This document outlines the procedures for incident reporting, investigation, follow-up, and distribution of lessons learned at construction sites. It describes notifying management and filing initial and detailed reports within timelines of incidents. An investigation identifies causes and recommendations, while a follow-up ensures corrective actions. Monthly injury reports and analyses identify problem areas to prevent recurrences. Lessons learned from investigations are shared across sites.
This document outlines the procedures for incident reporting, investigation, follow-up, and distribution of lessons learned at construction sites. It describes notifying management and filing initial and detailed reports within timelines of incidents. An investigation identifies causes and recommendations, while a follow-up ensures corrective actions. Monthly injury reports and analyses identify problem areas to prevent recurrences. Lessons learned from investigations are shared across sites.
This document outlines the procedures for incident reporting, investigation, follow-up, and distribution of lessons learned at construction sites. It describes notifying management and filing initial and detailed reports within timelines of incidents. An investigation identifies causes and recommendations, while a follow-up ensures corrective actions. Monthly injury reports and analyses identify problem areas to prevent recurrences. Lessons learned from investigations are shared across sites.
- Procedure describing the process of incident reporting, investigation,
follow up and distribution of lessons learnt.
Incident / Accident Reporting and Investigation
Objective
The objective of incident reporting, investigation & analysis is to identify the cause(s) of an incident to allow for preparation of recommendations, to avoid recurrence of such incident(s) in future.
Incident Reporting
As an incident occurs, Supervisor/Area Engineer will immediately inform the Area Supervisor, who will communicate the incident to SM and the Incharge Site HSE. Site Manager will in turn inform the management of PROJECT. For a restricted work injury/lost time injury/fatal case or any serious incident involving damage or loss to property or a near-miss, Incharge Site HSE shall fax or email to Manager QHSE at head office, Initial Incident Report on Format, within two hours of the incident; a copy of the report will also be provided to CUSTOMER. If an injury results from incident or causes damage to the company/CUSTOMER assets, Incharge Site HSE would classify the injury and estimate the cost of damage. If the injury is more than a first aid case, or cost of damage is more than $ 1000/=. A detailed report, (Incident Report) shall be initiated by the Incharge Site HSE, within 48 hours of the incident, and sent to Head Office, for completion by all the concerned functions i.e. Supervisor, Area Engineer, Area Supervisor, Construction Manager and Site Manager. Incharge Site HSE shall also draft a HSE flyer highlighting the immediate cause of the incident, and following review by Site Manager, display it on the site copied to Manager QHSE, within 48 hours of the happening. Manager QHSE shall brief the Management about the lost time injury/fatal cases and serious incidents / near misses. Incharge Site HSE will issue a Weekly HSE Report (HSE/FRM-12) to Head Office, with one copy to CUSTOMER. In the internal Weekly Site HSE Committee Meetings, Incharge Site HSE shall brief the attendees about the incident(s). The Incharge Site HSE, covering each and every incident, including all the first aid cases shall also fill monthly injury record format One copy of the monthly injury record shall be sent to Manager QHSE while one copy of each report will be kept in the office of the Incharge Site HSE.
Incident Investigation
As an incident occurs, the Area Supervisor and Incharge Site HSE shall go to the location and investigate the cause of the incident. Incharge Site HSE will involve the Construction Manager and together take immediate corrective action(s), if required. As soon as possible the Incharge Site HSE and Construction Manager with input from the area engineer will compile an incident report. The incident report should include where appropriate, statements from the people involved, eye witnesses and technical experts. Based on the incident report the Incharge Site HSE would indicate responsibility for the incident and make recommendations on the corrective actions on the Incident Report. Construction Manager and Site Manager will review the incident report and comments on the recommendations of the Incharge Site HSE. They will then assign corrective actions and send the Incident Report to Manager QHSE at head office for putting up the same before the management. The Incharge Site HSE shall carry out a follow up of the recommendations/corrective actions from time to time where he identifies ongoing non-compliance he shall inform the SM and Manager QHSE. Area supervisor, engineers, supervisors and lead technician(s) will be held accountable for the HSE management in their specific area and for the elimination of causes of accident(s).
Incident Analysis
In order to identify problems in any specific area, the Incharge Site HSE, shall perform a monthly incident analysis (based on the data available on the monthly injury record form) After analysis and identification any problem areas Incharge Site HSE shall inform Site Manager, through a memo attached with the analysis report, highlighting potential problems a copy of the same shall be sent to Manager QHSE at head office. Sites monthly injury statistics data would be compiled and issued for comparison by HSE at head office, through project injuries statistics form. Manager QHSE based on the information on monthly injury record form and other incident reports shall perform review of site incidents analysis. After analysis and identification of a problem, Manager QHSE shall give his recommendations to the management. Manager QHSE shall also perform a yearly comprehensive analysis.