Executive Assistant Office Manager

Our client, a trailblazing leader in the national industrial real estate sector, invites you to become the cornerstone of their expanding company. As they continue to surge forward, they seek a dynamic and meticulous Executive Assistant/Office Manager to join their ranks and champion the smooth operation of the executive team. This pivotal role will immerse you in a spectrum of office management and administrative responsibilities, positioning you as the vital link between internal team and external partners. You'll play a crucial role in fostering seamless communication and cultivating an energized, productive workplace atmosphere.

Responsibilities

• Welcome and register visitors, acting as the main contact for building management.
• Prepare monthly expense reports for company executives using Concur software.
• Help draft Lease Proposals and Offer Letters.
• Organize company events, including board meetings, investor presentations, annual off-site events, and company parties, handling catering and AV needs.
• Assist the Marketing Coordinator with various marketing initiatives.
• Provide executive administrative support, including organizing meetings, travel arrangements, and managing calendars.
• Address basic IT issues and coordinate with vendors for additional support.
• Oversee company conference sponsorships.
• Support the CAO in onboarding new employees.
• Handle financial reporting tasks.
• Work with the Marketing Coordinator to develop an employee website portal.
• Manage travel arrangements as required.
• Supervise daily mail processing and office supply inventory.
• Ensure all project documents receive the necessary authorized signatures.

Ideal Experience

• Minimum 2-3 years of experience as an Executive Assistant or similar role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with expense management software (e.g., Concur) a plus.
• Ability to work independently and take initiative.
• Discreet and professional demeanor.
• Positive and proactive attitude.

#117652

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.