Successful candidates will be responsible for assisting the Wedding Sales Manager and execute events with other team members. The opportunity is ideal for a highly motivated and energetic individual who is able to easily multi-task. Candidate must work flexible schedule to include evenings, weekends and holidays as needed.
Primary Responsibilities:
Wedding Admin:
Answering inquiries via email, knot, wedding wire, phone call- general package information questions, room capacities, general venue information
Scheduling of site tours, private tastings, and planning meetings
Entering rehearsals/appointments into appropriate calendars- sending confirmations and maintaining calendar
Management of wedding package, completing reconciliations, deposits/refund upkeep/management
Coordinate outside vendor calendar and schedule
Provide tour of property for smaller functions, “cooler leads," walk ins, OR “family coming to see the space” tours
Assist with rehearsals/decor drop offs as needed
Build contracts as needed
Send review/ photo requests to all couples and vendors post wedding day
Event Management:
Keeping LaBelle standard up to speed with how the building looks and is organized in both storage and guest facing spaces
Facilitate monthly inventory of small ware, displays, linen, etc
Ensuring our entire team is up to part with guests interactions, food presentations and operations of properties
Must be efficient in bar, POS, and backend of operation training
Ensure efficient coordinations of events
Schedule and oversee all staff for events
Work as a team with all LaBelle personnel to maintain a productive atmosphere and efficient food and beverage service
Assist all managers and familiarize all menu items
Confirm sufficient amount of inventory regarding linens, florals, centerpieces, audio/visual requirements and the like
Ensure take down of events are completed timely
Ensure all closing procedures are completed timely
Be present at all required events including LaBelle Lights shifts
Support FOH as needed
Manage communication with BOH team relative to event execution
Ensuring events comply with all healthy and safety regulations
Communication with vendors and supplies before, during and after events as needed for a smooth even operation