This document provides guidance on planning and implementing a marketing automation strategy. It discusses key concepts like what marketing automation is, why it is growing in popularity, and the benefits it can provide. It outlines 5 key success factors for a marketing automation strategy: setting objectives, identifying problems and opportunities, understanding your customer data, planning customer journeys, and creating effective content. It also provides examples of how different companies have used marketing automation programs in areas like email marketing, lifecycle marketing, and content marketing. The overall document serves as a guide to developing a successful marketing automation strategy and rollout.
This document provides guidance on planning and implementing a marketing automation strategy. It discusses key concepts like what marketing automation is, why it is growing in popularity, and the benefits it can provide. It outlines 5 key success factors for a marketing automation strategy: setting objectives, identifying problems and opportunities, understanding your customer data, planning customer journeys, and creating effective content. It also provides examples of how different companies have used marketing automation programs in areas like email marketing, lifecycle marketing, and content marketing. The overall document serves as a guide to developing a successful marketing automation strategy and rollout.
This document provides guidance on planning and implementing a marketing automation strategy. It discusses key concepts like what marketing automation is, why it is growing in popularity, and the benefits it can provide. It outlines 5 key success factors for a marketing automation strategy: setting objectives, identifying problems and opportunities, understanding your customer data, planning customer journeys, and creating effective content. It also provides examples of how different companies have used marketing automation programs in areas like email marketing, lifecycle marketing, and content marketing. The overall document serves as a guide to developing a successful marketing automation strategy and rollout.
Contents 1. What is marketing automation? 1.1 Why is marketing automation growing? Why should you use it? 1.2 Getting buy-in. 2. The 5 key success factors 2.1 Set your objectives 2.2 Identify problems and opportunities 2.3 Be clear about your data 2.4 Customer journey workow planning 2.5 Get the content and creative right 3. Marketing automation in action 3.1 Webform sign-up automated emails 3.2 Anniversary-driven automated email programmes 3.3 Email engagement-driven programmes 3.4 Website engagement-driven programmes 3.5 Customer insight-driven programmes 3.6 Lifecycle marketing and nurturing programmes 3.6.1 Engaged prospects 3.6.2 Lapsed customers/clients 3.6.3 Engaged customers/clients 4. Making your content King 4.1 Your Content Audit 4.2 Lifecycle planning your customer journey 4.3 Mapping content to each stage 1. What is marketing automation? What is marketing automation? Marketing automation can improve your performance in: l Demand and lead generation. l Prospect and lead nurturing. l Lead scoring and management. l Lead conversion. l Customer loyalty building. l Repeat sales, up-sell and cross-sell. l Rescued sales eg abandoned baskets and website searches. l Data capture and enrichment. l Advocacy and referral driving. dotMailer.co.uk Marketing Automation Planning and Roll-out Guide Marketing automation uses software to automate tasks and processes, eliminate the need for high-touch manual intervention, and deliver real scalability to any sales and marketing operations. With your marketing teams time free from laborious data and campaign management tasks, you can focus on the thinking behind the strategy and tactics the key areas that help build revenue and business growth, such as: l Strategic planning. l Data analysis and segmentation. l Split testing and campaign optimisation. l Response analysis. Whatever degree of complexity of automation you choose to implement, there are marked benets. Without marketing automation, you are just guessing, just hoping that people will take the bait and be ready to buy your products. John McTigue, Kuno Creative In the context of this white paper, we are addressing marketing automation as the process of automating and integrating tasks relating to email based marketing campaigns and database management, that previously would have had to be done manually. 