www.payrollsoftware.co.

in

Your Strategic partner for strategic solution

Welcome To,

Online Payroll & HRMS

*Available in Multi Language

Mail us : [email protected]

Call Us : + 91 88660 68968

About Orange Payroll & HRMS

Welcome to Orange Payroll & HRMS Software, a simple and
effective solution with highly evolved methodology which addresses
an organization's needs more relevant.

By Orange Payroll & HRMS we strive to deliver significant

advantages and value to our client and partners through innovative

service and flexible solution
We provide the complete suite of solution to design/develop Hr
policies and improve effectiveness by organizational restructuring
We help our client to:
Developing Manpower Planning
Job Description
Performance Management
Competency Requirement
Identifying Skill gap
Appropriate Reward System

Introduction

Orange Payroll & HRMS Software the simple and effective

online system that provides employer everything for accurately and

confidently track every aspect of employees Or contract workers.
Online payroll & HRMS Software will reduce the work load of HR,
employees of company and other staff.

In addition to that it also facilitate faster access of HR related

information of various branches.

It manages the entire information of the Employees from the

time they are recruited till the time they leave the company.
Detail Dashboard and graphical reports show all scenario of the
system to HR and Management.

Our Payroll ,Your process,

Everyone wins

Introduction
Reporting and analysis tools to know get HR information to take
business decisions.

Online Payroll & HRMS Provide the features mentioned

below.

Easy to Install, Implement & Use.

Facility to create multiple company and multiple branches by

using one Database for all

There will be three login penal
Main Administrator
Branch Administrator
Employee self service

Security of data & Rights management : Permission to

create bulk users

at a time and give rights to users for manage

modules. Exp. HR Manager, Supervisor ,account manager.

Objective of Software
Main objective to handle Online browser based application
that automates processes Employee life-cycle
Multi branches can use it from anywhere and main admin can manage
data.
Human Resource Management System that helps organizations to manage
employee
Employee Self Service : Employee online attendance and late mark detail
and effected in salary as per company rule
Recruitment/ Applicant Tracking System by Web based System
Goal Setting and Tracking System , 360 Degree Feedback, Compensations
Planning

Training and Development ,Leave on line and the summary should be

considered for salary calculation

Employees Loan, claim , reimbursement details and all other calculation
done online and updated in Salary Calculation Package by Payroll software.

Key Module
Recruitment/ Application Tracking
Employee Information Management
Employee Self Service (ESS)
Training Management
Goal Setting and Tracking System
Appraisal /Transfer / Promotion track
Leave Management
Loan Management
Claim Management
Employee In/out Summary
Salary Details
Reports

Online Payroll & HRMS Process Cycle

Key Features

All HR processes from candidate entry till employee exit are fully

automated

Do HR & Payroll activities and employee self service functions from

wherever, whenever in a few clicks

Flexible Form Design
Multi branch & multi user Login supported
Security and Rights Management.
Configurable Automated Workflow
Simple to learn & Operate by non-Computer background Users
Attendance Records ,Salary Structure Management
Relationships and Organization Chart

SMS & Email alerts of late mark, interview, joining, leave cancellation as

customize by Company

Key Features

Various alerts & graphical analysis of various data are also provided Dash

board when user or admin logs into system.

Attendance device (RF / Biometric) can be integrated for getting attendance
records of employee
Employee Performance Tracking
Goal Setting and Tracking System with 360 Degree Feedback
Manpower Planning & Training and Development
System also provides generation of various reports and allows export &
Import via excel / third party software.
MIS-effective decision making Reports
Audit trail management for data security , record history and lost data with
Reports

made to meet each clients

unique needs

Login Screen

Dashboard

Employee Dashboard

HRMS Dashboard

Daily Attendance Analysis

Report

Organization Structure By Chart

Feature

*New

Recruitment
Module

web-based automated system for recruitment process. It helps your

recruiters and recruitment Managers to easily manage the candidate
resumes, posts jobs to various sources, shortlist eligible candidates,
manage candidate Interviews and send offer letters
Data handle by software for Recruitment Process :
Staffing Request form for new vacancy (request send by manager only)
Approval of Vacancies from HR and post it throw Email for job opening
Embedded resume form website for particular job opening
Import data of shortlisted candidate from other job websites.
Send resume for approval by recruiter

Approve candidates for interview and hiring manager for each stages of

interview.
Monitor all stages of the recruitment process.
Send Email Remainder foe schedules

Recruitment
Module

Get quick and easy access to internal and external candidate details.
Multiply the number & quality of rsums through collaborative job-site
publishing.
Measure the candidate ad equation to the job.

Analyze the effectiveness of the recruitment process according to the

budget defined.
Import data of shortlisted candidate from other job we sides.
Appointment Letter Printing / Email
Automatically generates acknowledgment letters, interview invitations etc.

Selected candidate get appointment letter and HR/admin get reminder and

branch admin if authority of branch manager, HR

Tracks all CVs including "Reject" cases.
Provides a dashboard to track efficiency of the recruitment process.

