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  • SOP For Material Inward - Inspection - Accounting

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    Suleman Khan
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    This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.

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    SOP for Material Inward_Inspection_Accounting

    Original Title

    SOP for Material Inward_Inspection_Accounting

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    This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    2K views2 pages

    SOP For Material Inward - Inspection - Accounting

    Uploaded by

    Suleman Khan
    This document outlines the standard operating procedure for receiving materials at the Ambernath factory. It details the process which includes checking delivery documents match the purchase order before allowing entry, creating an initial goods received note, conducting quality inspection within two days, updating the note based on inspection results in the system daily, and sending the final note to accounts for invoicing. Timelines of one day for initial receipt and two days for inspection are also provided.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 2

    SOP for Receipt of Material at Ambernath Factory

    Check points to be satisfied before gate entry Stamp is affixed:


    1) A delivery challan / Tax Invoice must accompany the material.
    2) The delivery challan / Tax Invoice should be addressed in the name
    of the comp any.
    3) Pu rchase Order Number is mentioned on the challan / Tax Invoi ce.
    After the Gate entry stamp is affi xed:
    1) The Stamped Challan / Tax Invoice / Excise Invoice to be handed
    over to Stores Keeper.
    2) The store keeper shall ensure the following :

    Conduct a physical check of the material received and tally the


    items received with the documents accompanying the same for
    corre ctness.
    In case material is received against an Excise Invoice, ensure
    Duplicate copy for Transporter is available before generating a
    Goods Received Note.
    The Material Receipt (MR) is then to be punched in the Baan if
    the receipt is against a valid Pu rch ase Orde r.
    After the MR is done in the system, the material is handed over
    to Quality Inspection team for physical verifi cation and quality
    inspection along with a GRN copy signed by the Store Keepe r.
    On completion of physical verifi cation and acceptan ce of the
    material the quality team shall put his remarks on the GRN so
    re ceived from the Store Keeper and do the necessary entry in
    Baan to confi rm or reject the material received either partially
    or completely.
    After making the entry in Baan the Quality team shall
    regenerate the GRN which shall be the fi nal GRN copy after
    re ceipt and Inspection is completed.
    This fi nal GRN be printed in two copies and the same shall be
    countersigned by Store Keeper and the Quality In-charge.
    One copy to be retained by store-keeper and the other copy to
    be attached with the Tax Invoice and sent to Accounts Team for
    booking the Tax invoice.
    In cases where GRN is not generated due to defi ciency in
    documentation, the instances to be captured separately and
    reported to purchase team for corre ctive action.

    3) Time lines for completion of activity is as follows :


    Sr.
    No.
    1.

    Activity
    Creation of Initial GRN by store
    keeper

    Time Limit
    Day of Receipt or
    next day.

    2.

    Physical Verifi cation

    3.

    Updating GRN in Baan post


    Quality Inspection

    Within two working


    days f rom the date
    of receipt.
    Daily activity
    (Everyday two
    hours to be
    allocated for
    updating the
    details in Baan)

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