General Description The Proposal Manager is responsible for managing their individual team proposal development, ensuring security and integrity of all proposal documentation, coordinating the internal proposal process, and reviewing all proposal inputs/directing production of the final proposal. The Proposal Manager shall work closely with the proposal team to ensure that all internal and external requirements are met from receipt of inquiry through contract award. This position is responsible for the overall adherence to the Company’s proposal process. Management Duties
Manages the proposal process for their individual teams, creating proposal timelines for proposals assigned, assignment of tasks, monitoring progress, and overall team coordination.
Assignment of proposals to team members
Ensuring that proposals created by their team are created effectively and within the proposed timeline.
Trains team members on proposal development, mentoring as needed.
Trains team members, as necessary, for new processes and proposal development
Collaborates with internal/external team members to create dynamic winning proposals.
Performance Evaluations: be involved in evaluating the performance of team members and providing feedback to help them improve.
Proposal Duties (as needed) Prepares and submits documentation to set-up internal proposal number.
Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.
Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines.
Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system.
Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team.
Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).
Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy.
Coordinates the preparation of the proposal on a day to day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule.
Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions.
Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.
Comply with department, team and project processes and identify innovative ways for improving efficiency of Proposal process.
Possesses complete knowledge of company, product and industry.
Train other members of proposal team on new processes, templates, etc.
Leads efforts on lessons learned for proposals prepared through group.
Extend editorial support for research, writing, revision and past performance update.
Develop proposal department resource library of proposal tools, documents, and graphics.
Support business and proposal development process improvements.
Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal.
Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals.
Adheres to internal standards, policies, and procedures
Performs special projects and completes other duties as assigned or requested
Required Experience and Education
Associate’s degree and 2+ years of relevant experience
Preferred Experience and Education
Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to EPC projects in the electric power and water/wastewater)
Management skills in bid preparation and management, specifically in the electric power industry
Skills
Adaptive leadership and emotional intelligence
Ability to coordinate and collaborate with technical teams
Ability to facilitate collaboration, encourage creative problem solving, and navigate conflict.
Ability to coordinate various tasks, manage timelines, and ensure that proposals are completed within the deadline.
Ability to analyze complex RFPs to maintain compliance.
Software Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint and Visio) and Adobe Acrobat
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
Well-developed written and verbal communication, interpersonal, influencing, attention to detail, and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to work irregular schedule and long hours required to meet required deadlines.
Travel Requirements
Travel: Yes
Percent of Time: 15%
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Construction
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