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Prose Manual
Prose Manual
STEP
BY
STEP
A STEP-BY-STEP GUIDE TO FILING A CIVIL LAWSUIT IN THE UNITED STATES DISTRICT COURT FOR THE WESTERN DISTRICT OF TEXAS
ACKNOWLEDGMENT This Guide was prepared and revised in cooperation with the San Antonio Chapter of the Federal Bar Association and the Federal Courts Committee of the San Antonio Bar Association
TABLE OF CONTENTS
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 BEGINNING A LAWSUIT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Jurisdiction of the United States District Court. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Where to File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Basics.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Time Involved in Litigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 STEP 1 - GETTING STARTED.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Filing a Complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Filing a Complaint Alleging Employment Discrimination.. . . . . . . . . . . . . . . . . . . . . 11 Filing Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Filing a Request that the Court Waive Payment of Filing Fees.. . . . . . . . . . . . . . . . . 11 Filing a Motion to Ask the Court to Appoint an Attorney to Represent You. . . . . . 12 Service of Process (notifying each defendant that a complaint has been filed). . . . . 13 The Summons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Instructions for Completing the Summons Form . . . . . . . . . . . . . . . . . . . . . . 13 Service of Summons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Answer to Complaint by Defendant.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 A Defendant's Removal of a Pro Se Plaintiff's State Case. . . . . . . . . . . . . . . . . . . . . . 15 Motions filed Challenging the Complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Motions to Dismiss Pursuant to FED . R. CIV . P. 12(b)(6). . . . . . . . . . . . . . . . . . . . . . . 17 STEP 2 - PRETRIAL/DISCOVERY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Scheduling Order.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Filing Motions.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Discovery.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Mediation/Alternate Dispute Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Ending the Case Without a Trial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 STEP 3 - TRIAL/JUDGMENT.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 STEP 4 - POST-TRIAL.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 CIVIL CASE FLOW CHART. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 FORMS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Attachment 1 - Civil Complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Attachment 2 - EEOC Complaint Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Attachment 3 - EEOC Checklist.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Attachment 4 - Motion to Proceed in Forma Pauperis. . . . . . . . . . . . . . . . . . . . . . . . . 33
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Attachment 5 - Motion for Appointment of Counsel. . . . . . . . . . . . . . . . . . . . . . . . . . 35 Attachment 6 - Civil Cover Sheet & Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Attachment 7 - Summons Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Attachment 8 - U.S. Marshal Form 285 (USM-285). . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Attachment 9 - Motion.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Attachment 10 - Certificate of Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Attachment 11 - Privacy Policy and Public Access to Electronic Files. . . . . . . . . . . . 45 GLOSSARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 LIST OF AVAILABLE FORMS / EXAMPLE DOCUMENTS. . . . . . . . . . . . . . . . . . . . . . . 52
NOTICE This Guide is not intended to, and does not, confer any rights. Rather, the Guide is intended to offer some procedural information, collected in one place, for the possible assistance to the non-prisoner1 pro se plaintiff who seeks to initiate a civil lawsuit in this Court. Once the lawsuit is filed, the civil case is assigned to a judge or judges who will enter Orders to govern the disposition of the case. The Courts Orders may supercede any matter addressed in this Guide. Further, the progression of a civil lawsuit is controlled by the Federal Rules of Civil Procedure and the Local Civil Rules of this Court, copies of which may be found at the Courts website located at www.txwd.uscourts.gov.
Incarcerated individuals who file civil lawsuits in this Court are governed by the Prison Litigation Reform Act of 1995 (PLRA), Pub. L. 104-134, 110 Stat. 1321 (1996), which imposes separate requirements and responsibilities. Prison and jail facilities in the State of Texas have information available on the PLRA and should be able to provide a copy of the proper form complaint (there are several) to be used to file a complaint in a particular type of case or such forms are available from the Clerks Office of this Court.
Rev. Ed. April 21, 2009
INTRODUCTION In federal court, civil lawsuits are commenced by filing civil complaints. Although an individual may file a complaint without the assistance of an attorney, appearing pro se (by or for yourself), it is strongly recommended that you secure the assistance of an attorney in the preparation, filing and prosecution of your complaint.2 Experience has shown that an attorney can make the complex process of federal litigation much simpler. Organizations such as the State Bar of Texas Lawyer Referral Program (Telephone: 1-800-252-9690) may be able to assist you in obtaining an attorney at little cost. Although some courts show some leniency to pro se parties in applying the applicable rules governing lawsuits, you should be aware that failure to comply with a courts order or applicable rules may result in dismissal of all or part of your case for that reason even if the court has not yet considered the merits of your case and claims. Lawsuits in federal court go through a number of steps from the time they are filed until they are ultimately resolved by a judge, a jury, or through alternative dispute resolution (such as settlement negotiations). This Guide summarizes some of the procedures concerning: how and where to file necessary legal papers; the exchange of information between opposing parties; trial preparation; and certain other legal procedures which you and your opponent may need to use before your case is resolved. When applicable, this Guide may cite actual rules governing procedure in any United States District Court (primarily, the Federal Rules of Civil Procedure) as well as procedural rules that apply only in this District (primarily, the Local Rules for the United States District Court
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Individuals who are named as defendants in a lawsuit also may proceed pro se (corporations generally may not proceed pro se, either as a plaintiff or defendant). This Guide focuses on an individual who is proceeding pro se and on questions that may arise at or about the time the civil action is first filed.
Rev. Ed. April 21, 2009
for the Western District of Texas). The Guide was developed to help pro se litigants understand some of the procedural requirements associated with filing a civil suit in United States District Court for the Western District of Texas. The Guide is not an all-inclusive set of instructions designed to answer every question, address every issue, guarantee success in any particular lawsuit, or substitute for legal representation by an attorney. Because any Guide cannot provide all information that may be relevant to any one specific case, pro se litigants must understand they cannot rely solely upon the information provided in the Guide to answer all their questions as they may file and prosecute a case. Furthermore, because the Guide is provided by the Clerks Office, rather than the court, pro se litigants must understand that the information contained in this Guide is not legal advice and can always be superceded by any specific order or instruction of a judge in a specific case. Clerks Office personnel are prohibited from providing legal advice of any kind. Therefore, please understand that members of the Clerks Office staff may not help you evaluate your complaint or give advice on possible methods of prosecuting your civil action. BEGINNING A LAWSUIT Jurisdiction of the United States District Court For a United States District Court to hear a case, the court must have jurisdiction over the particular claims as well as the parties to the action. Original federal court jurisdiction is typically based on either: (1) presenting a federal question for decision by the court; or (2) diversity of citizenship among/between all parties. A federal question case is generally one that alleges the violation of a federal law, such as a statute or federal constitutional provision. A diversity case is generally based on the parties residing in different states or countries. 6
Where to File The United States District Court for the Western District of Texas is comprised of seven divisions located in the following cities: Austin, Del Rio, El Paso, Midland, Pecos, San Antonio, and Waco. Generally, a case is filed in the division where the claim arose or where the defendant resides. In cases based on diversity of citizenship (for example, when plaintiff and defendant are residents of different states), suit may be brought in the division where the plaintiff resides. Basics The complaint and other pleadings related to your suit must be delivered or mailed to the Clerks Office in the appropriate division at the addresses available from the Clerks Office. In certain circumstances, an individual who is not an attorney can receive permission to file documents electronically, as provided in the Administrative Policies and Procedures for Electronic Filing in Civil and Criminal Cases, (Electronic Filing Procedures) posted on the courts web site (see www.txwd.uscourts.gov) and available through the Clerks Office. A case-initiating document, such as a complaint, may not be e-filed and must be filed in the traditional manner, by delivering or mailing an original and one copy of the complaint, and tendering either the required fee or filing an original and one copy of a motion for leave to proceed in forma pauperis. Other than the complaint (and, if you have permission to e-file, other documents that the Electronic Filing Procedures require to be filed in the traditional manner), you must tender to the Clerks Office an original and one copy of any document you wish to file with the Court. Further, as discussed below, after your complaint has been served on opposing counsel, you also generally must serve an additional copy of any document filed on each opposing party, by mailing the copy to the attorney of record for that party (or by mailing the copy to the party directly if no attorney has entered an appearance). The 7
requirements for service of the complaint are discussed further below. Any document you prepare for filing with the Court must be typewritten or neatly and legibly hand-printed/written. Type, print, or write on only one side of the paper. If the document is typed, it must be double-spaced and with a minimum font size of 12. Time Involved in Litigation Pro se litigants should be aware of both the complexity of federal court litigation and the time often necessary to resolve an individual case. In addition to thousands of civil actions, the judges in the Western District of Texas are charged with resolving thousands of criminal cases. Among other reasons, because of the high importance of resolving matters involving personal liberty interests of those criminally accused, the law grants criminal cases a priority over civil cases in terms of the timing of the cases resolution. Just as your case is important to you, the remaining hundreds of individual cases on any federal judges docket are important to those parties. Although inherent delays in litigation can be frustrating for all involved, be assured that thoughtful consideration of each individual case is given by the judge and such consideration necessarily often requires considerable lengths of time to resolve an individual case. STEP 1 - GETTING STARTED A federal civil case begins when a plaintiff files a complaint with the Clerk of Court that states a claim(s) against a person or entity, that is, a defendant, whom the filer asserts has committed an actionable, wrongful act. The lawsuit must be based upon a legal duty owed by the defendant to a plaintiff personally. A lawsuit must not be based upon any improper purpose, such as only to harass an individual or entity. If a lawsuit is filed for an improper purpose, in addition to dismissing the case, a court may impose penalties or sanctions, including awarding of an opposing partys legal 8
fees. The filing of a lawsuit is a serious matter that should only be undertaken after careful consideration. First, there are two terms to remember and understand: 1. 2. The person who files the complaint is known as the plaintiff. The person who is being sued is known as the defendant.