4 1.1 Why is marketing automation growing? Email marketing automation has been widely adopted by both B2B and B2C companies, and is currently growing rapidly. This trend has been given added impetus by: l The dissolving of traditional boundaries between sales and marketing departments. l Changing consumer behaviour: Social media, user generated content and mobile browsing are all changing the way consumers research and make their purchase decisions. Marketing automation provides a scalable way of keeping pace with nimble-footed consumers. l Marketing automation platforms are becoming increasingly sophisticated, accessible and affordable for businesses. So, should you use marketing automation? Simple answer... yes, because it works: And here are some case studies to illustrate the point*: l McAfee introduced automated processes to score leads, segment its audience and provide right information, right time triggered emails. The outcome: Leads dropped 35% but were of higher quality and conversion rates rose by 400%! l Software company Opsview utilised automation software to handle leads coming into its website, identifying those that would use a free version of its software or an expanded subscription version, then sending targeted email depending on their preference. The outcome: Company revenues increased by 178%. l Stationary supplier PaperStyle.com automated its email process to deliver targeted and timely emails to customers who were planning weddings. The outcome: Email open rate went up by 244%. Revenue increased 330% per emailing. l Acteva introduced marketing automation allowing it to quickly build and adapt landing pages and deliver targeted and personalised emails across 65 different audiences. The outcome: The business saw 350% marketing ROI plus 100% annual growth in areas where marketing automation was implemented. * source, econsultancy.com 1. What is marketing automation? 1.2 Getting buy-in. So now that youre persuaded, its going to be important for you get management on board. Here are three useful suggestions to help you do so: l Start small. If you try to build the ultimate marketing automation programme all at once youll end up overwhelmed. Start with change thats small and incremental, and ramp things up from there. Start small, think big! l Set clear and achievable initial goals and objectives. Dont be over ambitious at the start of the automation process. Give yourself time and set goals that you are condent can be achieved. Then leverage the successful achievement of your objectives to get buy-in on further automation. l Sell the bottom line. Business is about making money, so to increase co-operation and reach the level of automation you want, sell the huge potential of marketing automation to save costs and increase revenue. Produce a well-structured and logical report to show this, maybe utilising a nice before and after automation graphic: dotMailer.co.uk Marketing Automation Planning and Roll-out Guide The argument for planning and rolling out marketing automation are clear and compelling. Graphic courtesy of www.marketingtechblog.com/marketing-automation-evolution 6 Are you in it for the long haul? Email marketing automation can be a rich and rewarding process for any business. This graphic will give you an idea of how the automation pathway can develop over time: dotmailer Re-brand v4 Created 17.1.2014 Page 5 Who we are The ve phases of marketing automation The ve phases of Email Marketing Automation LEVEL 1
Measured on emails and campaigns sent. Success Criteria Indicates how platform complexity and intelligence grows The relationship between the user and platform changes as the level of automation increases Success criteria ties into business success Becomes key channel of acquiring / rening customer insight Moves to central hub of businss comms Costs and justication change with time Level of Customer Insight Indicative Features and Services used User job role - Level of tech skill - Frequency of use - Typical use case Adoption level of Email Marketing Automation Business and Marketing Integrations Spend Justication
Measured on lead quality and conversion rates.
Measured on ROI of combined activities.
Easy Editor Manual segments Manual triggers Creative studio Transactional customer data ROI tracking Custom development Data cleansing Strategic consultancy Auto segment creation Lifecycle campaigns 1-to-1 send time optimsation Predictive intent and rich customer behaviour analysis. Social media management Fully managed service Automatic content created and share tools. Self-educating platform. Auto optimising campaigns. Auto data enriching. Blended, multi channel lifetime ROI reporting. Business consultancy Junior Marketing Exec - Technophobe - Intensive user - Create, test, send and report on campaigns. Marketing Executive - Early adopter - Frequent user - Improve targeting, tracking & list growth Senior Marketing Executive - Fast follower - Light user - Coordinate basic multichannel marketing Marketing Director - Tech advocate - Occassional user - Manages bidirectional multimedia campaign. CDO - Technophile -Fleeting user - Customer research and innovation pipeline.
Strategic intelligence fed to other business systems. Measured on contribution to business objectives. No insight. Time based opportunistic targeting used. Basic behavioural information and marketing segments.
Broad understanding of customer spending and demographics.
Rich predictive psychographic customer proles.
