DELTECH MUN'13
(9,10 February)
Resolution for Revolution
DELEGATE CONFERENCE HANDBOOKLetter from the Secretariat
Dear delegates
We hope you you are as excited about the upcoming conference as we are. We
present to you the delegate conference handbook which contains a comprehensive
description of the format and rules of procedure one can expect at DelTech. This is
the underlying structure to the debate over the two days. While familiarizing
yourself with the same shall certainly prepare you for a smooth flow of debate,
please, be assured, that in case any assistance is needed during the conference,
our Executive Board shall most certainly help in any way within its capacity. We
hope to see you at Delhi Technological University, prepared to compete to be the
best. Thank you.
Regards
The Secretariat
DelTech MUN’13About the United Nations
The United Nations came into existence on October 24, 1945. On that day,
the United Nations Charter became operative, having been ratified by the
five permanent members of the Security Council and a majority of the other
signatories.
The primary purposes for which the United Nations was founded are
detailed in Chapter I, Article 1 of the Charter.
These are:
4. To maintain international peace and security;
2. To develop friendly relations among Nations based on respect for the
principle of equal rights and self-determination of peoples, and to take other
appropriate measures to strengthen universal peace;
3. To achieve international cooperation in solving international problems
of economic, social, cultural, or humanitarian character, and in promoting
and encouraging respect for human rights and for fundamental freedoms
for all without distinctions as to race, sex, language and religion;
4. To be a center for harmonizing the actions of nations in the
attainment of these common ends.
The United Nations has six primary bodies:
The General Assembly (GA): The GA is the central organ of the United
Nations. The GA has been described as the nearest thing to a “parliament
of mankind", as all member states are members of the GA, and each
member has one vote. The GA makes recommendations on international
issues, oversees all other UN bodies which must report to the GA annually,
approves the UN budget and apportions UN expenses. On the
recommendation of the Security Council, the GA elects the Secretary-
General, and holds the authority to admit and expel member states. Voting
in the GA is ordinarily by simple majority, although on "important questions"
a two-thirds majority is required.
The Security Council (SC): The Security Council is charged with the
primary responsibility for maintaining international peace and security. Ithas the power to employ United Nations forces and direct action against
threats to the peace. Fifteen members sit on the Security Council,
including the five Permanent Members (China, France, Russia, the United
Kingdom, and the United States) along with ten "at-large" members who
are elected by the General Assembly for two-year terms. A majority in the
Security Council consists of nine members voting "yes". However, a "no
vote by any of the Permanent Members has the effect of vetoing or
blocking motions for action.
Economic and Social Council (ECOSOC): ECOSOC is the primary body
dealing with the economic, social, humanitarian and cultural work of the
United Nations system. ECOSOC oversees five regional economic
commissions and six "subject-matter" commissions, along with a sizeable
system of committees and expert bodies. ECOSOC is composed of 54
member states, elected by the GA for three-year terms.
Trusteeship Council (TC): In 1945 there were 11 Trust Territories, which
were regions without their own governments. These 11 regions were
placed under the TC, which helped them prepare for and achieve
independence. With the admittance of Palau as a member state in 1994,
the TC has now completed its original mandate. The TC today is inactive,
but is formally composed of the permanent Security Council members.
The International Court of Justice (ICJ): The International Court of
Justice, or World Court, is the primary judicial organ of the UN, and decides
international legal disputes. All UN members are automatically able to
bring matters before the ICJ; however, states must agree to accept the
jurisdiction of the ICJ before it can decide a dispute involving that state.
Fifteen judges elected by the GA serve 9-year terms on the Court.
Secretariat: The Secretariat is composed of the Secretary-General and
the United Nations Staff. Approximately 16,000 persons are employed as
the staff of the UN, one-third of whom work at the UN headquarters in New
York City. The other two-thirds work for various subsidiary bodies of the
United Nations. The Secretary-General serves a five-year renewable term.In addition to the six main bodies, the United Nations includes a large
"family" of specialized agencies and programs which the UN administers.