You, the plaintiff, are representing yourself without benefit of an attorney. For this reason you are known as a pro se litigant. Pro se is a Latin term meaning for himself or for herself. After you have read this Guide, any questions you may have should be directed to the Intake Deputies in the United States District Clerks Office. Please keep in mind that any document you file with the Court must comply with the Privacy Policy and Public Access to Electronic Files. (See Attachment 11). Filing a Complaint The first pleading written and filed in a lawsuit is called a Complaint. (See Attachment 1). The text of the complaint should be double-spaced, whether typed or hand-printed and, if typed, should use a minimum font size of 12. The Clerks Office has form complaints available to address certain types of cases. The most common of these forms are discussed below. Complaints often include the following six main parts: 1. The CAPTION. The caption of the complaint appears at the top of the first page of the complaint. It states the court in which the case is filed and the names of the parties. Every document you file with the court should have a caption at the top of the first page. The complaint and all other pleadings filed with the court should be on 8 inch by 11 inch paper. You should list the names of all the defendants you 9
wish to sue in the caption. Do not use phrases like et al. or etc. in your case caption to avoid listing all plaintiffs or all defendants. You will describe the
defendants more fully in another part of your complaint. It is your obligation, as pro se plaintiff, to identify the people who allegedly injured you. 2. The NAME and ADDRESS of the plaintiff and the defendant. These are sometimes listed in the first and second paragraphs respectively. If there is more than one defendant, list each defendants name and address in separate additional paragraphs. 3. A JURISDICTIONAL PLEA. You should state why you believe the court has jurisdiction over your case. A jurisdictional plea is a statement of the power and authority of the court to hear your case. If the court does not have jurisdiction, it cannot decide your case. See 28 U.S.C. 1330 et seq. 4. The ALLEGATIONS are the claims that you are making against the defendant. Each allegation should be set forth in a separate, short, clearly written paragraph. This should be a short and plain statement of the claim showing why you, the pro se plaintiff, are entitled to the relief you request. Generally, each claim should be stated in a separately numbered paragraph, with each paragraph limited, so far as possible, to a statement of a single set of factual circumstances. In short, clear, numbered paragraphs, describe the acts or omissions of each defendant(s) (and separately for each defendant) that you believe violated your rights or caused you injury, identifying your right and describing your injury. 5. The RELIEF you are seeking from the court. This paragraph describes what you want the court to do in response to your complaint. This information is usually 10
written in the last paragraph of the complaint. Usually each paragraph of a complaint is numbered, except for the paragraph that asks the court for relief. This last paragraph can bear the caption: Relief Requested. 6. SIGNATURE LINE. You must sign and date the original complaint. Also, include your address and telephone number below your signature and the date you signed. Filing a Complaint Alleging Employment Discrimination If you are filing an employment discrimination suit pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000 et seq., the Americans with Disabilities Act (ADA), the Age Discrimination in Employment Act (ADEA), the Equal Pay Act, or the Rehabilitation Act, please use the complaint form provided as Attachment 2 and review EEOC Checklist included as Attachment 3. Filing Fees Your next step usually is to file the complaint with the court. You will be required to complete and submit a CIVIL COVER SHEET (see Attachment 6) along with your complaint. You will also be required to pay a FILING FEE. See 28 U.S.C. 1914. Please contact the Intake Deputy Clerk in the United States District Clerks Office to obtain current filing fee information. Fee information is also available on the internet website for the United States District Court, Western District of Texas at www.txwd.uscourts.gov. payable to: Clerk, U.S. District Court. Filing a Request that the Court Waive Payment of Filing Fees If you cannot afford to pay the filing fee, you may qualify to have the filing fee waived by filling out a motion to proceed in forma pauperis. (See Attachment 4). If you wish to ask the court 11 All checks and money orders should be made
for permission to have the filing fee waived, you will file an original and one copy of a sworn motion to proceed in forma pauperis at the same time you tender for filing the original and one copy of your original complaint, and the Civil Cover Sheet. The Complaint, Civil Cover Sheet, and motion to proceed in forma pauperis will be considered by the court. See 28 U.S.C. 1915(d). If your motion to proceed in forma pauperis is granted by the court, part or all of the filing fee can be waived. If your motion to proceed in forma pauperis is denied, you must pay the filing fee to proceed with your case. Filing a Motion to Ask the Court to Appoint an Attorney to Represent You If you cannot afford an attorney, you may file a written motion asking the court to appoint an attorney for you. This written motion is called a Motion for Appointment of Counsel. (See Attachment 5). This motion will provide the court information about your financial status, your attempts to find a lawyer, and any other information you would like the court to consider in determining whether a lawyer should be appointed for you. Unlike most criminal cases and criminal defendants, Congress has not appropriated funds to pay for attorneys to represent civil litigants. In the civil area, the court is usually not required to appoint an attorney to represent a pro se civil litigant. But, the court may ask an attorney who has indicated a willingness to accept such appointments to represent you. See 28 U.S.C. 1915. These appointments are pro bono appointments. That is, unless you prevail on a claim, you and/or your attorney will not be able to recover costs. Further, unless there is a statute authorizing an award of attorneys fees, the court will not be able to consider your appointed lawyers request to be awarded any amount of attorneys fees.
