Legal Assistant (Immigration)

Role: Immigration Legal Assistant

Duration: Perm/Fulltime

Experience: High school diploma or GED, minimum of 1 years’ experience working within an administrative legal position focused on immigration (could be an internship), familiarity with legal documents and immigration terminology, bilingual in English/Spanish (written and verbal)

Salary Range: $45k to $60k/year, benefits offered through client

Hybrid: 3 days onsite per week – must be flexible to come in more if needed based on department needs

Supporting – immigration group (8 people) – mixture of attorneys, paralegals, practice assistant, and case manager

Hours – 37.5-hour work week

Room for growth – yes, in both title and responsibility

Qualities/Skills:

• Good communication
• Open to learning
• Proactive
• Professional
• Organized
• Attention to detail
• Want someone who is eager to grow and help wherever needed

Our top law firm is seeking a talented project assistant to assists its immigration practice group. The Legal Assistant is a member of a practice support team and provides administrative support to practice group team members. Duties include assisting with creating and editing documents, filing, completing client/matter intake forms, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

• Maintain process checklists and questionnaire
• Verifying that all documents save on external drive(s) are added to iManage for cases working on
• Filing simple and complex inquiries with government and USCIS as needed (i.e. processing times, change of address, rescheduling appointments, fixing major USCIS errors) involving either phone calls with high level officers or simple online inquiries
• Contact USCIS for clients to obtain ADIT stamps, emergency travel documents, or emergency expedite requests on their pending applications.
• Adding reminders to LLX from inquires of government agencies or USCIS, if any
• Submit Ombudsman inquires (for the entire department)
• Adding reminders to LLX on submitted Ombudsman
• Sending documents secure mail to clients
• Tracking all cases filed with UPS/FEDEX (ensuring delivery) emailing confirmation page to attorneys/paralegals (paralegal to forward to client)
• Catalog files in storage for immigration department
• Available for assistance on projects as needed
• Maintain public access files for H1B cases, when needed
• Assisting paralegals with the completion of forms and case
• Work on assigned cases directly with the assigned attorney (billing time as needed)
• Review filings printed from other offices (DC and NY) for quality and give to OFS for final scan and attorney review.
• Update LLX case summary or entering case notes on cases working on
• Verifying that all documents save on external drive(s) are added to iManage for cases working on
• Covers practice assistant when they are out and with overflow work

QUALIFICATIONS AND REQUIREMENTS

• High School diploma or GED
• Minimum of 1 year working within an administrative immigration position
• Familiarity with legal documents and immigration terminology
• Bilingual in English and Spanish (speaking/writing)
• Familiarity with LawLogics (LLX) program is a plus