Viewing Tools Publisher offers a group of viewing tools to help you control the layout of your text, images

and objects on the page. These viewing tools are for your editing purposes only. They can be turned on and off and will not appear in your printed publication.

To access and choose viewing tools, select the View tab and locate the Show group. Click the checkboxes of the various view options to turn them on and off.

Figure 7: Viewing Tools

Publication viewing tools The publication viewing tools include:

Rulers You can use the rulers to the left and top of your publication to help you line up text, images and other objects and get a clearer idea of exactly where those objects will appear on the printed page. When you select an object in your publication, a white space will appear on the rulers to show the object's location.

Figure 8: The Rulers

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Baselines Baselines are evenly-spaced horizontal lines that you can use to line up text. You'll learn about automatically aligning text to your baselines in the Working with Text lesson.

Figure 9: The Baselines Boundaries Boundaries are dark blue dashed borders that appear around your objects. Viewing object boundaries can be useful when you are aligning objects or wrapping text.

Figure 10: The Object Boundaries

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Guides Guides are thin lines that help you align various objects. There are two types of guides: Margin guides, which are blue lines that mark the edges, or margins, of the printable area on each page of your publication. Margin guides are automatically created when you set your page margins.

Figure 11: The Guides Customizable guides, which are green lines that you can add anywhere in your publication.

Figure 12: Customizable Guides

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To Add Green Guides: 1. Click either the horizontal or vertical ruler.

Figure 13: Creating Vertical Guide 2. Drag your mouse to your publication, and release to add the guide in the desired location. Dragging the guide to the desired location

Figure 14: The move caption 3. Your guide will be placed. You can move it any time by clicking and dragging it.

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Figure 15: The added guide The Task Pane The right task pane shows a larger thumbnail of the selected design and any available settings which can be changed. Make changes in the color scheme, font scheme, business information, page size, layout, etc. Some publication types do not allow for editing of some of the options. In this case, they will be grayed out. When all settings are chosen, click the Create button to create the publication. If the default setting fits the needs for a publication, just double click on the type of publication. Once the Publication is created, the main Publisher window will be displayed. The menu bar and other toolbars have several the same choices that are used in Office 2003 applications. This is a desktop publisher 2010, so an Object toolbar has been added to the left side of the Publisher window. Backstage View In Publisher 2010, options for saving, printing and creating publications are all located in Backstage view. It is similar to the Office Button Menu from Publisher 2007 or the File Menu from earlier versions of Publisher. However, unlike those menus, it is a full-page view, which makes it easier to work with.

To access Backstage view, click the File tab.

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Study the different commands numbered 1 to 8 in figures below.

1 1 2 3 4 5 6 7 8

Figure 1: The Save, Save As, Open and Close Command

Figure 2: The Info Command

Figure 3: The Recent View Command

Figure 4: The New Command

Figure 5: The Print Command

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Figure 6: The Save and Send Command

Figure 7: The Help Command

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Figure 8: The Option Command

Process
Try to explore the Desktop Publishing software to familiarize yourself with the different tools to be used in doing creative designs. Do the following to test yourunderstanding 1. Open Publisher on your computer. A new blank publication will be created. (You'll need to exit Backstage view to view it.) 2. Click through all of the tabs and notice how the Ribbon options change. 3. Try turning on and off various viewing tools. 4. Add a green guide. 5. Return to Backstage view to view your publication info. 6. Close Publisher without saving the publication.

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Lesson 3:Common Task in Publisher

Know
I. WORKING WITH TEXT To create and design effective publications, you need topresent text in a readable and visually interesting way. For this reason, Publisher offers a number of tools that let you customize and control the layout and appearance of the text in your publication. In this lesson, you'll learn how to add and arrange text boxes, as well as how to format them and the text they contain. As you enter text in Publisher, you'll need to adjustit to fit your publication. While most of Publisher's text tools are the same as those in other Office programs, a few are specifically designed to handle Publisher's unique publication tasks. Text Basics In order to use MS Publisher, you must have the knowledge in using the Microsoft Word application. If you find yourself having trouble working with text in Publisher, review your Word course, especially the following lessons:

Text Basics - Reviews basic topics like inserting, deleting, copying, and movingtext Formatting Text - Includes text formatting tasks like changing font style, size, and color Checking Spelling and Grammar - Presents tools you can use to proofread your text Working with Lists - Guides you through creating and formatting lists Line and Paragraph Spacing- Explains how to adjust spacing

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II. WORKING WITH TEXT BOXES In Publisher, text is contained in text boxes, which are blocks of text that you can place on the page. When you create or select a text box, the Text Box Tools tab will appear on the Ribbon. On this tab are commands that let you adjust and format your text box and the text it contains.