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Service of Process (notifying each defendant that a complaint has been filed) The Summons Each defendant must be informed that he/she is being sued and must receive a copy of the complaint. A Summons is the document used to notify a defendant that he/she has been sued. You must prepare a summons for each defendant and submit the summons forms and a copy of your complaint to the Clerk of Court. A summons is an official court document, signed by the Clerk or Deputy Clerk, directing a defendant to respond to a complaint. Summons forms are available in the United States District Clerks Office or on the internet site at www.txwd.uscourts.gov. (See Attachment 7). Instructions for Completing the Summons Form < < < Write your name above the v. as plaintiff; Write the name of each person or entity you are suing as defendants below the v. Write the name and address of one defendant after the word To. You must prepare a separate summons for each defendant. < Because you are representing yourself, in the space after plaintiffs attorney fill in your own name and address. Cross out Plaintiffs Attorney and write Pro Se after your name. < Put the proper number in the space before days after service of this summons . . . . Defendants generally have twenty (20) calendar days to file an answer (or other responsive pleading) after they are served with the complaint. If the United States or any of its agencies or employees is a defendant, the United States has sixty (60) calendar days to file an answer (or other responsive pleading). Defendants in cases 13
seeking review of decisions under the Social Security Act have ninety (90) calendar days to answer to the complaint. When you have completely filled out the summons form, provide it to the Clerks Office; the Clerk will sign and seal each summons form and return it to you so you can attach one copy of your complaint to each summons so that they each may be served on each defendant. One completed summons form and one copy of your complaint must be provided to the Clerks Office for each defendant required to be served. Service of Summons Service of summons, also called service of process, is the actual delivery of the summons and complaint to each defendant in your case. Service of process in federal court is governed by Rule 4 of the Federal Rules of Civil Procedure. You are responsible for arranging for the service of the summons and a copy of the complaint on each defendant, and for ensuring that proof of that service is returned to the Clerks Office for filing. The summons and complaint must be served within 120 days of filing the complaint or the case may be dismissed for failure to timely prosecute. Federal Rule of Civil Procedure 4 states that process may be served upon a defendant who is an individual within a federal judicial district by having a person who is not a party and who is at least 18 years of age deliver a copy of the summons and complaint to each such individual personally or by leaving a copy of the summons and complaint at the individuals dwelling or usual place of abode with some person of suitable age and discretion then residing there. See Federal Rule of Civil Procedure 4(c) & (e). Under this method of service, the server fills out the back of the original summons and returns it to the court. You should read Rule 4 of the Federal Rules of Civil Procedure in its entirety to determine the appropriate method of serving each defendant in 14
your case. If you have filed a motion to proceed in forma pauperis, and the motion was granted by the court, the court may order the United States Marshals Service to serve each defendant with the summons a copy of your complaint, without cost to you. For each defendant named in the complaint, you are responsible for completing (1) a summons form (providing the full name and complete address for each defendant) and (2) a USM-285 form, captioned Process Receipt and Return, which may be mailed to you with your copy of the court order granting you leave to proceed in forma pauperis. (See Attachment 8.) You are responsible for making a copy of your complaint and summons form for each defendant. You will give the completed summons form for each defendant named in your complaint, as well as a copy of your complaint for each defendant, to a Civil Intake Deputy Clerk in the Clerks Office. The Clerk will forward these documents to the Marshals Service. Answer to Complaint by Defendant The answer is a defendants written response to the plaintiffs complaint in which the defendant sets forth his response and defense to all or part of the allegations in the complaint. As with the complaint and all other pleadings, a defendant must file the answer with the Clerk of Court and serve a copy of the answer on each plaintiff. Failure to answer or otherwise defend in a timely fashion can be a ground for judgment by default against the defendant. (See Federal Rule of Civil Procedure 55). A Defendant's Removal of a Pro Se Plaintiff's State Case If all defendants in a State action agree and there is a basis for federal subject matter jurisdiction over one of plaintiff's claims, then defendant(s) may remove a pro se plaintiff's State 15
petition for decision in this Court. Defendant(s) must file a petition to remove the case to this Court within certain time limits and in compliance with other federal procedural requirements. See Title 28, United States Code, 1441 - 1453. If you are a pro se plaintiff and defendants have removed your State case to this Court, you may move for remand of the State case within certain time limits and in compliance with other federal procedural requirements. See Title 28, United States Code, 1447. Once a State case is removed to this Court, all other rules and procedures of this Court apply regarding the pretrial management and ultimate resolution of the case. Motions filed Challenging the Complaint Although most defenses filed by a defendant to a complaint are stated in the answer, a defendant has the option of asserting certain defenses before filing the answer. A motion is an application to the court asking that the court take some particular action in the case. A motion to dismiss the complaint is a motion a defendant may file to challenge the complaint, on certain specified grounds, even before the defendant files an answer. Motions to dismiss the complaint may contain the following arguments: (1) the court lacks jurisdiction over the subject matter, that is, the court lacks the power to decide the subject matter of the case; (2) the court lacks jurisdiction over the person, that is, the court lacks the power to compel a defendant to appear; (3) venue is not proper, that is, plaintiffs case should not be handled in the District in which it was filed; (4) process was not sufficient; (5) service of process was not sufficient; (6) the complaint fails to state a claim which the law will recognize as enforceable; and/or (7) plaintiff has failed to join a needed party. If such a motion is filed by a defendant in your case, you will have 11 days after the motion is served on you in which to file your response to the motion. It is very important to respond to a motion to dismiss, 16
as any other motion; otherwise, the relief requested in the motion may be granted as unopposed or your case may be dismissed even though you have not presented an argument to the court. Because one type of motion is often filed by a defendant, whether before or after that defendant has filed an answer, the Guide includes a brief discussion of motions to dismiss for failure to state a claim upon which relief may be granted. You may wish to consider the general procedures that apply to motions to dismiss when writing your complaint so that you have provided sufficient information about your claim in the complaint. As with all other parts of the Guide, this is not a discussion of substantive law to determine the outcome of any case, but a discussion of the general procedures and standards that may apply to the consideration of any motion to dismiss the pro se complaint you may file. Motions to Dismiss Pursuant to FED . R. CIV . P. 12(b)(6) Pursuant to Rule 12(b)(6) of the Federal Rules of Civil Procedure, a plaintiff must state a claim upon which relief can be granted or the complaint may be dismissed with prejudice as a matter of law. Rule 12(b)(6) motions to dismiss may be filed before or after defendant has filed an answer. When considering a motion to dismiss for failure to state a claim, the court accepts all well-pleaded facts as true, viewing them in the light most favorable to the plaintiff.3 To withstand a Rule 12(b)(6) motion, the plaintiff must plead enough facts to state a claim to relief that is plausible on its face.4 Rule 8(a) of the Federal Rules of Civil Procedure requires only a short plain statement of
In re Katrina Canal Breaches Litig., 495 F.3d 191, 205 (5th Cir. 2007) (citations Bell Atl. Corp. v. Twombly, 550 U.S. 544, 127 S.Ct. 1955, 1974 (2007). 17
omitted).
4
the claim showing the pleader is entitled to relief. Although heightened fact pleading of specifics5 may not be adopted when not authorized by the Federal Rules of Civil Procedure,6 a complaint must contain either direct or inferential allegations respecting all the material elements necessary to sustain recovery under some viable legal theory7 and a plaintiffs pleading obligation includes the twin requirements of fact-based pleading and plausibility. More specifically, a plaintiffs obligation to provide the grounds of his entitle[ment] to relief requires more than labels and conclusions, and a formulaic recitation of the elements of a cause of action will not do.8 Factual allegations must be enough to raise a right to relief above the speculative level . . . on the assumption that all of the allegations in the complaint are true (even if doubtful in fact).9 The mere possibility of relief does not satisfy the threshold requirement of Rule 8(a)(2) that the plain statement of a claim include factual allegations plausibly suggesting (not merely consistent with) an entitlement to relief.10 When ruling on a motion to dismiss under Rule 12(b)(6), a court must accept as true all of the factual allegations contained in the complaint.11 But, a court need not accept as true conclusory
Twombly, 127 S.Ct. at 1974. Swierkiewicz v. Sorema, N.A., 534 U.S. 506, 508, 122 S.Ct. 992 (2002).
