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Chapter 1,2,3 (Shanne)
Chapter 1,2,3 (Shanne)
INTRODUCTION
Herbal Products in Buenavista, Agusan del Norte to carry out the core intentions
of the business enterprise. After finding a suitable temporary site for the
laboratory, it was then renovated in accordance with Bureau of Food and Drugs
(BFAD) requirements.
With the release of the BFAD License to Operate (LTO) in November 30,
2004, business operations began with just a few workers helping out in the
The business steadily followed an upward trend in its growth. More people
In 2006, Shanne Herbal Oil and Shanne Herbal Soap were introduced to
the market. The new products were readily accepted. There was a rise in the
gross income on the same year that was mainly attributed to the opening of
business operations in the Visayas area and the expansion of coverage in the
Mindanao operations.
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Another factor is the favourable consumer feedback and patronage, and
The business is expected to grow much further in the coming years, and
the volume of the manufacturing process will be beyond the capacity of the
that to renovate and refurbish the laboratory in strict compliance with GMP would
laboratory building that will faithfully conform to GMP guidelines and BFAD
requirements.
to expand its product lines and will soon venture into cosmetics and
pharmaceuticals.
Visayas and Mindanao. In Cagayan de Oro City, a Shanne Herbal office can be
located in A&G Arcade, Lapasan Highway. They deliver products within Misamis
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Mission of the Company
The company aims to provide affordable products that are beneficial to the
health of the people in the country and abroad. It perseveres to provide customer
Organizational Chart
Branch Manager
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1.2 STATEMENT OF THE PROBLEM
This part tackles the problem that leads to the development of the Sales
financial data.
The study aims to provide Shanne Herbal Products with an easier and
sales.
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The Clerk of Shanne Herbal Products. The over-all system is very
have to manually write them on paper. The system would ensure accuracy and
their bills. Customers would be served better and faster by the clerk.
present labor auditing are not anymore within the scope of the study. The
limitations of the study include not involving the probability that customers would
carry out credit card transactions. Also, credit is not viable to customers who
1.6 METHODOLOGY
The primary source of data came from an interview with Mrs. Rose
Cabunoc, the book keeper and Ms. Jenny Cagatin, the sales clerk of Shanne
Herbal Products, regarding the company’s background and its business activities
related to sales. The researchers also reviewed some of their source documents
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which the management refers to in coming up with reports. Secondary sources
and information were gathered further from academic books and the World Wide
Web.
The researchers used the Unified Modeling Language or UML like the
Class Diagram, Activity Diagram, Sequence Diagram and Use Case Diagram.
1.6.3 TOOLS
The study aims to develop a Sales System using Microsoft Visual Basic
6.0 for the front-end and Microsoft Access for the back-end.
Requirements
definition
System and
software design
Implementation and
unit testing
Integration and
system testing
Operational
Maintenance
Figure 1. Waterfall Model
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CHAPTER II
The following are reviews, which show significant learning to the study.
They are grouped into the following headings: Point-of-Sale System Overview,
routinely records sales orders and also provides data to other systems that fill
those orders, maintain inventory levels, and bill the customer (Schultheis et. al,
1998).
POS Systems capture data about orders at the point of sale and are frequently
found in fast food chain stores, department stores, and grocery chain stores.
POS Systems provide immediate updates to sales and inventory systems and
allow firms to monitor sales trends minute by minute. They also allow firms to
capture customer data and preferences and add the information to their data
The POS System allows simple ordering through its features such as
calculation of tax and tender, tracking of complete audit trails, and quick tender
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keys. Furthermore, it can offer automatic calculation of profit margin percentage,
instant reports, built-in real-time data, and the ability to manage the register from
a back office computer. The reports that can be generated are the following:
Sales and Profits, Top Sellers and Worst Sellers, Shopping List, Sales by
Category, End of Day Report, Daily Financial Summary, and Hourly Sales
Report.
Sales/Collection Process
and services to customers and collect payment. The finished goods and services
exchange for their payment, usually in the form of cash (Haag et. al, 2005). The
cycle or the order to cash mega-process; therefore, one must look past the labels
identify the sales/collection process for a given enterprise. Information from the
database is a file of data structured in such a way that it may serve a number of
them. The DBMS is a complex software system which constructs, expands and
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maintains the database. It also provides the link, or interface, between the user
and results in data that serves as input to the TPS. The Product ID for each item
is determined, and its price retrieved from the item database. The Point-of-Sale
TPS uses the price data to determine the customer’s bill. The store’s inventory
and purchase databases record the number of units of an item purchased the
date, the time, and the price. The inventory database generates a management
report notifying the store manager to reorder items that have fallen below the
reorder quantity. The detailed purchases database can be used by the store or
The important of recording sales in the most accurate way could not be
stressed more than enough. To Haag et. al (2005), sales are the life-blood of
most companies. Without cash flows from sales, companies cannot remain in
business very long. In a rapidly changing, ever more competitive Information Age
economy, every organization that wants to grow must sooner or later develop an
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CHAPTER III
1. The clerk lists in an official receipt the customer’s orders, indicating the
2. The customer pays the total amount indicated in the official receipt.
3. The clerk gives a copy of the official receipt to the customer, while another
4. All official receipts collected by the clerk from the day are handed over to
the book keeper for recording and preparing the daily sales report.
ordered products.
6. A delivery receipt is prepared by the clerk, and sent to the ordering outlet
7. The receiving clerk of the outlet acknowledges the delivery receipt and a
8. When payment is made by the outlet, the record is updated by the clerk
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3.2 NARRATIVE DESCRIPTION OF THE PROPOSED SYTSTEM
transactions where the clerk will only enter into the system the order placed by
the customer. Below are the steps involved with the proposed system:
2. The clerk enters the customer information, the purchase and the
6. The clerk saves the total accounts receivable of that outlet for
future reference.
outlet is updated.
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3.3 ANALYSIS OF REQUIREMENTS
Shanne Herbal Products Sales System offers financial reports and the
INPUTS
Customer Information
Order Information
Payment Information
Outlet Information
PROCESSES
customer’s order and payment. On the other hand, when an outlet makes sales
orders, the system records and saves the outlet information, the sales order
OUTPUTS
Invoices
Delivery Receipt
Financial Report
Sales Report
Summary of Delivery
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3.4 SYSTEM DESIGN
Direct Outlets
Customers
Shanne
Herbal
Products
Sales
System
Management Accounting
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3.4.2 USE-CASE DIAGRAM
Logs to
System
Add Customer
Information
Add Customer
Orders
Check
Discount
Options
Save
Customer
Payment
Print Invoice
Sales Clerk
Add Outlet
Information
Add Outlet
Orders
Save Account
Printer
Receivable
<<Participate>>
Print Delivery
Receipt
Check Outlet
Record
Save Outlet
Payment
Cancel Accounts
Receivable
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Generate
Reports
Manager Update
Records
The actors in the system are the sales clerk and the manager. The
Sales Clerk – The sales clerk is an employee whose job is to administer sales
to conduct sales, he is given the authority to enter sales data into the system. He
has the right to update records, to save pertinent data, and delete accounts.
Manager – The manager monitors the financial status and the business activities
of the company. Thus, he has the right to access the database and extract
information from it through reports. He has also the authority to update, change,
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