Examples include the Food and Agricultural Organization (FAO), the
International Monetary Fund (IMF), the World Health Organization (WHO),
and the United Nations Children's Fund (UNICEF).Rules of Procedure
Rule 1: Scope
The rules included in this guide are applicable to the committees to be
simulated at DelTech'13. Each rule is self-sufficient unless modified by the
Secretariat, in which case, the modification will be deemed adopted from
before the session begins. No other rules of procedure apply. If a situation
arises which has not been addressed by the Rules of Procedure, the
Chairperson will be the final authority on which rule to apply.
Rule 2: Language
English shall be the official and working language of the conference at all
times.
Rule 3: Decorum
Delegates are to conduct themselves as diplomats at all times and shall
show courtesy to other delegates, the Secretariat, Executive Board and the
conference staff of the venue and shall at all times present themselves in
formal business attire. The Chairperson will immediately call to order any
delegate who fails to comply with this rule. The Secretary-General may
expel any delegate for failing to adhere to this rule.
Rule 4: Representation
A member of the Committee is a representative who is officially registered
with the Conference. Each member will be represented by one delegate as.
given in the country matrix and will have one vote.
Rule 5: Participation of Non-Members
Representatives of Accredited Observers will have the same rights as
those of full members, except that they may not sign or vote on draft
Declarations or amendments. These representatives reserve the right to
vote only on procedural matters but not substantive matters.Rule 6: Attendance
At the beginning of the opening session, and other sessions at the
discretion of the Executive Board, the Rapporteur will call on Member
States and Non-Members in English alphabetical order to state their
attendance.
Members will reply ,present" or ,present and voting", where ,present and
voting’ means that the Member State cannot abstain on the substantive
vote.
Rule 7: General Powers of the Executive Board
The Executive Board consists of the Chairperson ( or President/Director
General), Vice Chairperson and Rapporteur. Committee session will be
announced open and closed by the Chairperson who may also propose the
adoption of any procedural motion to which there is no significant objection.
The Chairperson, subject to these rules, will have complete control of the
proceedings at any meeting and will direct the flow of debate, grant the
right to speak, ask questions, announce decisions, rule on points, and
ensure and enforce the adherence to these rules.
If necessary and given no objections, the Chairperson may choose to
suspend the rules in order to clarify a certain substantive or procedural
issue. All procedural matters in committee are subject to the discretion of
the Chairperson. The Chairperson can also choose to temporarily transfer
his or her duties to another member of the Executive Board. Executive
Board members may also advise delegations on the possible
course of debate. In the exercise of these functions, the Executive Board
will be at all times subject to these rules and responsible to the Secretary-
General.
Rule 8: Agenda
The Agenda for the meeting shall be as has been disclosed by the
Secretariat earlier.Rule 9: Setting the Agenda
A motion to set the agenda is in order as the first motion during the opening
session. A motion to set the agenda will be made and the delegate making
the motion will state the topic area to be debated first. This motion requires
a second. Once the motion has been made, a provisional speakers list
shall be established with three delegates speaking for and three delegates
speaking against the motion. After the provisional speakers list is
exhausted the committee shall move into an immediate vote: a simple
majority is required for the motion to pass.
A motion to proceed to the second topic area is in order only after the
committee has adopted or rejected a Declaration on the first topic area or
debate has been adjourned.
Rule 10: Speakers List
After the Agenda has been determined, one continuously open Speakers
List will be established for the purpose of general debate. This Speakers
List will be followed for all debate on the topic area, except when
superseded by procedural motions, amendments, or the introduction of a
draft Declaration. Speakers may speak generally on the agenda being
considered and may address any draft Declaration currently on the floor.
By default, debate automatically closes when the Speakers List is
exhausted.
Rule 11: Speeches
No delegate may address a session without having previously obtained the
permission of the Chairperson. The Chairperson may call a speaker to
order if his/her remarks are not relevant to the subject under discussion, or
are offensive to Committee members or Executive Board.
Rule 12: Limitation of Speaking Time
The Chairperson may limit the time allotted to each speaker. However,
delegates can motion to increase or decrease the speaking time, which will
be voted upon by the committee or council. When a delegate exceeds
his/her allotted time, the Chairperson may call the speaker to order withoutdelay. However, the Chairperson has the discretion to be flexible (within
reason) about the time limit to allow a delegate to
finish his or her thought in order to account for the varying fluency of
English among conference attendees.
Rule 13: Yields
A delegate granted the right to speak in general debate may yield in one of
three ways:
Yield to another delegate. His or her remaining time will be given to that
delegate, who may not make any further yields.