Twombly, 127 S.Ct. at 1969 (quoting Car Carriers, Inc. v. Ford Motor Co., 745 F.2d 1101, 1106 (7th Cir. 1984) (internal quotation marks omitted; emphasis and omission in original)). 127 S.Ct. at 1964-65 (citing Papasan v. Allain, 478 U.S. 265, 286, 106 S.Ct. 2932, 2944 (2007)).
9 8
127 S.Ct. at 1965 (as quoted in Katrina Canal Breaches, 495 F.3d at 205). 127 S.Ct. at 1966.
10
127 S.Ct. at 1965 (citing Swierkiewicz, 534 U.S. at 508 n.1, 122 S.Ct. at 996 n. 1; Neitzke v. Williams, 490 U.S. 319, 326-37, 109 S.Ct. 1827, 1832 (1989); Scheuer v. Rhodes, 416 U.S. 232, 236, 94 S.Ct. 1683, 1686 (1974)).
Rev. Ed. April 21, 2009
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allegations, unwarranted factual inferences, or legal conclusions, which will not defeat a Rule 12(b)(6) motion to dismiss.12 After defendants answer has been filed, then the issues have been joined and, typically, the Court will enter a scheduling order to set other pretrial deadlines. STEP 2 - PRETRIAL/DISCOVERY Scheduling Order After a defendant has filed an answer to your complaint, the court then may enter a scheduling order. Pursuant to the Local Civil Rules of this Court and the Federal Rules of Civil Procedure, the parties should confer to discuss: the nature and basis of their claims and defenses; initial discovery disclosures: and a plan for discovery. See Local Civil Rule CV- 16 (c) and Federal Rules of Civil Procedure 16 (b) and 26 (f). Within 60 days of the first appearance of any defendant (see Local Civil Rule CV - 16 (c)), that is, within 60 days of the date on which any defendant has entered an appearance (by, for example, filing a motion or an answer), plaintiff must submit a proposed agreed scheduling order that sets out the parties agreement as to scheduling, noting any areas of non-agreement, as to each deadline set out in the form scheduling order included in Appendix B to the Local Civil Rules. Some deadlines that may be included in the scheduling order entered by the court are deadlines to: amend the complaint, add or correct allegations or theories of recovery, join new parties, complete discovery, file motions, file pretrial submissions; the courts scheduling order also may provide a date and time for the trial. The court may ask the parties to consider having their case handled and decided by a United
Plotkin v. IP Axess, Inc., 407 F.3d 690, 696 (5th Cir. 2005) (citing Southland Sec. Corp. v. INSpire Ins. Solutions, Inc., 365 F.3d 353, 361 (5th Cir. 2004)).
Rev. Ed. April 21, 2009
12
19
States Magistrate Judge as opposed to a U. S. District Judge. If both parties consent, the case proceeds under the same rules and in the same manner as it would if the District Judge was handling the case. During the pretrial stage, you, as pro se plaintiff, and defendants or defendants counsel determine what issues are in dispute and what issues are not in dispute concerning your complaint. Both you and all defense counsel determine who each side intends to call as witnesses, and, generally, what evidence will be introduced at trial. Each side is required to furnish the other side with information about potential witnesses and exhibits. Through a process called discovery, both you and defendant(s) learn as much as possible about each others case by exchanging information and material. Filing Motions A motion is a document that contains a request by a litigant to the judge asking for a decision on an issue relating to the case. Unless a motion is made orally during a hearing or trial, all motions should be in writing. (See Attachment 9). Motions are the primary way for litigants to ask the court to take action in a case. The motion document should: < Contain the case caption, the case number and the title of the motion at the top of the first page of the motion; < < Set forth the facts and legal authority supporting the motion; Contain a Certificate of Service. (See Attachment 10). A Certificate of Service states that the opposing party has received a copy of the motion and states the means by which the motion was delivered to the opposing party. The original motion and a copy of the motion, along with a proposed order for the Judge to 20
sign, must be filed with the Clerk of Court. Do not forward motions or any other document you wish to file in your case directly to the judge. A copy of your motion must be served on the opposing party. Plaintiff should comply with Rule 7, Federal Rules of Civil Procedure, and Rule CV - 7, Local Rules for the Western District of Texas, when preparing and submitting motion documents. Unless otherwise ordered by the court, motions are limited to ten (10) pages in length and responses to motions generally must be filed within eleven (11) calendar days of service of the motion. Local Rule CV-7(d). An additional three calendar days for filing a response is allowed if the motion was served upon you by mail. Fed.R.Civ.P. 6(e). Failure to file a timely response to a motion may result in the court entering an Order granting the motion as un-opposed or dismissing plaintiffs case for failure to prosecute. See Fed.R.Civ.P. 41. Also, Local Rule CV - 7 contains a limit on the number of responses that may be filed. Discovery Discovery is the exchange of information between opposing parties. Rules 26 through 37, Federal Rules of Civil Procedure, provide for pretrial discovery. Local Rules CV- 26, CV - 30, CV 33, and CV - 36 set forth discovery procedures followed in this court. Local Rule CV-16(b) contains certain definitions of common discovery terms. Rule 26(a) states that except in certain proceedings exempted under Rule 26(a)(1)(E) (such as a case filed by a pro se prisoner), stipulated to by the parties, or ordered by the court a party must, without awaiting a discovery request, provide the other parties with information, set out in Rule 26, such as: the names of individuals likely to have discoverable information, a copy or description of the contents and location of all relevant documents and tangible things, computation of damages, and a copy of any insurance agreement that could satisfy any part of any judgment. 21
Federal Rule 26(b) states that the discovery matter sought must be relevant to the subject matter involved in the pending action. Discovery is also limited by the right of any person from whom discovery is sought to seek a court order protecting him/her from annoyance, embarrassment, oppression, or undue burden or expense. (See Federal Rule 26(c); a draft protective order is attached as Appendix H to the Local Civil Rules). If a party fails to cooperate with discovery, the party requesting discovery may file a motion to compel discovery, or to seek sanctions for the failure to cooperate with good faith discovery efforts. It is possible that during the pretrial/discovery stage the court may order your case to mediation/alternate dispute resolution. Mediation/Alternate Dispute Resolution Alternate Dispute Resolution is a resource courts may use to resolve disputes between litigants through means other than a trial. The court may refer a case to Alternate Dispute Resolution on the motion of a party, on the agreement of the parties, or on the courts own motion. Rule CV-88 (a), Local Rules of the United States District Court for the Western District of Texas, states that the court recognizes the following Alternative Dispute Resolution methods: early neutral evaluation, mediation, mini-trial, moderated settlement conference, summary jury trial, and arbitration. The court may also approve other alternative dispute resolution methods the parties suggest or the court believes is suited to the litigation. Ending the Case Without a Trial A trial is necessary only when there are disputed issues of fact. After the discovery period has ended, it may become apparent that the facts in the case are not in dispute, and one or more parties may file a motion for summary judgment. A motion for summary judgment can be filed at 22
