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Today I was seated somewhere and tried to think and draft this Linking procurement with other departments ensures efficiency, cost savings, and strategic alignment. Here's a brief overview👏👇👇 1. Finance - Budgeting and Cost Control; Aligns purchases with financial constraints. - Financial Reporting; Analyzes spending patterns for cost savings. 2. Operations/Production - Inventory Management; Ensures timely availability of materials. - Supplier Coordination; Aligns delivery schedules with production timelines. 3. Marketing and Sales - Product Availability; Ensures stock for marketing campaigns. - Supplier Selection; Influences supplier choices for quality and branding. 4. Research and Development (R&D) - Innovation and Quality; Sources materials for new products. - Supplier Relationships; Engages suppliers for innovative technologies. 5. Quality Assurance (QA) - Standards Compliance; Ensures materials meet quality standards. - Inspection and Testing; Establishes criteria for material inspection. 6. Legal and Compliance - Contract Management; Drafts and reviews supplier contracts. - Regulatory Compliance; Ensures procurement activities comply with laws. 7. Information Technology (IT) - Systems Integration; Implements procurement software. - Data Security; Secures procurement data and supplier information. 8. Human Resources (HR) - Talent Acquisition; Sources suppliers for labor and services. -Training; Provides training on procurement policies and systems. NB Effective integration requires strong communication, defined processes, and a collaborative culture QUESTION Is there a procurement department in your organization? If YES does it operate as above or more? If NO, what are you waiting for? Don't you fear Losses? Come we help you. #Procurement #HRM #Sales #Maintenance #Finance #Environmentalstudies #IT #Law #QA #Marketing ...

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🔑8 Key Department Roles in Procurement In our founder's 15 years of experience, Marijn Overvest learned that procurement departments become more successful when these 8 roles are filled and collaborate well together ✨ 1. Chief of Procurement 🌟  2. Director of Procurement 📈  3. Procurement Manager 💼  4. Procurement Analyst 📊  5. Procurement Specialist 🛍  6. Contract Specialist 📝  7. Legal Counselor ⚖  8. Business Controller 💰 What's your role in your procurement department? 👇 #ProcurementDepartment #Procurement #ProcurementRoles

Procurement profession is Technical, not Clerical. In commenting on the case of Republic v. Forson & Ano, I exercised caution for a simple reason: I anticipated this outcome due to the technical nature of the procurement profession, which is often misunderstood by those in positions of authority or by individuals affiliated with other professions. Many perceive procurement as a clerical task, but it is, in fact, a highly technical field. Each profession has its own specific technicalities and terminology, and the ability to speak and write good English with a legal mindset is far from sufficient to interpret procurement transactions accurately. Beyond possessing academic and professional qualifications, one must have on-the-job training and experience to fully understand procurement transactions before applying a legal framework. The individual making a payment is not necessarily the one who committed the funds, and the person approving the purchase order may not be the one committing or disbursing the funds. These distinctions hinge on procurement standards and the category strategies employed. Furthermore, there are significant differences between public and private sector procurement, as well as variations from one organization to another. https://lnkd.in/dtkQNeGW

This is so true... Procurement is not just buying, understanding the technicality of the requirements helps the end user to enjoy value for their money.

🏠 Closing Out a Successful Procurement Contract: Administrative Close Out As the last financial year came to a close, the challenge of efficiently concluding a procurement contract for housekeeping materials loomed. Deliberating on the optimal approach, I embarked on a research journey to streamline the closure process. Here are the key steps I implemented: 1️⃣ Close Action Items: Ensure all outstanding tasks are completed, leaving no loose ends. A meticulous review of action items ensures a smooth closure. 2️⃣ Ensure Legal Obligations Are Met: Thoroughly review the contract terms to guarantee all legal obligations are fulfilled, mitigating potential legal risks. Compliance is key. 3️⃣ Get Approval: Seek necessary approvals from project managers, legal teams, and senior management before officially closing the contract. Approval ensures alignment with organizational protocols. 4️⃣ Record Lessons Learned: Conduct a comprehensive review, documenting lessons learned. Identifying success factors and areas for improvement is crucial for future procurement endeavors. 5️⃣ Close Account: Follow financial procedures to close associated accounts, ensuring all invoices and payments are settled. Financial closure is an integral part of the process. 6️⃣ Hold Close-Out Meeting: Schedule a meeting with key stakeholders to discuss overall performance, address outstanding issues, and gather feedback. Transparent communication is vital for a successful close-out. 7️⃣ Collect and Store Documents: Gather all relevant documents - contracts, invoices, and correspondence. Organize and store them securely for future reference and audits. Closing a procurement contract requires meticulous planning and execution. Sharing these insights to shed light on a successful closure process. Remember, effective closure paves the way for future successes! 💼✨ 🔗 Connect with me for more insights into effective procurement strategies and successful contract management! Let's continue the conversation and share our experiences. DM|| Follow Gitesh Kulkarni learning & sharing #ProcurementExcellence #ContractManagement #VendorEvaluation

