Unit #6 Cash Journal

Solution 22: Setting up Cash Journal

Exercise Objectives After completing this exercise, you will be able to: . Create a G/L account for the cash journal . Set up your cash journal Business Example The accounting department requires special general ledger accounts for the new cash journal to handle various cash transactions. Task: Carry out the Customizing for setting up a cash journal in your company code. 1. Create a G/L Account, 1002##, for the cash journal in your company code. Create your G/L account with the reference account 100000. Ensure that the G/L account can only be posted to automatically and that the account currency is the same as the company code currency. a) Create a G/L account for your cash journal. IMG: Financial Accounting Bank Accounting Business TransactionsCash JournalCreate G/L Account for Cash Journal Or: Application: Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally Or transaction code: FS00 Field Name or Data Type G/L Account Company Code Values 1002## GR##

Select the .Create with Template. pushbutton. Field Name or Data Type G/L Accounts Company Code Choose .Enter.. Tab page: .Type/Description.: Field Name or Data Type Short Text G/L Account Long Text Tab page .Create/Bank/Interest. Values Petty Cash ## Petty cash for cash journal Values 100 000 GR##

Field Name or Data Type Post Automatically Only

Values Tick

Delete the alternative account number on the .Control Data. Tab page. Choose .Save.. 2. Create cash journal 20##, for your company code using the course currency. Use document types .AB. for G/L account postings, for payments to/from vendors .KZ., for payments to/from customers .DZ.. Name your cash journal .Cash ##. and check whether the number range 01 for your cash journal documents has been created. a) Create cash journal. IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Cash Journal Choose .New Entries. and enter the following information: Field Name or Data Type Values Company Code GR## Cash Journal Number 20## Account Number 1002## Currency Local currency Document Type: G/L Account Posting AB Document type for outgoing G/L account posting Leave blank Document Type: Payment to Vendor KZ Document Type: Payment from Vendor KZ Document Type: Payment from Customer DZ Document Type Payment to Customer DZ Split indicator Leave blank Name Group ## Cash Journal 20## Choose .Save.. Determine whether the number range interval 01 has already been predefined by the system. IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Define Number Range Intervals for Cash Journal Documents Field Name or Data Type Company Code Choose .Display Intervals.. If the number range interval 01 is not predefined: Choose .Change Intervals. Choose .Insert Interval. Field Name or Data Type Number Values 01 Values GR##

From To Choose .Insert.. Choose .Save..

0 000 000 001 0 000 999 999

Select .Enter. to confirm the information message about transporting number ranges. Lesson Summary You should now be able to: . Create a cash journal and assign it to a general ledger account . Explain business transaction categories . Create business transactions

Solution 23: Business Transaction with Cash Journal

Exercise Objectives After completing this exercise, you will be able to: . Post an incoming payment . Control the balances calculated and displayed automatically . Check the follow-on documents Business Example Our department pays for some vehicle costs, such gas, in cash. Cash expenses have to be saved locally and have to be posted to the general ledger every day. Task: Use the functions of the cash journal that you have created for the first time. 1. Create a business transaction for vehicle costs in your company code. To do this, use the expense business transaction, E, and the vehicle costs account, 475000 with the appropriate tax code for your country. Create a cash receipt transaction, with business transaction category C, to record cash transfers from your bank account to the cash journal. Use G/L account 113100 as the bank account for the offsetting postings of G/L account postings. a) Create business transactions to use in your cash journal. IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions Choose the "New Entries" button and enter the following information: Field Name or Data Type Business Transaction for Expenses Company Code Business Transaction Category Values GR## E

G/L Account Tax ID Transaction Name Business Transaction for Cash Company Code Business Transaction Category G/L Account Transaction Name Choose .Save..

475000 Your instructor will give you this information. Vehicle costs ## GR## C 113100 Bank to journal ##

2. Pay gas costs to the value of 120 units of local currency in cash and create a cash document. Remember: Before you pay the vehicle costs you also need some money in your new cash journal. Transfer 1,000 units (local currency) from the bank to the cash journal. Save your cash journal entries locally in your cash journal subledger. Check the balance display for displayed period. Post the saved Cash Journal entries to the G/L account and check the accounting follow-on documents. a) Record business transactions in the cash journal. Application: Accounting Financial Accounting Banks Incomings Cash Journal Field Name or Data Type Company Code Cash Journal Choose .Enter.. Record the cash transfer to the cash journal: Choose the .Cash Receipts. tab and enter the following information: Field Name or Data Type Business Transaction Amount Text Values Bank to journal ## 1,000 units local currency Transfer cash to cash journal Values GR## 20##

Choose the .Save. pushbutton. Record the expense to the cash journal (only for company codes WITHOUT tax jurisdiction codes): Choose the .Cash Payments. tab and enter the following information: Field Name or Data Type Business Transaction Amount Text Choose the .Save. pushbutton. Values Vehicle costs ## 120 units local currency Cash for gas

To save the entries in the subledger and transfer them to the general ledger at the same time, choose the .Post. button. To display the accounting documents, select the business transaction and choose Goto FI Follow-On Documents.