any time after the answer is filed. By filing a motion for summary judgment, the moving party asks the court to enter judgment as a matter of law for that party because there are no genuine issues of material fact; that is, under the agreed or uncontested or established facts, the law directs judgment for the moving party. If a motion for summary judgment is filed by an opposing party, you should respond to that motion within eleven (11) calendar days from the date the motion was served as discussed above, setting out your arguments and submitting any relevant evidence, such as documents supporting your position. After the motion for summary judgment and response have been filed, the court will decide whether or not to grant the motion. If the court grants the motion in whole, the case will be over and judgment will be entered in favor of the party who moved for summary judgment. If the court grants the motion in part, the issues that are disputed will be tried and those issues on which summary judgment was granted will not be tried. If the court denies the motion, the case will be set for trial. STEP 3 - TRIAL/JUDGMENT If a case is not resolved by summary judgment or dismissed by the court, and if the parties to an action do not agree to settle a case, the case will proceed to trial. The purpose of a trial is to find out whether or not the defendants failed to fulfill a legal duty to the plaintiff as the plaintiff states in the complaint. Many trials are presented to the court (called a bench trial), although parties may request a trial before a jury. During a trial, the following may occur: < All parties, witnesses, court reporters, and court personnel assemble in the courtroom. The judge enters the courtroom and takes a seat at the bench. Your case then will be called for trial. < Opening statements are presented, first by plaintiff, and then by each defendant. 23
< You, as plaintiff, present your case. < Each defendant, or each defendants counsel, presents his/her/their case. < You, as plaintiff, have the opportunity to rebut defense testimony. < Each party is permitted to give a closing argument to the court. Closing arguments summarize what the testimony presented at trial reflects or proves and provide each party with an opportunity to say why judgment should be entered for that party. < A decision/verdict will be made by the court or the jury. < A formal, written judgment is entered based upon either the court decision or jury verdict. STEP 4 - POST-TRIAL This stage of the legal action allows parties the opportunity to seek either the enforcement or the reconsideration of the final judgment rendered by the court. For example, the losing party may file a motion asking the court to require a new trial, reconsider its decision, or set aside any jury verdict. The successful party may file a motion asking the court to award attorneys fees and costs for successfully prosecuting/defending the lawsuit. As discussed above, if you proceeded pro se and you prevail, you may be entitled to have your costs reimbursed. If the court appointed a lawyer for you and you prevail, you and/or your attorney may qualify for reimbursement of costs and also fees. If you do not prevail, any defendant may be able to obtain a court order requiring you to reimburse their fees and/or certain costs. A party to the lawsuit who wishes to challenge the final judgment and/or other rulings by the court may file a notice of appeal within time limits set out in Rule 4 of the Federal Rules of Appellate Procedure. The notice of appeal is filed in the Clerks Office of this Court which will forward the notice to the United States Court of Appeals for the Fifth Circuit or other court where the case will be reviewed. The appeals court will then either affirm (agree with) the lower courts 24
judgment or will reverse and remand (return) the case to the trial court for further action. The Clerks Office of this court can give you current filing fee information on the docketing fee required to be paid to appeal. Again, you may be able to file a motion for leave to proceed on appeal in forma pauperis,to ask the court to allow you to proceed with appellate review without paying the required fees due to you lack of financial assets.
25
STAGE 1
PLEADINGS
Complaint Service of Process Responsive Pleadings to Complaint
STAGE 2
PRETRIAL
Discovery Process Dispositive Motions Mediation/Alternative Dispute Resolution Pretrial Submissions
STAGE 3
TRIAL
Bench Trial or Jury Trial
STAGE 4
POST-TRIAL Post-Trial Motions Appeals
26
FORMS Attachment 1 - Civil Complaint UNITED STATES DISTRICT COURT WESTERN DISTRICT OF TEXAS ________________ DIVISION
(Enter your full name) Plaintiff(s) CASE NUMBER: (To be supplied by Intake Deputy)
COMPLAINT < < < < < First Paragraph (Name and Address of Plaintiff) Second Paragraph (Name and Address(es) of Defendant(s)) Third Paragraph (Jurisdiction Plea). Fourth Paragraph .... Fifth Paragraph ...
The final paragraph should contain a statement of the relief you are seeking. This paragraph should not be numbered.
27
Attachment 2 - EEOC Complaint Form UNITED STATES DISTRICT COURT WESTERN DISTRICT OF TEXAS ________________ DIVISION
(Name of plaintiff or plaintiffs) Civil Action Number: v. (Case Number to be supplied by the Intake Clerk)
(Name of defendant or defendants) COMPLAINT 1. This action is brought by following selected jurisdiction: (Please select the applicable jurisdiction) [ ] Title VII of the Civil Rights Act of 1964 (42 USC 2000e et seq.) Employment Discrimination on the basis of race, color, sex (gender, pregnancy and sexual harassment), religion or national origin. The Age Discrimination in Employment Act (29 USC 621 et seq.) (ADEA). The Americans With Disabilities Act (42 USC 12102 et seq.) (ADA). The Equal Pay Act (29 USC 206(d)) (EPA). The Rehabilitation Act of 1973 (29 USC 791 et seq.) (Applicable to federal employees only). 2. Defendant located at (city), 3a. (Defendant's name) lives at, or its business is (street address), (state), (zip). , Plaintiff, pursuant to the
[ ] [ ] [ ] [ ]
Plaintiff sought employment from the defendant or was employed by the defendant at (street address), (city), (state), (zip). 28
3b.
At all relevant times of claim of discrimination, Defendant employed (#) employees. If defendant is a union, at all relevant times of claim of discrimination, Defendant had (#) members. Defendant discriminated against plaintiff in the manner indicated in paragraph 8 of this complaint on or about (month) (day) (year). If incidents of discrimination occurred more than one day, please indicate the beginning and ending dates of such acts: .
4.
5.
Plaintiff filed charges against the defendant with the Equal Employment Opportunity Commission (E.E.O.C.) charging defendant with the acts of discrimination indicated in paragraph 7 of this complaint on or about (month) (day) (year). (Not applicable to federal civil service employees). The E.E.O.C. issued a Notice of Right to Sue which was received by plaintiff on (month) (day) (year). (Not applicable to ADEA and EPA claims or federal civil service employees). PLEASE ATTACH A COPY OF YOUR NOTICE OF RIGHT TO SUE AND THE ENVELOPE IN WHICH IT WAS RECEIVED TO THIS COMPLAINT.
6a.
6b.
Please indicate below if the E.E.O.C issued a Determination in your case: [ ] Yes [ ] No
IF YOU CHECKED "YES", PLEASE ATTACH A COPY OF THE E.E.O.C.'S DETERMINATION TO THIS COMPLAINT
7.
Because of plaintiff's: (Please select the applicable allegation(s)) [ ] [ ] [ ] Race (If applicable, state race) Color (If applicable, state color) Sex (gender, pregnancy or sexual harassment) (If applicable, state sex and claim)
[ ] [ ] [ ]
Religion (If applicable, state religion) National Origin (If applicable, state national origin) Age (If applicable, state date of birth) 29
[ ] [ ]
Disability (If applicable, state disability) Prior complaint of discrimination or opposition to acts of discrimination. (Retaliation) (If applicable, explain events of retaliation) . The defendant: (please select all that apply) [ ] [ ] [ ] [ ] [ ] failed to employ plaintiff. terminated plaintiff's employment. failed to promote plaintiff. harassed plaintiff. other (specify) .
8a.
State specifically the circumstances under which defendant, its agent, or employees discriminated against plaintiff PERSONALLY: INCLUDE SPECIFIC DATES, SPECIFIC EVENTS, AND ANY SPECIFIC COMMENTS MADE BY DEFENDANT PERTAINING TO THE DISCRIMINATION CLAIM ALLEGED ABOVE.
. 8b. List any witnesses who would testify for plaintiff to support plaintiff's allegations and the substance of their testimony:
. 8c. List any documentation that would support plaintiff's allegations and explain what the documents will prove:
.
Rev. Ed. April 21, 2009
30
9.
The above acts or omissions set forth in paragraphs 7 and 8 are: [ ] [ ] still being committed by defendant. no longer being committed by defendant.
10.
Plaintiff should attach to this complaint a copy of the charge filed with the Equal Employment Opportunity Commission. This charge is submitted as a brief statement of the facts supporting this complaint.