𝑰𝒔 𝒂 𝑪𝒂𝒓𝒆𝒆𝒓 𝒊𝒏 𝑷𝒖𝒃𝒍𝒊𝒄 𝑺𝒆𝒄𝒕𝒐𝒓 𝑷𝒖𝒓𝒄𝒉𝒂𝒔𝒊𝒏𝒈 𝑹𝒊𝒈𝒉𝒕 𝒇𝒐𝒓 𝒀𝒐𝒖? (𝑷𝒂𝒓𝒕 𝐈𝐈 - 𝑪𝒐𝒎𝒑𝒍𝒆𝒙 𝑷𝒓𝒐𝒄𝒖𝒓𝒆𝒎𝒆𝒏𝒕) My previous post explored basic purchasing within the public sector. But for those seeking a more project-oriented career path, complex procurement may be the perfect fit. Complex procurement covers activities like formal bidding processes and in-depth contract negotiations. These high-stakes initiatives often involve Request For Proposals (RFPs), Request For Qualifications (RFQs), and Request For Offers (RFOs). With these methods, contractor selection is based on qualitative criteria, not just price. So what sets the top complex purchasers apart? Let's look at the key skills: 𝐄𝐭𝐡𝐢𝐜𝐚𝐥 𝐈𝐧𝐭𝐞𝐠𝐫𝐢𝐭𝐲: As with basic purchasing, a strong commitment to transparency and ethical decision-making is key. Managing multi-million dollar contracts requires maintaining the public's trust. 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭: Complex procurement projects need meticulous planning and coordination. Strong project management skills keep these initiatives on track. 𝐍𝐞𝐠𝐨𝐭𝐢𝐚𝐭𝐢𝐨𝐧: The ability to skillfully negotiate contract terms, pricing, and performance is crucial. Purchasers must balance agency needs with vendor interests. 𝐀𝐛𝐢𝐥𝐢𝐭𝐲 𝐭𝐨 𝐍𝐚𝐯𝐢𝐠𝐚𝐭𝐞 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭 𝐋𝐚𝐰: A good understanding of procurement laws, rules, and regulations is critical. All purchasers must comply with these requirements. Yes, you’ll need the help of your agency’s legal counsel when developing procurements and contracts. But you should read the 𝘛𝘦𝘹𝘢𝘴 𝘗𝘳𝘰𝘤𝘶𝘳𝘦𝘮𝘦𝘯𝘵 & 𝘊𝘰𝘯𝘵𝘳𝘢𝘤𝘵 𝘔𝘢𝘯𝘢𝘨𝘦𝘮𝘦𝘯𝘵 𝘎𝘶𝘪𝘥𝘦 and be familiar with basic procurement statutes. 𝐀𝐭𝐭𝐞𝐧𝐭𝐢𝐨𝐧 𝐭𝐨 𝐃𝐞𝐭𝐚𝐢𝐥: With so many moving parts, a meticulous eye for detail is vital. Purchasers must review documents thoroughly and maintain comprehensive records. If you have these core competencies and enjoy a good challenge, a career in public sector complex procurement may be right for you. It's a dynamic field that lets you flex your project management skills, hone your negotiation abilities and make a real difference to the State. #TexasStateGovernment #TexasProcurement #TXStateLeadership #PublicSectorPurchasing

In my past experience as a procurement manager, there's an underrated skill that stands out: It’s the ability to work body-to-body. I've realized it takes about a year for someone in middle management to become proficient. Not because of the trade itself, but because of the need to understand the people behind the processes. Building personal relationships is key. For example, I worked hard to foster connections with different departments like legal, IT, InfoSec, and accounts payable. It's not just about knowing the process, but knowing the individuals involved too. These relationships aren't something you can simply take note of—they’re each unique, individual, and deeply personal. Because I worked to build these connections, I was been able to navigate challenges using a deeper depth of knowledge. Sort of like playing a man-on-man defense versus a zone one. When I needed a favor or assistance, for example, I knew who to turn to to help me out quickly and without issue. A lot of these skills can only be picked up through experience, and I believe it to be profoundly underrated in the long term.

✔All you need to know about "Procurement Management". #engineering #procurement #management #research #contracts #purchase #po #inventorymanagement #coordination #vendormanagement #vendorevaluation #riskmanagement #negotiation #documentation #recordkeeping #paymentmanagement #selflearning Great Learning

This leadership position within the ICSL Group of companies involves overseeing Procurement operations and Supply Chain Planning & Management. Key responsibilities include: Developing Procurement Procedures: Creating and ensuring adherence to procurement processes. Vendor Selection: Choosing vendors based on criteria like price, quality, availability, and delivery dates. Request Analysis: Reviewing departmental requests for completeness and appropriate approvals. Bid and Proposal Management: Refining technical bids, writing and distributing bid invitations, analyzing quotes, and recommending contracts. Contract Negotiation: Negotiating contracts and demonstrating cost savings through effective strategies. Procedure Communication: Explaining procurement procedures to departments, vendors, and staff. Market Research: Identifying new sources of supplies to secure favorable terms. Vendor Database Maintenance: Conducting vendor registration to ensure compliance with company requirements. Agreement Preparation: Creating Service Level Agreements, Blanket Orders, and other agreements with vendors. Digital Records Management: Maintaining a database of contracts and purchase orders, and preparing reports for management. Tender Coordination: Coordinating with various departments to complete and submit tenders and supporting documents. Strategic Support: Assisting the Shared Services Manager with strategic commercial issues and claims. Procedure Development: Streamlining departmental operations through new procedures. Internal Workshops: Conducting awareness workshops to ensure understanding of procurement policies. User Group Interaction: Maintaining constant dialogue with user groups within the company. Supervision: Overseeing buyers and providing necessary support. Inventory Management: Implementing strategies to optimize stock levels and minimize costs. Issue Resolution: Addressing logistics or inventory-related issues promptly. Data Analysis: Analyzing logistics and inventory data for improvement opportunities. Corporate Secretary Duties: Managing ISGI operating committee meetings. Leadership in Social Media: Leading social media and marketing campaigns as needed. Other Duties: Performing any additional required tasks.