Costs and resources tightly constrained Costs justied by time saved Costs justied by increased ROI Costs seen as a business essential No system integrations. Email marketing activty exists in a silo. Website APIs. Campaigns manually linked to other marketing activity All core systems connected. Marketing assets easily shared across other channels Suite of automation tools from dotMailer app store. Multichannel campaigns Proactively reaches out to other systems to self educate and enrich. Value of the data harnessed and rened outstrips costs
Measured on pipeline volumes.
The ve phases of email marketing automation 2. The 5 key success factors The 5 key success factors dotMailer.co.uk Marketing Automation Planning and Roll-out Guide Businesses that make marketing automation work, do so by following a structured approach. If you dont cover off these rst fundamental steps then you could be in danger of simply automating for the sake of it, rather than automating to help you achieve your business goals. 2.1 Set your objectives You need to be clear about what you want to achieve from marketing automation, and why. So begin above all by dening your goals: Ask yourself, your colleagues, your key stakeholders; what are the drivers that will deliver your numbers? Is your key driver repeat business? Increased average order value? Increasing the value of initial customer spend? Reducing churn and attrition? Winning more referrals and recommendations? Prioritise these. You cant do everything all at once with automation, so go for your top priority rst. 2.2 Identify problems and opportunities Now is not the time to be coy. Be very clear about the problems and opportunities you experience with your marketing. Identify where the opportunities really lie for marketing automation to have the most inuence and impact on your numbers. Is it in your lead nurturing? Or in your post- sale loyalty and retention nurturing, for example? Or is it all about driving that online sale? B2B and B2C marketers will be facing different opportunities here different sales lead times, different conversion funnels. Theres no cookie cutter approach. List down the headaches that your marketing people face that automation could help with: what are the manual tasks that are taking too much of your hard-pressed time? What do you wish you could do but simply dont have the time to? 8 2.3 Be clear about your data Your database will form the foundation of your marketing automation. Data collected, via any customer touchpoint, can be inuential in triggering an automation programme decision. Here are our 5 key database considerations you should focus on in your planning stage: l Data cleansing get your database audited and cleaned up before you begin an automation programme. The old adage rubbish in, rubbish out remains as true as ever. l Data hygiene have a plan in place to keep your database clean. Marketing automation can help with this: for example, sending automated surveys to customers after a set period of time, incentivising them to update their details. l Data capture and enrichment be clear about the customer behaviour and prole data you need to drive the automation you want. And have a plan for collecting it. l Data integration marketing automation can become increasingly sophisticated and productive for your business, depending on the level of integration you have between your marketing automation platform and your CRM and CMS data. You wont necessarily need third party system and data integration at the start of your journey, but think about building it in, down the line. 2.4 Do your customer journey workow planning Understanding your customers journey the route they travel as they interact with your business for example, from their rst visit as a prospect to your website to their rst purchase and then onwards into customer advocacy is a critical success factor in your marketing automation planning. We talk more about this on page 20. 2.5 Get the content and creative right Content is King. Remember, to get the best use of marketing automation you need to be sending the right message to the right person at the right time. Good content that is interesting to customers and relevant to their needs is an essential tool to ensure you are delivering the right message. We look at this in more detail on page 19. 3. Marketing automation in action Marketing automation in action dotMailer.co.uk Marketing Automation Planning and Roll-out Guide The aim here is to respond to an initial website interaction by introducing your brand or your sales contact, saying thanks, offering added value and collecting more data while the contact is warm. In this example from dotMailer client Harveys, the lead is rst incentivised to sign up via a website form, with the promise of exclusive offers. By capturing the subscribers rst name, dotMailer predicts their gender and automatically populates the gender eld when adding the record to the Harveys email list. Based on gender, a different image is served dynamically in the welcome email. Then an automated thank you email is sent with a further offer: enter our prize draw. Acceptance at this point triggers another email, the lead can now enter the draw after completing a short