The Ribbon Insert a Text Box: 1. On the Ribbon, select the Insert tab and locate the Text group.

The Insert Command 2. Click the Draw Text Box command.

The Draw Text Box command

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3.The cursor will turn into a crosshairs to create the text box.

. Click anywhere onyour publication and drag your mouse

4.You can now start typing inside the text box.

III. WRAPPING TEXT If you place a text box near an image or another object, you may notice that the text is overlapping with the object or doesn't appear exactly where you want it, to fix this problem you'll need to change the object's text wrapping settings.

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IV. WRAPPING TEXT AROUND THE OBJECT 1. Select the object, then click the Format tab that appears on the Ribbon. 2. Locate the Arrange group and click the Wrap Text drop-down command.

3. Select the desired wrap option. The text will adjust based on the option you have selected.

4. If necessary, reposition the object and adjust the image until the text wraps correctly.

If you cant get click the Wrap

your text to wrap the way you wish, Text command and select More
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Layout Options from the menu. You can make more precise changes in the Advanced Layout dialog box that appears.

V. CONNECTING TEXT BOXES As you work with text boxes, you might find that a text box isn't large enough to contain all of the text you want to include. When you run out of room for text, you can use the Link command to connect text boxes. Once two or more text boxes are connected, text will flow or continue from one text box to the next.

Connect to a New Text Box 1. Select your text box. 2. Click the Text Box Tools Format tab and locate the Linking group. 3. Click the Create Link command.

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4.The Link icon will appear in place of your cursor. Click the spot on your publication where you would like to add the linked text box.

5. Continue typing your text. Any text that overflows from the original text box will now appear in the connected box.

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VI. MODIFYING TEXT BOXES The Text Fit options allow you to format text boxes that automatically adjust font or text box size to get a good fit. There are four text fit options that you can apply to any text box:

Best Fit, which makes the text larger or smaller to fit the text box. Shrink Text on Overflow, which automatically shrinks the font size when the text box has no room for additional text. Grow Text Box to Fit, which automatically enlarges your text box based on text size and length. Do not Autofit, which makes no automatic changes to your text or text box size. This is the default option.

For instance, if your text box is too small for your text, you may apply Shrink Text on Overflow or Grow Text Box to Fit.

Examples of text fit options

On the other hand, if you have a certain amount of space for your text box and want your text to fill the entire area, you may select Best Fit.

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To modify text fit, select the text box, then click the Text Fit drop-down command in the Text group of the Text Box Tools tab. Select the desired option.

Text fit options

VII. FORMATTING TEXT Publisher includes various typography commands designed to help you embellish your text. Although Publisher's developers have touted this as a significant feature, it is important to note that many of these effectsonly work with a small number of fonts , such as Calibri, Cambria, and Gabriola. Still, if you are using these fonts, the typography commands can enhance the appearance of your text. Typography commands can be found in the Text Box Tools tab. To apply any command, simply select your text, then click the desired command. Certain commands, like Stylistic Sets, will include a drop-down list of choices.

Typography commands

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There are six Publisher typography commands:

Drop Cap, which enlarges the first letter of the selected text.

Number Stylelets you choose between four different styles for number spacing and alignment.

Ligatures -connect certain combinations of letters to make them easier to read.

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Stylistic Sets- lets you choose between various embellishments for your fonts, usually in the form of exaggerated serifs or flourishes. Various stylistic sets

Swash- embellishes capital letters

Stylistic Alternates- offer alternate versions of specific letters such as g.

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VIII.WORKING SHAPES AND OBJECTS

In Publisher, the components of any publication are called objects. You have already worked with text boxes, which is one type of object. Publisher offers decorative objects as well, including shapes and Building Blocks. Using these objects is an easy way to add graphic design elements to your publication. In this lesson, you'll learn how to create and modify shapes and Building Blocks. You'll also learn how to align, group and arrange objects of all types. To Insert a Shape: 1. Select the Insert tab and locate the Illustrations group 2. Click the Shapes drop-down command

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Select a shape from the drop-down menu. Arranging Objects Publisher offers a number of tools to help you arrange and order your objects. These tools work for any object, and can help you lay out your pages quickly and precisely. Aligning You can click and drag objects to align them manually, but this can be difficult and time-consuming. Publisher includes several commands that allow you to align your objects quickly and precisely. Objects can be aligned to each other or to the page. To Align Two or More Objects: 1. Click and drag your mouse to form a selection box around the objects you want to align. All of the objects will now have sizing handles to show that they are selected. 2. Click the Format tab and locate the Arrange group.