WHEREFORE, plaintiff prays that the Court grant the following relief to the plaintiff: [ ] [ ] [ ] [ ] Defendant be directed to employ plaintiff. Defendant be directed to re-employ plaintiff. Defendant be directed to promote plaintiff. Defendant be directed to
, and that the Court grant such other relief as may be appropriate, including injunctive orders, damages, costs and attorney's fees. I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.
Date
Signature of Plaintiff
Address of Plaintiff
City
State
Zip Code
Telephone Number(s)
31
[ ]
[ ]
[ ]
[ ]
[ ]
[ ]
[ ]
[ ]
It is very important that you print legibly throughout these forms so that the judge reviewing your case can read your claim and make proper decisions concerning your claim. If writing space is insufficient for complete answers on any question, you may attach additional pages.
32
Plaintiff v. Defendant
APPLICATION TO PROCEED IN DISTRICT COURT WITHOUT PREPAYING FEES OR COSTS (Short Form) I am a plaintiff or petitioner in this case and declare that I am unable to pay the costs of these proceedings and that I am entitled to the relief requested. In support of this application, I answer the following questions under penalty of perjury: 1. If incarcerated. I am being held at: . If employed there, or have an account in the institution, I have attached to this document a statement certified by the appropriate institutional officer showing all receipts, expenditures, and balances during the last six months for any institutional account in my name. I am also submitting a similar statement from any other institution where I was incarcerated during the last six months. 2. If not incarcerated. If I am employed, my employers name and address are:
3. Other Income. In the past 12 months, I have received income from the following sources (check all that apply): (a) Business, profession, or other self-employment (b) Rent payments, interest, or dividends (c) Pension, annuity, or life insurance payments (d) Disability, or workers compensation payments (e) Gifts, or inheritances (f) Any other sources
No No No No No No
If you answered Yes to any question above, describe below or on separate pages each source of money and state the amount that you received and what you expect to receive in the future.
33
AO 240 (Rev. 01/09) Application to Proceed in District Court Without Prepaying Fees or Costs (Short Form)
5. Any automobile, real estate, stock, bond, security, trust, jewelry, art work, or other financial instrument or thing of value that I own, including any item of value held in someone elses name (describe the property and its approximate value):
6. Any housing, transportation, utilities, or loan payments, or other regular monthly expenses (describe and provide
the amount of the monthly expense):
7. Names (or, if under 18, initials only) of all persons who are dependent on me for support, my relationship with each person, and how much I contribute to their support:
8. Any debts or financial obligations (describe the amounts owed and to whom they are payable):
Declaration: I declare under penalty of perjury that the above information is true and understand that a false statement may result in a dismissal of my claims.
Date:
Applicants signature
Printed name
34
Attachment 5 - Motion for Appointment of Counsel UNITED STATES DISTRICT COURT WESTERN DISTRICT OF TEXAS ________________ DIVISION
(Name of plaintiff or plaintiffs) Civil Action Number: v. (Case Number to be supplied by the Intake Clerk)
(Name of defendant or defendants) MOTION FOR APPOINTMENT OF COUNSEL Comes now, , Plaintiff in the above-styled and numbered matter, and respectfully requests appointment of counsel as provided by in 42 U.S.C. 2000e-5(f)(1). In support thereof, Plaintiff will show the following: I. [ ] That Plaintiff has made a diligent effort to employ counsel.
CONTACTED PRIVATE ATTORNEYS. (List all attorneys who specialize in labor law, employment discrimination or civil rights complaints you contacted and state why each would not represent you.)
[ ]
CONTACTED LEGAL AID ASSOCIATION. (Texas RioGrande Legal Aid Inc.: (888) 988-9996 (State when this association was contacted and why it could not assist you.)
35
[ ]
CONTACTED LOCAL LAWYER REFERRAL SERVICE. (San Antonio Bar Association Lawyer Referral Service: (210) 227-1853). (List the lawyers to whom you were referred, the attorneys you contacted, and why they could not assist you.)
II. [ ] [ ] [ ] [ ] [ ] [ ]
Did not graduate from high school. (Specify highest grade completed) G.E.D. (Date acquired) High School Graduate. (Year graduated) Some College. (Specify field of study) College Graduate. (Specify field of study) Graduate Level Education (Specify level and field of study)
III.
Please state your employment for the last five years beginning with your most current employment:
Employer: Salary/Wages per Month: Position: Dates of Employment: Employer: Salary/Wages per Month: Position: Dates of Employment: Employer: Salary/Wages per Month: Position: Dates of Employment: Employer: Salary/Wages per Month: Position: Dates of Employment:
36
IV.
Plaintiff is financially unable to hire counsel for the reasons stated in the attached Application to Proceed In Forma Pauperis. (Please complete the attached Application to Proceed In Forma Pauperis) I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.
Date
Signature of Plaintiff
37
The JS 44 civil cover sheet and the information contained herein neither replace nor supplement the filing and service of pleadings or other papers as required by law, except as provided by local rules of court. This form, approved by the Judicial Conference of the United States in September 1974, is required for the use of the Clerk of Court for the purpose of initiating the civil docket sheet. (SEE IN STR U C TIO N S O N THE R EV ER SE O F THE FO R M .)
I. (a) PLAINTIFFS
DEFENDANTS
(Place an X in O ne Box O nly) TORTS P E R SO N A L IN JU R Y 310 Airplane 315 Airplane Product Liability 320 Assault, Libel & Slander 330 Federal Employers Liability 340 M arine 345 M arine Product Liability 350 M otor V ehicle 355 M otor V ehicle Product Liability 360 O ther Personal Injury C IV IL R IG H T S 441 V oting 442 Employment 443 Housing/ Accommodations 444 W elfare 445 Amer. w /D isabilities Employment 446 Amer. w /D isabilities O ther 440 O ther C ivil R ights P E R SO N A L IN JU R Y 362 Personal Injury M ed. M alpractice 365 Personal Injury Product Liability 368 Asbestos Personal Injury Product Liability PE R SO N A L P R O P E R T Y 370 O ther Fraud 371 Truth in Lending 380 O ther Personal Property D amage 385 Property D amage Product Liability PR ISO N E R P E T IT IO N S 510 M otions to V acate Sentence H abeas C orpus: 530 G eneral 535 D eath Penalty 540 M andamus & O ther 550 C ivil R ights 555 Prison C ondition
F O R F E IT U R E /P E N A L T Y 610 Agriculture 620 O ther Food & D rug 625 D rug R elated Seizure of Property 21 U SC 881 630 Liquor Law s 640 R .R . & Truck 650 Airline R egs. 660 O ccupational Safety/Health 690 O ther LABOR 710 Fair Labor Standards Act 720 Labor/M gmt. R elations 730 Labor/M gmt.R eporting & D isclosure Act 740 R ailw ay Labor Act 790 O ther Labor Litigation 791 Empl. R et. Inc. Security Act IM M IG R A T IO N 462 N aturalization Application 463 Habeas C orpus Alien D etainee 465 O ther Immigration Actions
BANKRUPTCY 422 Appeal 28 U SC 158 423 W ithdraw al 28 U SC 157 P R O PE R T Y R IG H T S 820 C opyrights 830 Patent 840 Trademark
O T H E R ST A T U T E S 400 State R eapportionment 410 Antitrust 430 Banks and Banking 450 C ommerce 460 D eportation 470 R acketeer Influenced and C orrupt O rganizations 480 C onsumer C redit 490 C able/Sat TV 810 Selective Service 850 Securities/C ommodities/ Exchange 875 C ustomer C hallenge 12 U SC 3410 890 O ther Statutory Actions 891 Agricultural Acts 892 Economic Stabilization Act 893 Environmental M atters 894 Energy Allocation Act 895 Freedom of Information Act 900Appeal of Fee D etermination U nder Equal Access to Justice 950 C onstitutionality of State Statutes
SO C IA L SE C U R IT Y 861 HIA (1395ff) 862 Black Lung (923) 863 D IW C /D IW W (405(g)) 864 SSID Title X V I 865 R SI (405(g)) F E D E R A L T A X SU IT S 870 Taxes (U .S. Plaintiff or D efendant) 871 IR S Third Party 26 U SC 7609
V. ORIGIN 1 Original
Appeal to District
Proceeding
2 Removed from
State Court
Appellate Court Litigation (specify) Cite the U.S. Civil Statute under which you are filing (Do not cite jurisdictional statutes unless diversity):
3 Remanded from
6 Multidistrict
VI. CAUSE OF ACTION Brief description of cause: VII. REQUESTED IN COM PLAINT: VIII. RELATED CASE(S) IF ANY
D ATE
DEMAND $
CHECK YES only if demanded in complaint: Yes No JURY DEMAND: DOCKET NUMBER
JUDGE
SIG N ATU R E O F ATTO R N EY O F R EC O R D
38
Original Proceedings. (1) Cases which originate in the United States district courts. Removed from State Court. (2) Proceedings initiated in state courts may be removed to the district courts under Title 28 U.S.C., Section 1441. When the petition for removal is granted, check this box. Remanded from Appellate Court. (3) Check this box for cases remanded to the district court for further action. Use the date of remand as the filing date. Reinstated or Reopened. (4) Check this box for cases reinstated or reopened in the district court. Use the reopening date as the filing date. Transferred from Another District. (5) For cases transferred under Title 28 U.S.C. Section 1404(a). Do not use this for within district transfers or multidistrict litigation transfers. Multidistrict Litigation. (6) Check this box when a multidistrict case is transferred into the district under authority of Title 28 U.S.C. Section 1407. When this box is checked, do not check (5) above. Appeal to District Judge from Magistrate Judgment. (7) Check this box for an appeal from a magistrate judges decision. VI. Cause of Action. Report the civil statute directly related to the cause of action and give a brief description of the cause. Do not cite jurisdictional statutes unless diversity. Example: U.S. Civil Statute: 47 USC 553 Brief Description: Unauthorized reception of cable service VII. Requested in Complaint. Class Action. Place an X in this box if you are filing a class action under Rule 23, F.R.Cv.P.