Yield to points of information/questions. The Chairperson, who has the right
to call to order any delegate whose question is rhetorical and leading
and/or not designed to elicit information, may select questioners.
Follow-up questions will be allowed only at the discretion of the
Chairperson.
Yield to the Chairperson. Such a yield should be made if the delegate does
not wish to yield to questions/point of informations or another delegate. The
Chairperson will then move to the next speaker on the speakers’ list.
Delegates must declare any yield by the conclusion of his or her speech. If
time runs out, the Chairperson will simply move to the next speaker. Also,
yields are not in order during moderated caucus.
Rule 14: Right of Reply
A delegate whose personal or national integrity has been impugned by
another delegate may submit a Right of Reply only in writing to the
Executive Board. The Chairperson will grant the Right of Reply at his/her
discretion; this decision is not appealable. A delegate granted a Right of
Reply will not address the Committee except at the request of the
Chairperson. A Right of Reply to a Right of Reply is out of order.
Rule 15: Point of Personal Privilege
During the discussion of any matter, whenever a delegate experiences any
personal discomfort, the delegate may raise a Point of Personal Privilege,
and the Chairperson shall immediately address the point. A Point of
Personal Privilege must refer to a matter of physical comfort, safety and/orwell being of the members of the committee only. The Chairperson may
refuse to recognize a Point of Personal Privilege if the delegate
has not shown proper restraint and decorum, or if the point is dilatory in
nature. While a Point of Personal Privilege in extreme case may interrupt a
speaker at any time, delegates should use this power with the utmost
discretion.
Rule 16: Point of Order
During the discussion of any matter, a delegate may rise to a Point of Order
to indicate an instance of improper parliamentary procedure. The Point of
Order will be immediately decided by the Chairperson in accordance with
these rules of procedure. The Chairperson may rule out of order those
points that are improper. A representative rising to a Point of Order may not
speak on the substance of the matter under discussion as per the
discretion of the Chairperson. A Point of Order may only interrupt a speaker
if the speech is not following proper parliamentary procedure. However the
final decision of accepting a point of order lies in the hands of the
Chairperson
Rule 17: Point Of Information (question to other delegates)
After a delegate gives a speech, and if the delegate yields their time to
Points of Information, a Point of Information can be raised by delegates
from the floor. The speaker will be allotted the remainder of his or her
speaking time to address Points of Information. Points of Information are
directed to the speaker and allow other delegations to ask questions in
relation to speeches and Declarations.
A delegate may rise for a plea to follow up if his/her question has not been
answered properly and a follow up is required for clarification. A plea to
follow up is subject to the discretion of the Chairperson.
Rule 18: Point of Inquiry
When the floor is open, a delegate may rise to a Point of Inquiry to ask the
Chairperson a question regarding the rules of procedure. A Point of Inquiry
may never interrupt a speaker. Delegates with substantive questionsshould not rise to this Point, but should rather approach the committee staff
during caucus or send a note to the dais.
Rule 19: Motion to Suspend Debate
Upon the recommendation of the Chairperson or any delegate, the
committee may consider a motion to Suspend Debate for the purpose of a
moderated or unmoderated caucus. This motion requires a majority vote.
Moderated Caucus: The purpose of a moderated caucus is to facilitate
substantive debate at critical junctures in the discussion. In a moderated
caucus, the Chairperson will temporarily depart from the Speakers List and
call on delegates to speak at his/her discretion. A motion for a moderated
caucus is in order at any time when the floor is open, prior to closure of
debate. The delegate making the motion must briefly explain its purpose
and specify a time limit for the caucus, not to exceed twenty minutes, and a
time limit for the individual speeches. During moderated caucus, yields
shall be out of order.
Once raised, the motion will be voted on immediately, with a simple
majority of members required for passage. In the case of multiple
moderated caucuses, the Chairperson will rank the motions in descending
order of length and the Committee members will vote accordingly. The
Chairperson may rule a motion out of order and his/her decision is not
subject to appeal. If no delegate wishes to speak during a moderated
caucus, the caucus shall immediately end. A moderated caucus may be
extended only twice but only after the caucus has ended.
