Police Validations Specialist

Job Description

Salary: $39,382

Postion posted until filled

General Description And Classification Standards

Employees in this positions oversee a number of tasks to ensure that regulation guidelines are being followed and regulations are being met. This will include reviewing records, reports, software and any other relevant programs and activities affected by regulations. Verifies all information stored on GCIC by monitoring validation reports from GCIC, completes form letters on each entry, and writes supplemental report to upgrade information.

Supervision Received

General supervision. Receives assignments and determines method and procedure.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Knowledge of pertinent federal, state, and local rules, regulations, ordinances, and other regulatory standards applicable to the work.

Skill in researching, compiling, and summarizing data and information materials.

Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.

Verifies GCIC/NCIC entries as well as maintaining and updating the GCIC/NCIC computer system.

Conducts criminal history checks as needed to process case files and other requests.

Enters or retrieves information from computer as required; maintains up-to-date knowledge of entry and removal of records information involved with computer system.

Files criminal reports, fingerprint cards, photographs and other miscellaneous information.

Maintains and updates complex filing and cross-reference/index systems for all documents, records and/or reports; processes public records requests within cope of authority.

Prepares for and participates in the triennial GBI/FBI onsite and electronic audits

Analyzes and evaluates data fields of GCIC/NCIC records in department.

Inquiries against confidential criminal justice data bases for compliance with the Rules of the GCIC Council, federal and state laws and operational procedures.

Analyzes/evaluates data elements from statistically samples through the GBI Validation portal.

Records entries in criminal justice data bases for compliance with appropriate Rules of the GCIC Council, laws, regulations and operational policies.

Prepares reports, ensuring the accuracy of the data and makes corrections as needed

Decision Making

Uses independent judgment in routine and non-routine situations. May interpret organizational policies and recommend exceptions.

Knowledge, Skills & Abilities

Attention to detail and strong communication, analytical and decision-making skills are among the most important traits to be successful in this position.

The ability to work both individually and in teams is also important.

Must be particularly vigilant in following up to ensure that developed plans addressing compliance issues and problems have been implemented.

Must be able to pass a background check.

Qualifications

Minimum Qualifications – Education and Experience

High School diploma or GED required: supplemented by one (2) years of clerical, administrative

support, and or record management experience and/or training; or any equivalent combination of education, training, and experience which provides the requisite

Knowledge, Skills, And Abilities For This Job.

Licensures and Certifications

Full GCIC/NCIC Certification within 6 months.

TAC certification within 1 year