Demand. In this space enter the dollar amount (in thousands of dollars) being demanded or indicate other demand such as a preliminary injunction. Jury Demand. Check the appropriate box to indicate whether or not a jury is being demanded. VIII. Related Cases. This section of the JS 44 is used to reference related pending cases if any. If there are related pending cases, insert the docket numbers and the corresponding judge names for such cases. Date and Attorney Signature. Date and sign the civil cover sheet.
39
Plaintiff
v.
) ) ) ) ) ) )
Defendant
A lawsuit has been filed against you. Within 21 days after service of this summons on you (not counting the day you received it) or 60 days if you are the United States or a United States agency, or an officer or employee of the United States described in Fed. R. Civ. P. 12 (a)(2) or (3) you must serve on the plaintiff an answer to the attached complaint or a motion under Rule 12 of the Federal Rules of Civil Procedure. The answer or motion must be served on the plaintiff or plaintiffs attorney, whose name and address are:
If you fail to respond, judgment by default will be entered against you for the relief demanded in the complaint. You also must file your answer or motion with the court.
CLERK OF COURT
Date:
Signature of Clerk or Deputy Clerk
40
Civil Action No. PROOF OF SERVICE (This section should not be filed with the court unless required by Fed. R. Civ. P. 4 (l)) This summons for (name of individual and title, if any) was received by me on (date) .
I personally served the summons on the individual at (place) on (date) I left the summons at the individuals residence or usual place of abode with (name) , a person of suitable age and discretion who resides there, on (date) , and mailed a copy to the individuals last known address; or , who is ; or
I served the summons on (name of individual) designated by law to accept service of process on behalf of (name of organization) on (date) I returned the summons unexecuted because Other (specify): ; or
; or
My fees are $
Date:
Servers signature
Servers address
41
42
Attachment 9 - Motion UNITED STATES DISTRICT COURT WESTERN DISTRICT OF TEXAS DIVISION
MOTION FOR Now comes the Court to: , Plaintiff pro se, and requests
Phone:
43
, Plaintiff pro se, do here by certify that on the Day of , 20 , a true and correct copy of the foregoing pleading was forwarded to , the attorney for (Defendant) by (State the manner of delivery - eg. U.S. Mail; Hand Delivery; Certified Mail) at the following address: (give address of Attorney for the Defendant) .
I,
Dated:
Signature of Plaintiff
44
Attachment 11 - Privacy Policy and Public Access to Electronic Files IN THE UNITED STATES DISTRICT COURT FOR THE WESTERN DISTRICT OF TEXAS Re: Privacy Policy and Public Access to Electronic Files The Office of the Clerk will soon image pleadings on a district-wide basis in advance of implementing a full electronic filing system. When the Court converts to a new case management system within the next 12 to 18 months, subscribers to that system will then be able to read, download, store and print the full content of civil case documents which have been previously imaged and converted to portable document format (PDF) format. At that time, criminal case documents will be made available to the United States Attorney and the defendants attorney of record in that case, with the possibility of access to all subscribers at some future point in time. Documents that have been sealed or otherwise restricted by Court order will not be made available electronically. To promote electronic access to case files, while also protecting personal privacy and other legitimate interests, effective upon entry of this order, parties shall refrain from including or shall partially redact, where inclusion is necessary and relevant, the following personal data identifiers from all pleadings filed with this Court, including exhibits, whether filed electronically or in paper, unless otherwise ordered by the Court: a. b. c. d. e. Social Security Numbers. If an individuals Social Security Number must be included in a pleading, only the last four digits of that number should be used. Names of Miner Children. If the involvement of a minor child must be mentioned, only the initials of the child should be used. Dates of Birth. If an individuals date of birth must be included in a pleading, only the year should be used. Financial Account Numbers. If financial account numbers are relevant in a pleading, only the last four digits of these numbers should be used. Home Addresses. The home address of any individual (e.g., victim) in the pleading should not be included. (Perhaps city and state only would suffice.)
In compliance with the provisions of the E-Government Act if 2002, a party wishing to file a document containing the personal data identifiers listed above may file an unredacted document under seal. The following heading must be contained in the document: SEALED DOCUMENT PURSUANT TO E-GOVERNMENT ACT OF 2002. This document shall be retained by the Court as part of the record until further order of the Court. The party must also submit a redacted copy of this document for filing in the public file. In addition, counsel should exercise caution when filing documents containing the following information: 1. 2. Personal identifying numbers (e.g., drivers license numbers); Medical records, treatment, diagnosis; 45
3. 4. 5.
Employment history; Individual financial information; and Proprietary or trade secret information.
The responsibility for redacting personal information rests solely with counsel, the parties or any other person preparing or filing the pertinent document. The Clerk of Court will not review each pleading for compliance with this policy. Counsel is strongly encouraged to share this notice with all clients so that an informed decision about the inclusion of certain materials or personal information may be made. It is further ordered that Social Security cases shall be excluded from electronic public access except for judiciary employees, the United States Attorney or his/her representatives, and litigants in said cases. Access to these cases through the Internet will only be allowed through a login and password system when it becomes available in this district. In order to further comply with the Judicial Conference Policy, in addition to the items listed in paragraphs a. through e. above, the Court shall not provide public access to the following documents under any circumstances: unexecuted warrants of any kind; pretrial bail or presentence investigation reports; statement of reasons in the Judgements in criminal cases, juvenile records and sealed documents. SIGNED and ENTERED this 18th day of May, 2004.
