Receptionist
Greenberg Traurig, LLP
Philadelphia, PA
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See who Greenberg Traurig, LLP has hired for this role
Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in our Philadelphia office. We offer competitive compensation and an excellent benefits package.
Position Summary
The primary focus of the receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. This position also performs a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities
Position Summary
The primary focus of the receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. This position also performs a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities
- Acts as first point of contact for all visitors
- Greets visitors and promptly notifies internal parties of arrival
- Answers incoming calls and directs them appropriately
- Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating thereto
- Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.
- Reserves visitor offices as needed and accommodates visitors upon arrival
- Accurately and thoroughly maintains visitor logs
- Ensures all visitors check in at reception immediately upon arrival to maintain security
- Maintains high degree of professionalism and confidentiality
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
- Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
- Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
- Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
- High attention to detail, outstanding organizational skills, and the ability to manage time effectively
- College Degree in Hospitality Management is a plus
- Minimum two years of experience as a receptionist or other administrative clerical position in a professional environment
- Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Law Practice
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