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By-Law No. 1
By-Law No. 1
1
A By-law relating generally to
the transaction of the business and affairs
of
(the “Corporation”)
TABLE OF CONTENTS
1. INTERPRETATION............................................................................................ 1
1.1 Definitions............................................................................................... 1
3. SHAREHOLDERS.............................................................................................. 4
3.1 Annual and Special Meetings.................................................................. 4
3.2 Place of Meetings.................................................................................... 4
3.3 Notice of Meetings.................................................................................. 4
3.4 Persons Entitled to be Present................................................................. 4
3.5 Quorum................................................................................................... 5
3.6 Voting..................................................................................................... 5
3.7 Representatives....................................................................................... 5
3.8 Joint Shareholders................................................................................... 6
3.9 Presiding Officer..................................................................................... 6
3.10 Scrutineers............................................................................................... 6
3.11 Dividends................................................................................................ 7
4. EXECUTION OF DOCUMENTS....................................................................... 7
5. BORROWING......................................................................................................7
BY-LAW NO. 1
A By-law relating generally to
the transaction of the business and affairs
of
(the “Corporation”)
1. INTERPRETATION
1.1 Definitions. In this By-law and all other By-laws and resolution of the Corporation,
unless the context otherwise requires:
(i) “Act” means the Business Corporations Act (Ontario), or any statute that may be
substituted therefor including the regulations made thereunder, as amended from
time to time;
(iv) “Chairman of the Board” means the Director appointed by the Board from time
to time to hold that office;
(v) “Corporation” means the corporation whose name is set out at the top of this
page;
(vi) “Director” means a member of the Board;
(vii) “Meeting of the shareholders” means an annual meeting of shareholders or a
special meeting of shareholders, or both, and includes a meeting of any class or
series of any class of shareholders;
(viii) “Officer” means an officer of the Corporation;
(b) terms that are defined in the Act are used in this By-law with the same meaning;
and
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(c) words importing the singular number shall include the plural number and vice
versa, and words importing the masculine gender shall include the feminine and
neuter genders.
2.1 Number of Directors. The minimum and maximum number of Directors of the
Corporation shall be such as are from time to time set forth in the Articles. The
number of Directors within such range shall be determined from time to time by special
resolution or, subject to the provisions of the Act, by the Board if so empowered by
special resolution.
2.2 Election and Term. The Directors shall be elected at each annual meeting of
shareholders to hold office until the next annual meeting or until their respective
successors are elected or appointed. At any annual meeting every retiring Director
shall, if qualified, be eligible for re-election.
2.3 Quorum. A majority of the number of Directors from time to time shall constitute a
quorum for the transaction of business at any meeting of the Board. If it is necessary to determine
the number of Directors constituting a quorum at a time when one or more vacancies exist on the
Board, such a determination shall be made as if such vacancies did not exist.
2.4 Calling of Meetings. A meeting of the Board may be held at any time upon call by the
Board, the Chairman of the Board, the President or any other Officer so empowered by
the Board.
2.5 Place of Meetings. Each meeting of the Board shall be held at such place within or
outside Ontario as may be determined by the person calling the meeting.
2.6 Notice. Subject as hereinafter provided, notice of every meeting of the Board shall be
given to each Director at least 48 hours prior to the meeting. Notwithstanding the
foregoing:
(a) no notice need be given of the first meeting of the Board subsequent to a meeting
of shareholders at which Directors are elected if such Board meeting is held
immediately following the meeting of shareholders; and
(b) the Board may appoint a day or days in any month or months for regular
meetings at a place and hour to be named.
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A copy of any resolution by the Board fixing the time and place of regular meetings of the Board
shall be sent to each Director forthwith after being passed, but no other notice shall be required
for any such regular meeting. The accidental failure to give notice of a meeting of the Board to a
Director or any error in such notice not affecting the substance thereof shall not invalidate any
action taken at the meeting.
2.7 Votes to Govern. Every question at a meeting of the Board shall be decided by a
majority of the votes cast on the question. In the event of an equality of votes on any question at a
meeting of the Board, the Chairman of the Board shall not be entitled to a second or casting vote.
