Top Mileage Tracker Apps
- Best Comprehensive Software: FreshBooks
- Best Ease of Use: QuickBooks Online
- Best In-House Integration: Zoho Expense
- Best for Tracking Employee Use: Rydoo
- Best for Small Businesses: Shoeboxed
- Best for Freelancers: Everlance
- Best for Medium-to-Large Enterprises: SAP Concur Drive
What Is a Mileage Tracker App?
A mileage tracker is an app that records how far employees travel for business purposes. It usually uses GPS technology to log the distance automatically so that you can track it for tax deductions and employee reimbursements.
There are two types of mileage trackers. There are all-in-one solutions that help with every aspect of business accounting and bookkeeping, including mileage tracking. There are also expense management platforms that specialize in mileage tracking. The latter is cheaper, but it only has the one functionality. If you have a larger business with advanced accounting needs, you may want the former.
How Much Do Mileage Tracker Apps Cost?
The cost of a mileage tracker app depends on the provider and plan chosen. Here is a summary of how much the apps in our review cost:
| Provider | Starting Cost | Free Trial |
| FreshBooks | $19 per month | ✅ |
| QuickBooks Online | $30 per month | ✅ |
| Zoho Expense | $0 per month | ✅ |
| Rydoo | $9 per user per month | ✅ |
| Shoeboxed | $23 per month | ✅ |
| Everlance | $0 per month | ✅ |
| SAP Concur Drive | Contact for pricing | ✅ |
From this table, you can see that many providers use a monthly subscription pricing structure. Free plans are rare but not uncommon. However, free trials are the norm. Most of the monthly plans have user limits. The ones that don’t, such as Rydoo, charge by the user.
How To Choose a Mileage Tracker App
During our research of the accounting category, we conducted a survey with 200 users of accounting products. Their responses stated that — in addition to pricing — functionality, user experience and company reputation were the most important factors to consider when choosing which one to purchase.
Features
As you consider mileage tracking apps, here are the most common capabilities to look for:
- Automatic trip logging: Look for an app that can record trips automatically using the GPS technology in your smartphone to eliminate the need for manual input.
- Trip classification: This feature allows you to categorize trips as business or personal for accurate expense tracking.
- Reimbursement calculation: This feature creates expense policies so that the app calculates the amount you have to reimburse your employees as their trips come in.
- Tax deduction calculation: As an employer, you can deduct some of the business travel your employees do from your taxes. This feature calculates those deductions based on state and federal regulations.
Customer Reviews
Customer reviews give you insight into the reputation of a provider. They tell you what current and past customers have to say about communicating with the company and using the product. The more reviews you read, the more of a picture you can get about what it would be like if you chose to use the mileage tracker app from that provider.
Ease of Use
Customer reviews are one way to gather information on how easy the app is to set up and use. However, you can also opt for a free plan or free trial to test user experience for yourself. At the end of the day, you want the app to help you with mileage tracking. If you’re struggling to figure out how to use it, then it might not be the app for you.
The Bottom Line
For businesses that have traveling employees, mileage tracking is a key part of managing expenses. If you fall into this category, a mileage tracker app can help. You can opt for an all-in-one accounting solution with a mileage tracking feature, such as FreshBooks or QuickBooks Online. Or, you can choose a dedicated mileage tracker, such as Zoho Expense, Rydoo, Shoeboxed, Everlance or Concur Drive.
Frequently Asked Questions About Mileage Tracker Apps
Some mileage tracking apps, such as Zoho Expense and Everlance, have free plans. Many of them also have a free trial if you want to test the platform before you commit to paying for it.
You should get a mileage tracking app as soon as your employees start driving on the job. That way, you can keep track of how much they drive for reimbursement and tax purposes.
Some accounting software includes mileage tracking but not all. If you want comprehensive accounting software that has a mileage tracking feature, pay attention to if this is included and in which plans.
Methodology
We at the MarketWatch Guides team spent over 100 hours researching and testing 15 accounting software providers. We looked at all-in-one tools, such as QuickBooks, as well as specific tools for mileage tracking and expense management.
We conducted a survey in 2024 of 200 professionals who were currently using accounting software or had used accounting software within the past year. We analyzed the results of this survey to determine the following rating criteria:
- Reputation and Reviews (15%)
- Features (63%)
- Pricing (10%)
- User Experience (7%)
- Customer Support (5%)
Visit the full accounting methodology page for more details on our rating system.
If you have feedback or questions about this article, please email the MarketWatch Guides team at editors@marketwatchguides.