survey (built with dotMailer Survey software) and handing over more valuable data. 3.1 Webform sign-up automated emails 10 3.2 Anniversary-driven automated email programmes This is communication that is automatically triggered by the date of specic events: l Birthdays. l Anniversaries. l Deadlines. l Renewal dates. Heres a good example of a personalised renewal email for Glamour magazine, reminding the customer that renewal is due and incentivising with two bonus issues if they renew now: This birthday email from fabric.com, builds engagement with the customer by remembering his/her birthday and, of course, offering a birthday gift of a discount on their next order: 3.3 Email engagement-driven programmes l Automatic follow-up when a link is clicked, or a campaign opened. l Automatic re-engagement emails where there are no clicks or opens. These are email campaigns triggered by a contacts engagement with an email campaign you have already sent. For example, a user opens a solus email campaign you have sent manually, and clicks on a link in the email inviting them to learn more about your summer special offers. This is your chance to reinforce the offers and calls to action on your landing page by sending a series of automated emails, perhaps offering some additional incentives if they act now, or to click them through to a deeper landing page with more detail and more added value. You can trigger these forms of campaign off any range of email engagement behaviour. So for example you could send a triggered campaign to everyone who opened a campaign, or clicked a particular link, or to all those who didnt click a link, or didnt even open the campaign. 3. Marketing automation in action dotMailer.co.uk Marketing Automation Planning and Roll-out Guide 3.4 Website engagement-driven programmes dotMailer (for example), enables you to send a dynamic email to anyone who abandons a shopping cart. Its dynamic because the content is unique to each recipient, depending on what items they have had added to their basket, and what items they have previously browsed or pages they have previously visited on your site. You can use this opportunity to re-engage with the user, offer them alternative purchases or promotional incentives to get them back into the purchase funnel in a single click. This works for B2B marketers too. You can re triggered emails to users who have submitted one step of a two step signup process, with the content tailored dynamically around the previous pages they have visited, and the webpages they have viewed. This kind of email marketing automation can have a dramatic and lucrative effect on your website conversion rates, basket values and lead pipelines. l Automatically follow-up on: - abandoned baskets. - abandoned sign-up forms. - abandoned browse sessions. l Automatically follow-up on pages or products browsed, items in basket, form elds completed using dynamically tailored email content. Following up website visits and behaviour with tailored real time email messages can be an incredibly powerful marketing tool. Again, this is where marketing automation can work hard to inuence your contacts behaviour by sending the right message, at exactly the right time, without you or your marketing team having to lift a nger. 12 Here is an example of an abandoned cart email, in this case from Zulily: Notice that this email seeks to encourage re-engagement by implying that the customer has purchased a limited stock item and that the reservation will run out in a day. Heres another nice abandoned cart email from Nieman Marcus: In this abandoned cart email example from doggyloot, they combine the nearly sold out message with some great creative work and nice imagery: Once again the customer is incentivised to action with the reminder that items in the shopping cart are popular, limited edition and sell out soon. Its worth noting that abandoned cart emails are proven to be highly effective in recovering potentially lost business. In fact they achieve the highest ROI of any email marketing messages. And email marketing is always your best ROI performing channel. In a related vein, you can also use triggered and incentivised email to follow up on a potential customers abandoned browse session or sign-up form: In this abandoned browse session email the customer is encouraged to come back to the website now and receive free shipping on any order placed. 3. Marketing automation in action dotMailer.co.uk Marketing Automation Planning and Roll-out Guide 3.5 Customer insight-driven programmes l Dynamically tailored email content based on purchase history, recency, frequency, value, products purchased and location of purchase. l Dynamically tailored email content based on customer preferences or prole and changes to that prole. l Dynamically tailored content based on lead status or lead score and changes to that status or score. A classic example is the Amazon customers who bought also bought email: 14 dotMailer client, Spicerhaart, operates a network of estate agencies, with several distinct brands. With dotMailer, they have created a customer behaviour driven marketing automation programme that nurtures home buyers throughout their lifecycle. Because the whole process