3. Click the Align drop-down command.

4. Select one of the six alignment options.

5. The objects will align to each other based on the option that you have selected.

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To Align Objects to the Page: 1. Select the object or objects you want to align. 2. Click the Format tab and locate the Arrange group. 3. Click the Align drop-down command.

4. Select one of the six alignment options.

Grouping At times you may want to group multiple objects into one object so that they will stay together if they are moved. This can be easier than selecting all of the objects every time you want to move them. To Group Objects: 1. Select the objects you wish to group. 2. Click the Format tab and locate the Arrange group. 3. Click the Group command.

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4. The selected objects will now be grouped. There will be a single box with sizing handles around the entire group to show that they are one object.

Moving Objects Backwards and Forwards In addition to aligning and grouping objects, Publisher gives you the ability to arrange objects in a specific order. The ordering is very important when two or more objects overlap, as it will determine which objects are in the front or the back. To Change the Ordering by One Level: 1. Select the object you wish to move. 2. Click the Format tab and locate the Arrange group. 3. Click the Bring Forward or Send Backward command to change the object's ordering by one level. If the object overlaps with more than one other object, you may need to click the command several times to achieve the desired ordering.

To Bring an Object to the Front or Back: If you want to move an object behind or in front of several objects, it is usually faster to bring it to front or send it to back rather than clicking the ordering commands multiple times.
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1. Select the object you wish to move. 2. Click the Format tab and locate the Arrange group. 3. Click the Bring Forward or Send Backward drop-down command

IX. WORKING WITH PICTURES Pictures are great way interest to your publication. on the type of publication creating, adding pictures can essential. For instance, you create a brochure for a without including at least one The picture tools make it incorporate images into your and modify those images in ways. In this lesson, you'll insert, fit, and formatpictures, including You'll also learn about your pictures for publication other Office programs to make advanced edits to your pictures. to add visual Depending you're even be wouldn't product picture of it. easy to documents interesting

learn how to Clip Art. preparing and using

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To Insert a Picture from a File: 1. Select the Insert tab and locate the Illustrations group. 2. Click the Picture command.

The Insert Picture dialog box will appear. Locate and select the picture you would like to insert, then, click Insert.

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To Insert Clip Art: 1. Select the Insert tab and locate the Illustrations group. 2. Click the Clip Art command.

3. The Clip Art pane will appear on the right. Use the search tools to search for a suitable image. o Enter keywords in the Search for: fields that are related to the image you wish to find. o Click the drop-down arrow in the Results should be: field, then, deselect any types of media you do not wish to see. 4. Click Go to begin your search. 5. Publisher will display pictures that meet your search terms. When you have found a picture you wish to use, click it. Fitting Pictures in Your Publication To get your picture to fit well on the page, you may have to adjust it by resizing, cropping and rearranging it. To Resize a Picture: 1. Select the picture. 2. Click one of the corner sizing handles and drag your mouse until the picture is the desired size.

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To Crop a Picture: 1. Select the picture, then click the Picture Tools Format tab and locate the Crop group. 2. Click the Crop command.

3. The black cropping handles will appear. Click and drag a handle to crop the picture. The areas that will be cropped will appear to be semi-transparent. 4. When you are satisfied with the appearance of your picture, click the Crop command again. 5. The picture will be cropped.

X. SPACING OF CHARACTERS, LINES AND PARAGRAPHS Tracking -The spacing between all selected text characters. Kerning -The space between any two specific characters. Leading -(pronounced ledding) The amount of white space between lines of text. To Adjust Tracking or Kerning 1. Select the text you want to reformat. 2. Choose Format. 3. Select Character Spacing. 4. Under Tracking, choose the space to apply to the text. 5. Under Kerning, select the options to define the space between any two characters

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To adjust the Leading or Line Spacing 1. Select the text to reformat. 2. Choose Format. 3. Select Paragraph. 4. Click the Indents and Spacing tab. 5. Set the paragraph and line spacing.

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