Wolcott Architecture is looking for a dynamic Studio Assistant to join our team for a five-month period to fill-in while our Executive Assistant is on maternity leave. If you're organized, hospitality-focused, proactive and willing to learn, this role is for you.
We are an innovative design and architectural firm, focused on designing impactful and functional environments. Our portfolio includes commercial, corporate, entertainment, retail and technology client spaces. Wolcott offers a fun, fast-paced, creative work environment nestled in the Los Feliz neighborhood in Los Angeles. This is a part-time temporary (potential for permanent) position.
Los Angeles: 5 days, 20-25 hours per week.
Responsibilities:
Be the welcoming face of our studio, managing phone and front desk duties and greeting clients and visitors with warmth and professionalism
Provide stellar administrative support to ensure seamless daily operations
Coordinate meal and drink orders and studio events from client meetings to team celebrations.
Take charge of office supplies and inventory management, keeping everything stocked and organized
Communicate with vendors, ensuring smooth collaboration
Keep our office shipshape with general tidiness
Provide essential support to our staff, lending a helping hand wherever needed
Requirements:
A friendly demeanor with polished communication skills
Strong organizational abilities to juggle multiple responsibilities effectively
Attention to detail, especially when it comes to meal and drink orders, office supplies and inventory
Strong hospitality skills that demonstrate a desire to provide seamless and enthusiastic service for our partners, staff, and visitors
Basic administrative skills
Experience in Microsoft office suite with proficiency in Outlook and Excel - basic to intermediate level
Willingness to roll up your sleeves and handle general office maintenance tasks
Tech-savvy with a knack for troubleshooting IT issues
A team player attitude with a willingness to positively support colleagues in their tasks