Employee
Information

Employee Profile

Competency Metric

Contact

Training Detail

Emergency Contacts

Goal Setting Detail

Dependants

Language

Immigration

Attachment

Jobs & Assets

Allowance

Reporting

Salary

Experience

Insurance

Education

Staff accommodation
module

Conquer your mountain of

paperwork

Employee
Information

Employee
Information
HR spend
significant time in managing employee Data by
typically paper based. This is an extremely expensive, time
consuming. Automation is done here by employee self login
and results in savings in time, effort and a qualitative
improvement , speedy decision making, enhanced employee
satisfaction

It keeps tracks of all necessary details of employee such as

Employee Code, Grade, Designation, Joining Date, Contact Details,
Immigration Information, Job task, Skills, Basic Salary.
In addition to that it also maintains record of Week off, Probation
period, Shift & Late mark of every employee.

Tracking past employee information : It also

takes into consideration of Notice period, Asset issue,

Pending Loans & Leaves and prepares Full & Final
settlement, Feed Back for company, Salary History &

Employee Self Service Module

Employee self(ESS)
service is a powerful tool

providing employees of the

company with the ability to view relevant information such as personal

information. updating personal information with web- enabled
PC without having to hassle the HR staff.
The functionality of this module spans through the entire system,
making information available anywhere, anytime. Of course all
information is subject to company defined security policy, where
everyone can only view the information he/she is authorized to.
Employee can view his/her load, leave , claim , salary , appraisal.
Employee can post all application of leave, load, claim, advance,
appraisal feedback also employee can approve all detail of other
employee detail if he is superior employee.
Employee can get his pay sleep with all detail in his login
Employee can get company news , remainders , attendance and late
mark summary.

Training
Management
Identification
of training needs and developing skills & competencies of
employees is an important part of Talent Management.
All competencies can link to development planning and training
training needs identification of key positions in the organization and their
mapping
to required skills, job descriptions, qualifications and experience profiles
,workflow
Training Request from Employee/ Department and Approval
Creating a Training Schedule for all employees.
Trainer Database Management and comprehensive analytics &
budget spends & other parameters.
Informing Trainer and Trainee on mail

360 feedback

Training Performance Tracking (Trainer and Trainee,

manager)
Training History maintenance and analytics & dashboards to monitor training

Employee

Appraisal

is

all

about

Employee Appraisal & Transfer

Module

creating

happy

and

productive work force.

Which are points consider for complete and accurate appraisal cycle
for employee?
The promotions in the organization are usually governed by the following
factors:
How well an employee performed in his / her present job.
How much potential an employee has for future responsibilities.
How much additional knowledge he / she have acquired for further
advancement.
Work habits, attitude towards self and others, ability to work along
and with the team, leadership qualities, personal contribution to the
success of the company determines his / her competence.
Feedback given by all those who work with the employee such as

faster, easier & more accurate than

manual systems
his / her superiors, subordinates, peers and the customers.

Employee Appraisal & Transfer

Module
Appraisal process is done by Online
web-based

platform to make it

accurately, effectively and quickly. Online HRMS & Payroll

is all

about to maintain complete and accurate appraisal cycle and to make

it easy process for employees ,managers ,reviewers, HR Managers,
CEO.
It also increases employee satisfaction level by ensuring objectivity
and transparency in your appraisal process.
Data handle by software for complete and accurate Cycle are :
All employee relevant data (such as job descriptions, past appraisals, self
appraisals, third-party assessments, Rolls & Responsibility etc.) are accessible
through a single, secure, convenient portal.
Details of Employee Completing Probation period, Maximum grade limit
Goals / Competency / Warning letters details
User defined Competencies for different levels of appraisal
User defined appraisal reasons and ratings

Employee Appraisal & Transfer

Module
360 feedback Tracking leads to dramatically

more useful and actionable

feedback for the appraise, with resultant hugely enhanced behavior and
Performance improvement.
PEERS: feedback about teamwork (and related).
CUSTOMERS: feedback about customer service (and related).

MANAGER/S: feedback about the employee's job competency and

behaviors

Managed employee data for Post Salary, grade, Effective Date ,new

designation,% increase in salary, Reason for Promotion - Demotion

Promotion / Transfer

Details / Next revision date & email reminders and

notification
Appraiser can post comments and set objectives for those appraised. Follow
up on these objectives can be done through the system.
Graphical presentation and dashboard remainders
Reporting and ,analytics tools help management to identify top performers

Online Payroll & HRMS

For growing businesses

360 Feed Back Of Employee

Payroll Management
Orange Payroll &HRMS Software to calculate employee salaries. Our
payroll software supports complex taxation requirements for various
countries especially India, Middle East, Africa and some regions in Asia.
Integrated with HRMS and Employee Self Services consideration all
payment variables like leaves, Loan, Claim, advances ,overtime, Late mark ,
Salary, bonus, Multi currency support for salary, Final settlement, Statuary
reports

Leave Management

Company wise Leave Policy user define leave Grade-wise Paid /

Unpaid.

Leave Application: Employee can apply for leave online &

HR/Authorized user will get alert notification for same.

Employee Leave Approval : it can be approved by the Supervisor or

admin or hr manager on the basis of

leave balance of employee and

availability of alternate employee

Employee Leave Carry Forward: leave carry forward process done

automatically as defined period in leave master.