is fully automated, over 90% of the emails are triggered by an applicants actions, as Spicerhaarts iMarketing Manager, Matt Dale, explains: Once an applicant has registered, we keep track of which properties they have viewed and use that information to ensure they receive priority notications when we take on a new instruction. Each of the individual property details that we send out has links to the properties on the website, so we can then monitor open and click rates to see what is attracting their interest and use this information to tailor other send outs. Because the email marketing campaigns are designed to help improve customer service, the process doesnt end when a customer makes an offer but moves into an added value phase designed to provide support with critical decisions, such as nding legal services and mortgages, moving on to setting up utility contracts, identifying and managing removals once contracts are exchanged, then completing the sale. At the end of the process of course well also do a welcome to your new home mail, and run a satisfaction survey to get their feedback on how well we were able to help, Matt comments. Were also keen to get customer quotes, both on Facebook and our own sites, and encourage them to get their friends to use us, with vouchers for introductions. Email is a great way to help generate that kind of user-driven content. Read the full story at: dotmailer.co.uk/spicerhaart 3. Marketing automation in action dotMailer.co.uk Marketing Automation Planning and Roll-out Guide 3.6 Lifecycle marketing and nurturing programmes A customers lifecycle of interaction with your business can be complex and multi- staged. For the purposes of this Guide, were going to show you the way to break any lifecycle down into three basic, distinct stages that enable you to set up three email marketing automation streams that will deliver you results. On a basic level, these three stages are: l Engaged prospects. l Lapsed customers/clients. l Engaged customers/clients. 3.6.1 Engaged prospects The aim with this group is to draw prospects further down the sales funnel and convert them to customers. Emails in this case represent part of the automated lead nurturing campaign and will be designed to: - Drive engagement through welcome programmes. - Educate about your brand/products. - Build trust. - Drive conversion with added value offerings. - Build a relationship. For example take a look at this welcome email from Freemans. Its a great example because its personalised, says hello and thank you, carries over the Freemans website navigation, offers the opportunity to share socially, has a clear CTA and incentivises with a 10% discount: 16 3.6.3 Engaged customers/clients With engaged customers and clients we have a different set of aims. Here emails are designed primarily to sell more, to cross-sell and to up-sell by offering: - Loyalty building added value offers. - Exclusive offers and promotions. - Cross-sell/up-sell product recommendations. - User generated content and/or events. - Refer-a-friend programmes. - Renewal programmes. For example, overleaf a DMA award winning automated email campaign by dotMailer for Dove Spa, uses a 6 stage programme. It includes a thank you, an engagement building informative mail about the benets of Dove Spa, followed by a cross-selling email. 3.6.2 Lapsed customers/clients Here, the aim is to bring lapsed customers back into the fold, to get them spending again. Communication might be in the form of: - Re-engagement programmes. - Come back, we miss you offers and incentives. - Surveys to nd out the reason for the loss of engagement (particularly useful if you have a high churn rate). - A reminder to lost customers of what theyre missing via front of mind programmes. This email from StarbucksStore.com offers the customer 15% if they start shopping again. Importantly it also provides for the possibility of customer feedback by giving the customer the option message direct. Note also the carried-over website navigation and social sharing options. Heres a bold and beautiful miss you email from Interweave Store offering a 50% discount and reminding the customer that this company has over 4000 products to choose from: and look at that lovely big CTA button. In 2012 Dove Spa built an email database that captured the email address of every person buying Strength Within, its latest anti-wrinkle supplement. The supplement had proven results, but took 14 weeks to show, and over two thirds of consumers only bought an initial 4-week course. Through a multilayered email marketing drip campaign using dotMailers email marketing automation and CRM integration, Dove Spa achieved a 78% repeat purchase rate for the product well over twice the industry average. Read the full story at: dotmailer.co.uk/dove 4. Making your content King Making your content King dotMailer.co.uk Marketing Automation Planning and Roll-out Guide Writing and producing the content for an extensive email marketing automation programme can be demanding. The mistake some marketing teams make is to start off planning too large a programme, only to nd that they simply dont have the time or resource to produce the content needed. Our advice is to think big, but start out small. Begin with a short programme aimed at a single audience and then build on this over time. Content planning: things to remember l Start small, think big. l Take stock of the usable content you already have. l Map out the content youll need. l Plan your content production resource. 