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GLOSSARY affidavit A written statement of facts confirmed by the oath of the party making it, before a notary or officer having authority to administer oaths. See declaration. affirmed In the practice of the court of appeals, it means that the court of appeals has concluded that the lower court decision is correct and will stand as rendered by the lower court. answer The formal written statement by a defendant responding to a civil complaint and setting forth the grounds for his/her defense. appeal A request made after a trial by a party who has lost on one or more issues asking a higher court (appellate court) to review the trial courts decision on the issue(s) in question to determine if it was correct. To make such a request is to appeal or to take an appeal. appellate About appeals; an appellate court has the power to review the judgment of a lower court (trial court) or tribunal. For example, United States Circuit Courts of Appeal review the decisions of United States District Courts. bench trial Trial without a jury before a judge who decides the outcome. brief A written statement submitted by each party in a case that explains why the court should decide the case, or particular issues in a case, in that partys favor. chambers A judges office, typically including work space for the judges law clerks and judicial assistant. case law The law as reflected in the written decisions of the courts. chief judge The judge who has primary responsibility for the administration of a court; chief judges are determined by seniority. clerk of court An officer appointed by the judges of the court to assist in managing the flow of cases through the court, maintaining court records, handling financial matters and providing other administrative support to the court. common law The legal system that originated in England and is now in use in the United States that relies on the articulation of legal principles in a historical succession of judicial decisions. Common law principles can be changed by legislation. complaint A written statement filed by the plaintiff that initiates a civil case, stating the wrongs alleged committed by the defendant and requesting relief from the court. contract An agreement between two or more persons that creates an obligation to do or not to do a particular thing.
Rev. Ed. April 21, 2009
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counsel Legal advice; a term also used to refer to the lawyers in a case court Government entity authorized to resolve legal disputes. court reporter A person who makes a word-for-word record of what is said in court, generally by using a stenographic machine, shorthand or audio recording and then produces a transcript of the proceedings upon request. damages Money paid by defendants to successful plaintiffs in civil cases to compensate the plaintiffs for their injuries. declaration Whenever a matter is required or permitted to be supported by a sworn affidavit, such matter also may be established, with the same force and effect, by the unsworn declaration, certificate, verification, or statement, in writing of such person which is subscribed by him as true under the penalty of perjury and dated in substantially the following form: I declare under penalty of perjury that the foregoing is true and correct. Executed on (date) and (signed). default judgment A judgment rendered in favor of the plaintiff because of the defendants failure to answer or appear to contest the plaintiffs claim. defendant In a civil case, the person, company, or organization against whom the plaintiff brings suit. deposition An oral statement made before an officer authorized by law to administer oaths. Such statements are often taken to examine potential witnesses, to obtain discovery, or to be used later in trial. See discovery. discovery The process by which lawyers learn about their opponents case in preparation for trial. Typical tools of discovery include depositions, interrogatories, requests for admissions, and requests for documents. All of these devices help the parties learn the relevant facts and collect and examine any relevant documents or other materials. dispositive motion A dispositive motion is a motion that completely resolves a claim, either dismissing the claim and not granting relief or awarding relief based on a claim. docket A log containing the complete history of each case in the form of brief chronological entries summarizing the court proceedings. evidence Information presented in testimony or in documents that is used to persuade the fact finder (judge or jury) to decide the case in favor of one side or the other. federal question jurisdiction Jurisdiction given to federal courts in cases involving the interpretation and application of the U.S. Constitution, acts of Congress and treaties. file To place a paper in the official custody of the clerk of court to enter into the files or records of a case. 48 Rev. Ed. April 21, 2009
in forma pauperis In the manner of a pauper. Permission given by the court to a person to file a case without payment of the required court fees because the person cannot pay them. interrogatories Written questions sent by one party in a lawsuit to an opposing party as part of pretrial discovery in civil cases. The party receiving the interrogatories is required to answer them in writing under oath. issue 1. The disputed point between parties in a lawsuit; 2. To send out officially, as in a court issuing an order. judge An official of the judicial branch with authority to decide lawsuits brought before courts. judgment The official decision of a court finally resolving the dispute between the parties to the lawsuit. jurisdiction 1. The legal authority of a court to hear and decide a case; 2. The geographic area over which the court has authority to decide cases. jury The group of persons selected to hear the evidence in a trial and render a verdict on matters of fact. jury instructions A judges directions to the jury before it begins deliberations regarding the factual questions it must answer and the legal rules that it must apply. jurisprudence The study of law and the structure of the legal system. lawsuit A legal action started by a plaintiff against a defendant based on complaint that the defendant failed to perform a legal duty which resulted in harm to the plaintiff. litigation A case, controversy, or lawsuit. Participants (plaintiffs and defendants) in lawsuits are called litigants. magistrate judge A judicial officer of a district court who may conduct many pretrial civil matters on behalf of district judges, and who, with the consent of the parties, may decide civil cases. mediation A formal process by which the parties and their attorneys, if any, meet with a mediator in order to discuss settling the case under mutually agreeable terms and conditions. mistrial An invalid trial, caused by fundamental error. When a mistrial is declared, the trial must begin again with the selection of a new jury. motion A request by a litigant to a judge for a decision on an issue relating to the case. opinion A judges written explanation of the decision of the court. oral argument
Rev. Ed. April 21, 2009
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An opportunity for lawyers to summarize their position before the court and also to answer the judges questions. party One of the litigants. At the trial level, the parties are typically referred to as the plaintiff and defendant. plaintiff The person who files the complaint in a civil lawsuit. pleadings Written statements filed with the court which describe a partys legal or factual assertions about the case. pretrial conference A meeting of the judge and lawyers (or pro se litigants) to plan the trial, to discuss which matters should be presented to the jury, to review proposed evidence and witnesses, and to set a trial schedule. pretrial submissions The information required by Local Rule CV-16(e) to be submitted to the Court and exchanged with each opposing party no later than 10 days before trial. procedure The rules for conducting a lawsuit. pro se A Latin term meaning on ones own behalf; in courts, it refers to persons who present their own cases without lawyers. record A written account of the proceedings in a case, including all pleadings, evidence, and exhibits submitted in the course of the case. service of process The delivery of summonses to the appropriate party. settlement Parties to a lawsuit resolve their dispute without having a trial. statute A law passed by a legislature. subpoena A command, issued under authority of a court or other authorized government entity, to a witness to appear and give testimony. subpoena duces tecum A command to a witness to appear and produce documents; decision made on the basis of statements and evidence presented for the record without a trial. It is used when it is not necessary to resolve any factual disputes in the case. Summary judgment is granted when on the undisputed facts in the record one party is entitled to judgment as a matter of law. testimony Evidence presented orally by witnesses during trials. transcript A written, word-for-word record of what was said, either in a proceeding such as a trial, or during some other formal conversation, such as a hearing or oral deposition. verdict
Rev. Ed. April 21, 2009
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The decision of a trial jury or a judge that determines the outcome of a civil case. witness A person called upon by either side in a lawsuit to give testimony before the court or jury.
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LIST OF AVAILABLE FORMS / EXAMPLE DOCUMENTS The forms and example documents listed below are available individually from our public web site. You can download the forms either directly from our site or by using the links provided below: Attachment 1 - Civil Complaint Attachment 2 - Equal Employment Opportunity Commission (EEOC) Complaint Attachment 3 - Equal Employment Opportunity Commission (EEOC) Checklist Attachment 4 - Application to Proceed in District Court Without Prepaying Fees or Costs (AO 240) (also referred to as Motion to Proceed in Forma Pauperis) Attachment 5 - Motion for Appointment of Counsel Attachment 6 - Civil Cover Sheet & Instructions (JS 44) Attachment 7 - Summons in a Civil Action (AO 440) Attachment 9 - Motion Attachment 10 - Certificate of Service Attachment 11 - Privacy Policy and Public Access to Electronic Files
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