Un-moderated Caucus: Un-moderated caucuses allow delegates to have
informal discussions. A delegate may motion for an unmoderated caucus at
any time when the floor is open, prior to closure of debate. The delegate
making the motion must specify a time limit and a purpose for the
unmoderated caucus, not to exceed twenty minutes. The motion will
immediately be put to a vote and will pass given a simple majority. In the
case of multiple unmoderated caucuses, the Chairperson will rank the
motions in descending order of length and the Committee members will
vote accordingly. The Chairperson may rule the motion out of order andhis/her decision is not subject to appeal. An unmoderated caucus may be
extended only twice.
Rule 20: Motion to Table Debate
During the discussion of any matter, the committee may consider a motion
to table debate on the item under discussion at the recommendation of the
Chairperson or any delegate. If the motion is seconded, two
representatives may speak in favor of and two against the motion. Then,
the motion shall immediately be put to a vote. A two-thirds majority is
required for passage. If a motion to table debate is passed, the topic is
considered tabled and no further actions or votes will be taken on it. A
tabled topic may be reintroduced to the committee so that debate can
resume through the same process. The motion to resume debate on a
tabled topic shall also require a two-thirds majority for passage.
Rule 21: Closure of Debate
A delegate may at any time move for the closure of debate on the item
under discussion, after which debate will end and all draft Declarations and
amendments will be put to an immediate vote. Permission to speak on the
closure of debate shall be accorded only to two speakers opposing the
closure, after which the motion shall be immediately put to a vote. This
motion requires a two-thirds majority decision. Upon passage of this motion
the Chairperson shall declare the closure of debate and immediately move
into voting procedure on the substantive proposals introduced and pending
before the committee. The committee shall also close debate and move
into voting procedure when the speakers list has been exhausted.
Rule 22: Motion for Suspension or Adjournment of Meeting
During the discussion of any matter, a delegate may move for the
suspension or adjournment of the meeting. The Chairperson may rule such
motions out of order. When in order, such a motion shall not be debated
but shall be immediately put to a vote and requires simple majority to pass.
The suspension of the meeting means the postponement of all Committee
functions until the next meeting. This motion is most commonly made to
end committee session for purpose of lunch or any break.The adjournment of the meeting means the postponement of all Committee
functions for the conference. This motion is most commonly made to end
the final meeting of the conference.
Rule 23: Draft Proposal
Delegates may deliberate during the round of consultation to prepare a
draft proposal for negotiation with the respective trade blocs for the
purpose of reaching a consensus. Draft proposals are intended to facilitate
consensus building between the member nations in case of a deadlock in
the deliberations. The draft proposal shall consist of the demands of the
proposing bloc and the demands of the other bloc which the proposing bloc
has agreed to accept.
After the draft is concluded and finalized, the same shall be submitted to
the executive board and the intended bloc.
Rule 24: Working Papers
Delegates may propose working papers for consideration of the meeting.
Working papers are intended to aid the meeting in its discussion and
formulation of draft declaration and need not be written in a specific format.
Working papers are not official documents and may be presented in any
format approved by the Vice Chairperson, but do require the signature of
the Vice Chairperson to be copied and distributed. Once distributed,
delegates may consider that working paper introduced and begin to refer to
that working paper by its designated number. Working papers do not
require signatories or votes of approval.
Rule 25: Sponsors and Signatories
Sponsors of a draft declaration are the principal authors of the document
and agree with its substance. Although it is possible to have only one
sponsor, this rarely occurs at the UN, since countries must work together to
create widely agreeable language in order for the draft declaration to pass.
Sponsors in effect control a draft declaration and only they can approve
immediate changes.Signatories are countries that may or may not agree with the substance of
the draft declaration but still wish to see it debated so that they can propose
amendments.
Rule 26: Amendments
An amendment is a proposal that adds to, deletes from or revises part of a
draft declaration.
Delegates may amend any draft declaration that has been introduced. Both
friendly and unfriendly amendments require the approval of the
Chairperson. An amendment is considered friendly if all sponsors of the
initial draft declaration are in support of the amendment. Such an
amendment is adopted automatically. An unfriendly amendment is a
change that some or all of the draft declaration’s sponsors do not support
and must be voted upon by the committee. Amendments to amendments
are out of order.