4.1 Your Content Audit Chances are you are not starting with a blank page when it comes to content for a lifecycle email marketing programme. Make an audit of the content you already have on your website, your blog, in previous newsletters and email campaigns even on Youtube. Re-purposing content is a secret weapon used by savvy marketers. Look for the content you already have that ticks any of these boxes: 3 Inspires. 3 Enlightens. 3 Educates. 3 Helps and advises. 3 Entertains. 3 Builds trust. 4.2 Lifecycle planning your customer journey We talked earlier about the concept of your customer journey the route they travel through their interactions with your business, from rst contact to conversion to sale, and onwards through post-sale care, repeat purchasing, and advocacy. Mapping out this route is an essential success factor when youre planning your marketing automation programme. Because you are mapping out your customer lifecycle and all the key points during that cycle at which you can use marketing automation to help inuence their behaviour. 20 A dotMailer example This is an example of a simple customer journey mapping that we undertook for our own dotMailer marketing base, following a sign up to our 30 day trial. Here, we are tracking whether a user has logged in and whether they have sent an email campaign through the dotMailer app in week one. You can see how each path and action or decision, leads to an opportunity to send an important email marketing message that helps us to nurture our new trialists. And it helps us to inuence the outcome at each stage. Creating a map like this will form a clear, logical plan for your email marketing automation programme that will in turn drive your data and your content plan. 4.3 Mapping content to each stage We can use this decision tree to easily plan out the email marketing messages and content that we need to write and the emails we need to produce for each event. Event Interval Trigger Message type Desired outcome Free trial signup 2 days No login Educational User logs into the app Free trial login 3 days No test campaign sent Training video & webinar User sends a test campaign Free trial login 3 days Test campaign sent Sales promotion User signs up to a paid account Live account purchased 4 days No login Educational User logs into the app Live account purchased 5 days No live campaign sent Training video & webinar User sends a campaign Live campaign sent 1 day Invoice sent Educational User sends another campaign Week 1 Live campaign sent Test campaign sent No campaign sent Account login Live account purchased No login Trial Login Free trial signup No login Learn from the best Download Hitting The Mark 2013/14: The Email Marketing Intelligence Report - dotMailers annual, denitive benchmarking report on the US & UKs top 60 online retailers, and learn: l The strongest email marketing tactics used by the worlds leading retailers. l Which major brands are sending the most effective, targeted email campaigns? l Whos creating mobile-optimised email content? l Which innovative tactics are retailers using to get cut-through in a crowded inbox? l Includes practical, real-world advice and great examples. Download your copy now: dotmailer.co.uk/hittingthemark 22 dotMailer email and marketing automation solutions dotMailer provides leading email marketing and marketing automation solutions for SMEs, retailers and big brands. Our unique speed-of-use technology is completely unchallenged in the market place. The tools our clients have to hand have changed the game empowering their marketing teams to take their email marketing and marketing automation to the next level and beyond, delivering outstanding: l Efciencies and cost savings l Levels of demand and revenue generation l Levels of customer engagement and advocacy l Marketing ROI With dotMailer, advanced tasks become fast tasks, freeing up your and your teams time to do much more of the strategy and analysis that drives growth. And our exible technology it scales to t the requirements of SMEs up to big name brands and multi-nationals, and integrates with leading CRM and CMS is supported by the very best expertise, guidance, creative and strategic services. Discover how dotMailer can help transform your business. Visit us at dotmailer.co.uk About dotMailer Technological innovation can be a huge catalyst for change and growth within your business. Weve seen this happen time and again with brands that have introduced dotMailers email marketing technology into their marketing function. But it isnt simply about the technology. At dotMailer, our entire team - from Account Management to Managed Services, from our Creative Studio to Development teams - are dedicated to understanding your business needs and objectives, and helping you meet them, then go way beyond them. Discover how dotMailer can help transform your business. 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