This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.
This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.
This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.
Check points to be satisfied before gate entry Stamp is affixed:
1) A delivery challan / Tax Invoice must accompany the material. 2) The delivery challan / Tax Invoice should be addressed in the name of the comp any. 3) Pu rchase Order Number is mentioned on the challan / Tax Invoi ce. After the Gate entry stamp is affi xed: 1) The Stamped Challan / Tax Invoice / Excise Invoice to be handed over to Stores Keeper. 2) The store keeper shall ensure the following :
Conduct a physical check of the material received and tally the
items received with the documents accompanying the same for corre ctness. In case material is received against an Excise Invoice, ensure Duplicate copy for Transporter is available before generating a Goods Received Note. The Material Receipt (MR) is then to be punched in the Baan if the receipt is against a valid Pu rch ase Orde r. After the MR is done in the system, the material is handed over to Quality Inspection team for physical verifi cation and quality inspection along with a GRN copy signed by the Store Keepe r. On completion of physical verifi cation and acceptan ce of the material the quality team shall put his remarks on the GRN so re ceived from the Store Keeper and do the necessary entry in Baan to confi rm or reject the material received either partially or completely. After making the entry in Baan the Quality team shall regenerate the GRN which shall be the fi nal GRN copy after re ceipt and Inspection is completed. This fi nal GRN be printed in two copies and the same shall be countersigned by Store Keeper and the Quality In-charge. One copy to be retained by store-keeper and the other copy to be attached with the Tax Invoice and sent to Accounts Team for booking the Tax invoice. In cases where GRN is not generated due to defi ciency in documentation, the instances to be captured separately and reported to purchase team for corre ctive action.
3) Time lines for completion of activity is as follows :
Sr. No. 1.
Activity Creation of Initial GRN by store keeper
Time Limit Day of Receipt or next day.
2.
Physical Verifi cation
3.
Updating GRN in Baan post
Quality Inspection
Within two working
days f rom the date of receipt. Daily activity (Everyday two hours to be allocated for updating the details in Baan)