Rule 27: Procedural Voting
Voting on any matter other than draft Declarations and amendments is
considered procedural. Each and every member of the committee,
including Observers must vote on all procedural motions, no abstentions
will be allowed. A simple majority shall be considered achieved when there
are more “Yes” votes than “No” votes. A two-thirds vote will require at least
twice as many “Yes” votes than “No” votes. If there is not the required
number of speakers for or against a motion, the motion will automatically
fail or pass.
Rule 28: Substantive Voting
The only substantive voting will be voting on draft resolutions and
amendments. After debate has been closed on the general topic area, the
committee will move into substantive voting procedures and the chambers
are then sealed. All matters will be voted upon using placards by default,
except if a motion for a roll call vote is accepted.Rule 29: Division of the Question
After debate on any topic has been closed, a delegate may move that
operative parts of a draft Declaration be voted on separately. Sub-operative
clauses may not be removed by division of the question.
+ The motion can be debated to the extent of at most two speakers for and
two against, to be followed by an immediate procedural vote on that
motion.
+ If the motion receives the simple majority required to pass, the
Chairperson will take motions on how to divide the question and prioritize
them from most severe to least severe.
+ The committee will then vote on the motions in the order set by the
Chairperson. If no division passes, the Declaration remains intact. Once a
division, requiring a simple majority, has been passed, the Declaration will
be divided accordingly, and a separate procedural vote (implying no
abstentions) will be taken on each divided part to determine whether or not
it is included in the final draft. If all of the operative parts of the substantive
proposal are rejected, the draft Declaration will be considered to have been
rejected as a whole.
+ Parts of the draft Declaration that are subsequently passed will be
recombined into a final document. The final document will be put to a
substantive vote as a whole, requiring a simple majority of those voting
syes" or ,no" to pass.
Rule 30: Roll Call Voting
After debate is closed on any draft Resolution, any delegate may request a
roll call vote. Such a motion may be made from the floor, seconded by 20
percent of the member states present. A motion for a roll call vote is in
order only for substantive votes.
+ Ina roll call vote, the Rapporteur will call countries in alphabetical order
starting with a selected member.+ In the first sequence, delegates may vote “Yes,” “Yes with Rights”, “No
“No with Rights”, “Abstain,” or “Pass.” Delegates who vote either “Yes with
Rights” or “No with Rights” reserve the right to explain his/her vote only
when the delegate is voting against the policy of his/her country. The
delegate will only be allowed to explain an affirmative or negative vote, not
an abstention from voting.
+ A delegate who passes during the first sequence of the roll call must vote
(i.e. may not abstain or pass) during the second sequence. The same
delegate may not request the right to explain his/her vote.
+ All delegates who had requested the right of explanation will be granted
time to explain their votes. The speaking time will be set at the discretion of
the Chairperson.Some Acceptable Preambulatory Clauses
Affirming
Gravely concerned
Approving
Having considered
Aware of
Having considered further
Believing
Having devoted attention
Bearing in mind
Having examined
Confident
Having studied
Considering also
Having heard
Contemplating
Having received
Convinced
Keeping in mind
Declaring
Noting further
Deeply concerned
Noting with approval
Deeply conscious
Noting with deep concern
Deeply convinced
Noting with regret
Deeply disturbed
Noting with satisfaction
Deeply regretting
Noting with zest
Desiring
Observing
EmphasizingReaffirming
Expecting
Recalling
Expressing its satisfaction
Recognizing
Expressing its wish
Referring
Fulfilling
Reiterating
Fully aware
Seeking
Fully alarmed
Taking into account
Fully believing
Taking into consideration
Further deploring
Taking note
Further recalling
Viewing with appreciation
Guided by
Welcoming
Some Acceptable Operative Clauses
Accepts
Affirms
Appeals
Approves
Authorizes
Calls
Calls upon
Commends
Condemns
Notes
CongratulatesOffers
Confirms
Proclaims
Considers
Reaffirms
Decides
Recommends
Declares
Demands(*)
Renews
Deplores
Requests
Designates
Emphasizes
Supports
Encourages
Trusts
Endorses
Takes note of
Expresses its appreciation
Transmits
Expresses its hope
Urges
(*) only the Security Council may “demand”Contact
For further information, contact USG, Delegate Relations:
Pooja Chitkara (9810394784)
Vidhi Tuteja (9971144527)
Anmol Jain (9818896256)
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