2.8 Audit, Executive and Other Committees. Subject to the provisions of the Act, the
Board may appoint annually from among its members an Audit Committee and one or
more other committees of Directors, including a committee designated as an Executive
Committee, and delegate to such committee or committees any of the powers of the
Board except those powers which, under the Act, a committee of Directors has no
authority to exercise.
Unless otherwise determined by the Board, each committee appointed by the Board shall
have the power to fix the quorum for its meetings at not less than a majority of its
members, to elect its presiding officer and to fix its rules of procedure.
2.9 Appointment of Officers. The Board may from time to time appoint Officers, specify
their duties and delegate to them such powers as the Board deems advisable and which
are permitted by the Act to be so delegated. The Board may also from time to time
appoint persons to serve the Corporation in such positions other than as Officers, with
such titles and such powers and duties and for such terms of service, as the Board deems
advisable. One person may hold or discharge the functions of more than one officer or
other position.
2.10 Remuneration and Expenses. Each Director shall be remunerated for his services as a
Director at such rate as the Board may from time to time determine. In addition each
Director shall be paid such sums in respect of the out-of-pocket expenses incurred by him
in attending meetings of the Board, meetings of any committee of the Board of which he
is a member, or meetings of shareholders or otherwise incurred by him in connection
with the performance of his duties as a Director, as the Board may from time to time
determine. Nothing herein contained shall preclude any Director from receiving
remuneration for serving the Corporation as an Officer or employee or in any other
capacity.
2.11 Indemnity. Without limit to the right of the Corporation to indemnify any person to the
full extent permitted by law, the Corporation shall indemnify a Director or Officer, a
former Director or Officer, or a person who acts or acted at the Corporation's request as a
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(a) he acted honestly, and in good faith with a view to the best interests of
the Corporation; and
3. SHAREHOLDERS
3.1 Annual and Special Meetings. The Board shall call an annual meeting of shareholders
not later than 15 months after the holding of the last preceding annual meeting and may at
any time call a special meeting of shareholders.
3.2 Place of Meetings. Each meeting of shareholders shall be held at such place within or
outside Ontario as the Board determines.
3.3 Notice of Meetings. Notice of each meeting of shareholders shall be sent not less
than 10 days nor more than 50 days before the meeting to each shareholder entitled to
vote at the meeting, to each Director, to the auditor of the Corporation and to any
other persons who, although not entitled to vote at the meeting, are entitled or
required under any provision of the Act, the Articles or any By-law of the
Corporation to attend the meeting. The accidental failure to give notice of a meeting
of shareholders to any person entitled to notice thereof or any error in such notice not
affecting the substance thereof shall not invalidate any action taken at the meeting.
3.4 Persons Entitled to be Present. The only persons entitled to attend a meeting of
shareholders shall be those persons entitled to vote thereat, the Directors, Officers
and auditor of the Corporation and any other persons who, although not entitled to
vote at the meeting, are entitled or required under any provision of the Act, the
Articles or any By-law of the Corporation to attend the meeting. Any other person
may be admitted to the meeting only on the invitation of the chairman of the meeting
or with the consent of the meeting.
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3.5 Quorum. At any meeting of shareholders, the holders of a majority of the shares entitled
to vote at a meeting of shareholders whether present in person or represented by proxy,
shall constitute a quorum for the transaction of business.
3.6 Voting.
(a) Voting at any meeting of shareholders shall be by a show of hands except where,
either before or after a vote by show of hands, a ballot is required by the
chairman of the meeting or is demanded by any person present and entitled to
vote at the meeting. On a show of hands, each person present at the meeting and
entitled to vote thereat shall, subject to the Act, have one vote. On a ballot, each
person present at the meeting and entitled to vote thereat shall, subject to the Act
and the Articles, have one vote for each share in respect of which such person is
entitled to vote. A ballot so required or demanded shall be taken in such manner
as the chairman of the meeting directs.
(b) Unless otherwise required by the Act or the Articles, every question at a meeting
of shareholders shall be decided by a majority of the votes cast on the question.
In the event of an equality of votes on any question at a meeting of shareholders
either upon a show of hands or upon a ballot, the chairman of the meeting shall
not be entitled to a second or casting vote.