Leave Cancellation: if leave is approved incase if employee remain

present on that day then admin can cancel the leave.

Leave Encashment: employee can put request of leave Encashment

after define period of that leave and admin get alert for that and also save
all records.

Leave Module Detail

Advance/Loan Management
Loan Master: Here admin or any authorized person can define the type
of loan/Advance and define the maximum limit that is to be approved for
that particular Grade of Employee.

Loan Application: Employee can apply for loan through loan

application and the authorized user or admin will get alert for new
application.

Loan Approval: Admin has rights to approve the loan requested by

any employee.

Loan Payment: Admin will maintain the record and make the entry of

loan installment or loan payment by the employee and can be directly

deducted from salary in installment.

Claim Management
Claim Master: Here admin or any authorized person can define the type
of claim and the maximum limit that is to be approved for that particular
claim

like

travel

expense,

Medical

expense,

Mobile

bills

or

Accommodation.
Claim Application: Employee can make a request for claim and can also
attach the required document for claim application and the authorized user
or admin will get alert for new application. Admin can also make the entry for
the claim application on the behalf of any employee.
Claim Approval: Admin has rights to approve the claim requested by any
employee by verifying the document attached by employee at the time of
request.
Claim Payment: Admin will manage the record of claim payment.

Salary
Details

OT Approve Daily: It will calculate and display the working hours and OT

(Over Time) hours of selected employee on the daily basis. Admin can modify
the OT hours that is to be approved and save the details which will calculated
in the salary.

OT Approve Monthly: It will calculate and display the working hours and

OT (Over Time) hours of selected employee as per selected dates. Admin can
modify the OT hours and can approve the details which will effect on salary.

Bonus Details: Admin can give bonus amount to any employee as per

company norms. Admin can set the criteria on the basis of Basic Salary,
Gross, Consolidated and Fix. Bonus can also be effective in salary by
selecting month and year. Bonus can be given in Fix amount or on basis of
percentage.

Advance Detail: Admin can manage the advance details of any employee

based on Monthly Attendance present / absent salary is process.

Salary Management
Details

Monthly Salary: System will automatically calculate salary of employee on

basis of In/Out entries, approved OTs, Loan, Leave Details, Arrears, Deduction,
IT Tax and Advance of that employee for selected month and year. After saving
the record, it will display the net amount of salary that is to be paid to
employee.

Manual Salary: System will calculate the salary of selected employee on

selected month and year on the basis of details entered by admin. Auto
emailing facility to each employee.

Salary Settlements: Admin will make the salary settlements if required

after the appraisal of the employee.

Full and Final Settlements: System will automatically calculate pending

dues, leaves, loan, assets and any outstanding salary in the case of employee
leaving the company or organization.

Reports

System will generate the various

reports that can be viewed and export

in different formats like

PDF, Word,

Excel, XML, and Editable RTF.

Reports can also be generated by

selecting branch, grade, department,

designation, status

In addition to that it also provides

the facility of grouping the records.

Following are the some of the important Reports of the system:

Employee Reports
Employee List
Employee CTC Detail
Employee Shift change Report
Left Employee History

Increment Reports- to view increment due list, increment

details and Increment amount reports.

Promotion -to view Promotion details of Employees. Facility to

select date Periods.

Re-designation Reports of re-designation of employees.

Transfer Reports on Employee transfers.

Attendance Report
Employee In/Out summary
Late Mark summary Details
Attendance Register

Leave Reports
Leave Approval Report
Leave Balance Report
Yearly Leave Summary Report
Loan / Advance and Salary Report
Loan Reports
Salary Slip
Salary Register with Allowance/Deduction
Yearly Salary summary
Employee Overtime Report
Employee Advance Report
Settlement Report
Statutory Report which contains PF, ESIC, PT, IT reports
and Gratuity and Bonus Report
MIS Reports

Recruitment Detail Reports

Recruitment- applicant wise
Extensive Recruitment Related summary
Training Reports

Training Calendar Report on Training calendar - list of trainings

scheduled date wise.

Training Record Report on Training Details - date, number of

employees attended, cost Involved, employee details etc.

Training Feedback Report on Employee feedback of trainings

attended.

Supervisor Feedback

Employee skill
Letters

These are various letters that a company issues to its Employees

Offer letters, Appointment letters, Increment Letter, Disciplinary

Letters, warning letters , Exit letters etc

Graphical Reports

Graphical Reports

Graphical Reports

View Reports

View Reports

View Reports

View Reports

Contact Detail

Sales Enquiry

Orange Technolab (P) LTD

7th floor 705 Kataria Arcade,

Mr. Ankur

Beside Adani School, Makarba,

+91-9426068968

Sarkhej Gandhinagar Highway

orangewebtec
h
orangewebtech

Ahmedabad - 380051,
Gujarat, INDIA.
USA : + 1. 973 .
Call Us :
+ 91
388. 6545
79 6506 8968
+ 91 79 2970
6800Us : [email protected]
Mail
Mobile :
+ 91
Website:
www.payrollsoftware.co.in
88 6606 8968
www.orangetechnolab.com

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