Solution 24: Document Split

Exercise Objectives After completing this exercise, you will be able to: . Use the document split function in the cash journal Business Example Our department wants to model the purchase of advertising articles from a major software company as a business transaction in the cash journal. A colleague is to purchase the advertising articles from the software maker's sales stand while he attends a training course at the company in a small town in California. We need to create a new transaction in our cash journal to reflect the purchase of office supplies with the software maker's logo and flower arrangements with the three initials of the group. Task: Cash Journal Document with Document Split 1. In your company code, create a business transaction for the (cash) purchase of advertising articles. Create this business transaction as part of the business transaction category for expenses (E). To do this, use the office supply account (476000) with the appropriate tax code for your country. Note that the scenario described above requires that you enter a further expense account and a further tax code. a) Create the new business transaction in Customizing. IMG: Financial Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions Edit New Entries Field Name or Data Type Company Code Transaction Type G/L Account Tax Code Cash Journal Business Transaction Account Modifiable Tax Modifiable Choose .Save.. 2. Enter a business transaction for purchasing advertising articles with a value of 100 currency units. The transaction involves the purchase of office supplies and a flower arrangement (see scenario). Use the business transaction you just created. Assign the transaction to accounts 476000 (office supplies) and 477100 (advertising articles). Make sure you use different tax codes. First save the business transaction

Values GR## E (Expense) 476000 1l (input tax - course 10%) Advertising articles Select Select

in the cash journal. Then post the business transaction in the general ledger and take a look at the accounting document. a) Enter the business transaction. Application: Accounting Financial Accounting Banks Outgoings Cash Journal Field Name or Data Type Company Code Cash Journal Choose ENTER. Choose the Cash Payments tab page. Field Name or Data Type Business Transaction Amount Choose the Split pushbutton. Item 1: Field Name or Data Type Business Transaction Amount Tax Code General Ledger Item 2: Field Name or Data Type Business Transaction Amount Tax Code General Ledger Choose the COPY pushbutton Choose the SAVE pushbutton Choose the POST pushbutton Select the item you just posted, click the FOLLOW-ON DOCUMENTS pushbutton, and choose the accounting document. Values Cash purchase of advertising articles 100 Values GR## 20##

Values Advertising articles 80 1l (input tax - course 10%) 476000

Values Advertising articles 20 V2 477100

Solution 25: Posting to One-time Accounts

Exercise Objectives After completing this exercise, you will be able to: . Post cash journal documents to one-time accounts Business Example

Our customers enjoy the candy we provide in our reception area. To make sure that we never run out, we constantly buy more stock at various weekly markets. Our department wants to record a transaction in the cash journal for cash purchases of candy from small suppliers as one-off business partners. Task: Create a one-time account and post a business transaction 1. Create an account for one-time vendors in your company code. Use vendor 1960 from company code 1000 as a template. a) Create your one-time vendor. Application: AccountingFinancial AccountingAccounts Payable Master Records Create Field Name or Data Type Vendor Company Code Reference Field Name or Data Type Vendor Company Code Values 1960 GR##

Values 1960 1000

Accept the data from the template vendor and choose SAVE. 2. Enter a business transaction for a cash purchase of candy with a value of 50 currency units. The transaction involves quality class A toffees from a traveling salesperson Mr. S. Ugar with an address in Sweet Street 11, Candytown (zip code 12345). Use an existing business transaction. First save the business transaction in the cash journal. Then post the business transaction and take a look at the accounting document. a) Enter the cash payment for candy. Application: Accounting Financial Accounting Banks Outgoings Cash Journal Field Name or Data Type Company Code Cash Journal Choose ENTER. Choose the Cash Payments tab page. Field Name or Data Type Business Transaction Amount Text Vendor Choose ENTER. Enter the address of Mr. S. Ugar. Field Name or Data Type Values GR## 20##

Values payment to vendor 50 Candy 1960

Values

Title Name Street ZIP code City

Mr. S. Ugar Sweet Street 11 12345 Candytown

Choose ENTER. Choose the SAVE pushbutton Choose the POST pushbutton Choose the FOLLOW-ON DOCUMENTS pushbutton and select the posting document. Lesson Summary You should now be able to: . Save and post business transactions in the cash journal Unit Summary You should now be able to: . Create a cash journal and assign it to a general ledger account . Explain business transaction categories . Create business transactions . Save and post business transactions in the cash journal