Opportunity Employer

At Brightview, we believe that diversity of thought, experience, perspective, and backgrounds makes us stronger. We welcome and celebrate all that makes us unique and we choose not to discriminate on the basis of race, color, creed, religion, sex, pregnancy, age, marital status, national origin, citizenship status, military status, physical or mental disability, sexual orientation, genetic information or any other characteristic protected by law or not related to the specific requirements of a particular role. We are, by choice and without question, an equal opportunity employer.