(c) Subject to the Act and the Articles, where, after the date on which a list of
shareholders entitled to receive notice of a meeting is prepared in accordance
with the Act, a shareholder named in such list transfers any of his shares, the
transferee of such shares shall be entitled to vote such shares at the meeting if, at
any time before the meeting, the transferee
3.7 Representatives. Upon filing proof of his appointment reasonably sufficient to the
chairman of a meeting of shareholders,
(b) an individual who has been duly authorized to represent at the meeting a
shareholder which is a body corporate or an association, or
shall be entitled to vote at the meeting in respect of the shares in respect of which such
person has been appointed.
3.8 Joint Shareholders. Where two or more persons are registered jointly as the
holders of shares of the Corporation,
(a) any notice, cheque or other document directed to such persons shall be sent to
them at their address as recorded in the Corporation’s share register or, if there be
more than one address recorded for them in that register, at the first such address;
(b) any one of such persons may give a receipt on behalf of them for a share
certificate that is issued in respect of their shares, or for any dividend that is paid
in respect of their shares, or for any warrant or other evidence of a right to
subscribe for securities of the Corporation that is issued in respect of their shares,
or for any evidence of the rights in respect of any conversion, exchange or other
change in the share capital of the Corporation that is issued in respect of their
shares; and
(c) any one of such persons present in person or represented by proxy at a meeting of
shareholders and entitled to vote thereat may in the absence of the other or
others, vote their shares as if he were solely entitled thereto, but, if more than one
of such persons is so present or represented, they shall vote as one the shares
jointly held by them.
3.9 Presiding Officer. The Chairman of the Board, or a Director designated by him, or
failing such designation, a Director designated by the Board, shall preside at a meeting of
shareholders. If neither the Chairman of the Board nor any Director is present within
thirty minutes after the time appointed for the holding of a meeting of shareholders, the
shareholders present shall choose a shareholder then present to be chairman of the
meeting.
3.10 Scrutineers. At any meeting of shareholders, the chairman of the meeting may appoint
one or more persons, who may but need not be shareholders, to serve as scrutineers at the
meeting.
(a) in cash may be paid by cheque payable to the order of the shareholder, or
(b) in shares may be paid by a share certificate in the name of the shareholder,
and shall be mailed to such shareholder by prepaid ordinary or air mail in a sealed
envelope addressed (unless he has directed otherwise) to him at his address as shown in
the Corporation’s share register. The mailing of such cheque or share certificate, as the
case may be, unless in the case of a cheque it is not paid on due presentation, shall
discharge the Corporation’s liability for the dividend to the extent of the sum or number
of shares represented thereby plus the amount of any tax which the Corporation has
properly withheld. In the event of the non-receipt of any such dividend cheque or share
certificate, the Corporation shall issue to the shareholder a replacement cheque or share
certificate, as the case may be, for the same amount or number of shares on such
reasonable terms as to indemnity and evidence of non-receipt as the Board, or any Officer
or agent designated by the Board, may require.
4. EXECUTION OF DOCUMENTS
4.1 The Board may from time to time determine the Officers or other persons by whom
certificates, contracts or other documents of the Corporation shall be executed and the manner of
execution thereof, including the use of printed or facsimile reproductions of any or all signatures
and the use of a corporate seal or a printed or facsimile reproduction thereof.
5. BORROWING
5.1 The Board may from time to time, in such amounts and on such terms as it deems
expedient, without authorization of the shareholders:
(c) except as limited by law, give a guarantee on behalf of the Corporation to secure
performance of an obligation of any person; and,
(d) mortgage, hypothecate, pledge or otherwise create a security interest in all or any
property of the Corporation, owned or subsequently acquired, to secure any
obligation of the Corporation.
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The foregoing resolution making By-law No. 1 of the Corporation is passed by all of the
Directors of the Corporation pursuant to the Business Corporations Act (Ontario).
The foregoing resolution making By-law No. 1 of the Corporation is confirmed without
variation by all of the shareholders of the Corporation pursuant to the Business Corporations Act
(Ontario).