Admission and Releasing of Inmates
Admission and Releasing of Inmates
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT BUREAU OF JAIL MANAGEMENT AND PENOLOGY
144 Mindanao Avenue, Project 8, Quezon City
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II.
BACKGROUND/RATIONAlE
The Guiding Principles of the United Nations Standard Minimum Rules for the
The correctional process that starts with the admission of the inmate greatly influences his/her attitude and behavior toward the custodial and rehabilitative regimens he/she must undergo during confinement, and perhaps, to some extent,
affect his/her outlook and adjustment after his/her release.
III. PURPOSE
This policy aims to provide a standardized admission and releasing procedures of inmates at the jail facilities of the Bureau of Jail Management and Penology as well as the actions to be taken by the warden in relation to the case of the inmate from the time he/she is admitted until the time of his/her release.
IV. OBJECTIVES
1. To provide standardized guidelines in the admission of inmates; 2. To institutionalize a feedback and referrai mechanism for the notification of stakeholders; and
3. To establish standardized guidelines in the releasing of inmates.
V.
PROCEDURE ON ADMISSION
A. DESK OFFICER
1.
2.
Upon commitment of an inmate, check the credentials of the person
bringing the inmate to determine his/her/their identity and authority.
3. 4.
5.
Information/Complaint Medical Certificate issued by Government Hospital Examine the arrest report and the authenticity of the commitment order. Take all cash and other personal property from the inmate, list them down on a receipt form duplicate, duly signed by him/her and countersigned by the inmate. Original receipt should be kept for the record and duplicate should be given to the inmate. All cash and other valuables of the inmate must be turned over to the Jail Property Custodian for safekeeping and covered by a receipt.
B. RECORDS!ADMITTING OFFICER
1. 2.
3.
4.
Receives the documents from the DO and starts the booking procedures. Inmate is fingerprinted and photographed. Inmate is strip-searched to check for any markings, cuts, bruises, etc. and same shall be indicated in the jail booking report. Inmates clothing shall be checked for presence of contra bands.
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5. 6.
In a dialect that the inmate understands, he/she shall be apprised of the provisions of Art 29 of the RPC as amended by RA 6127. If the inmate agrees to abide by the same disciplinary rules upon convicted inmates, he/she shall be asked to sign a Detainee's Manifestation.
Otherwise, the warden issues a Certification under oath to the effect that
the detainee was apprised of the provision of Art 29 of the RPC as amended and that the inmate refused to sign.
Conducts thorough check-up on the overall condition of the inmate during the time he/she was brought to the jail. Checks on the entries in the medical certificate to ascertain any discrepancies and records any findings not indicated.
E. RECORDS! DESK OFFICER (as the case maybe) 1. Assigns the newly committed inmate to his/her cell.
F. JAIL WARDEN
1. Coordinate with concerned agencies regarding the case of inmate for speedy disposition and to furnish them copy of the needed documents available.
2.
The warden, through his paralegal officer, shall ensure that the case of inmate is being attended to by the courts and prosecutors' office by constantiy coordinating with them with the purpose of speeding-up the
disposition of the case. For this purpose, the sharing of non-confidential information with the concerned agencies is encouraged.
3.
The following agencies/persons shall be notified by the warden upon commitment of the inmate:
a. Presiding Judge
c. PNP
d. NBI
e. Family f. PAD lawyer g. IBP iegal aide h. i. j. k. Private lawyer Priest or religious minister Private physician Commission on Human Rights -
mandatory (to submit list of committed inmates monthly) mandatory (to submit list of committed inmates monthly) mandatory mandatory mandatory
in case of indigent inmate in case of indigent inmate and
unavailability of PAD lawyer upon request upon req uest upon req uest as needed / to submit list of
committed inmates monthly
o. DSWD
p. Court (other branches)
as needed as needed mandatory in case of foreign national/alien mandatory in case of CICl in case of multiple cases
B. RECORDS!ADMIN OFFICER
1.
2.
Starts processing inmates' release. Checks inmate records to be sure that the data in the Release Order coincide with the data in the inmates' carpeta (spelling of name, offense,
Criminal Case Number, etc.)
3. 4.
Checks that the inmate has no other pending case/s Routes the Release Paper to different signatories.
C. PROPERTY CUSTODIAN
1.
2. Checks on the receipt of property and returns to the inmate his/her deposited items. Makes sure that returned properties were duly received by the inmate in his/her logbook.
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D. DESK OFFICER
1.
Puts into record the release of inmate and the condition of the inmate upon his/her release.
E. JAIL WARDEN
1.
Report to concerned agencies/persons the release of inmate for aftercare program. The following agencies/persons shall be notified by the warden upon release of the inmate: a. Barangay Captain b. Priest or religious minister c. Family d. Court mandatory mandatory if release is not witnessed by any
member of immediate family
VIII.
SEPARABILITY CLAUSE
In the event that any provision or part of this SOP be declared unauthorized or rendered invalid by a competent authority, those provisions not affected by such declaration shall remain valid and effective.
REPEALING CLAUSE
All other existing issuances which are inconsistent with this policy are hereby rescinded or modified accordingly.
IX. EFFECTIVITY
This policy shall take effect immediately.
FLOWCHART A
chec:kthe credeMiaisof the person the inmate to detennlne hls/her/thelr identity & lruncte is fi"erprilted & CUImty. photographed. Make sure that the followi" Inmate is strip-searthed to documentsare available: checkb' any markl~ cuts, bruises, etc. &same shall be " Commitment Order indicatedin the Jail booki" " llionnation report. " MedlcaI certificate issued by Inmates ciotti" shall be 6ovenunertHospital chededfor pre5erxe of contrabaID. Examlnethe arrest report &the iMhentidly of the commitment Ina dialect that the inmate order. _rstands, he/she shall be
bri."
Concb:ts ttIJrolllh c:heck-up 00 the overall condition of the inmate dtJi" the time he/she was brqht to the jail.
Checks on the entries inthe medical certificate to asalrtain any tkrepaooesand reconIsanyfl not indicated.
AWgnsthe newly
COIIlmittedlnmate to
lis/hercell.
Take all cam and other personal property from the inmate, list them _ on arecelptfonn dupI1cate, duly signed br him/her &auterslped by the Inmate. OriginaireceiptshouJd be kept for the record and .....reate should be &Mnlo the inmate.
inmate mill: be t1ned over to the llllleroath to the effed:thIt the detaInee_ apprfsedofthe Property ClItodian for pmvision Ii Art 29ci the RPC as safekeepl . . mwered br I amendedand ItIIlt the IIIIIIIlte receipt
A1lcashandcthervaluablescithe
reflaedto aIIide.
*Note:
The jail warden shall see to it that all the concerned agencies I persons as stated in Section VI {3} shall be informed of the commitment of the inmate in his/her jail.
FLOWCHART B
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1. Upon receipt of
1. Starts processing
inmates' release.
2. 01ecks inmate records to be sure that the data in the Release Order coincide with the data in the inmates' carpeta (spelling of name,
easels
4. Routes the Release
Paper to different
sipatories