JD Edwards

Oracle ERP
Implementation
Secret
Oracle Business Accelerators The Secret Ingredient
Oracle Business Accelerators (OBA) are the secret ingredient to implementation success.
Using OBAs aligns the software and your conguration to industry process best practices,
keeps the implementation scope within the boundaries set to ensure an on-budget,
on-time and quality implementation.
Dale Kaplan, Vice President, CAPSCIENT & Sagar Malvankar, Senior Director, CAPSCIENT
Traditional implementation approaches of Oracles enterprise-
class ERP software solutions can be too expensive and complex,
especially for growing companies. Customers that wish to
reduce the implementation costs (time) and complexity (effort)
without degrading on functional quality or implementation
success leverage partner solutions that utilise Oracle developed
tools to accelerate all aspects of the implementation life-cycle.
Oracle Business Accelerators (OBA) are powerful, cloud-based
implementation tools developed and maintained by Oracle to
deliver fully functional ERP software to customers in a fraction of
the time a typical / traditional implementation would take. OBAs
offer exible congurations so that the unique requirements of a
customer can be incorporated into the application.
Oracle has invested years of research and incorporated extensive
experience gained from thousands of implementations
developing OBAs into a powerful and exible tool for any sized
implementation. Small to medium sized businesses that have
few customisation requirements are a perfect t for applying the
OBA methodology with little modication to scope and business
processes being adopted.
Larger enterprise customers are often challenged with large
amounts of customisations and integrations, localisations and
business processes that may not t the standard OBA process
ows directly. However, even in such cases, using OBAs to drive
the implementation process can realise benets with respect to
laying down base congurations quickly, alignment initially to best
practice business processes and providing a platform from which
to quickly grow and adjust to meet the larger enterprises needs.
As an example, the latest OBAs for JD Edwards provides a
hosted model whereby implementers can utilise over 1200
pre-prepared industry focused questions and business ows,
based on industry best practices, to congure the software based
upon each customers unique business requirements. The model
is automated and allows the implementer to pick and choose
applications modules and business processes, add them to a
shopping cart, and ultimately drive an optimal and packaged
conguration, downloadable for deployment.
Within each of the main business process areas, Oracle has
prepared business process ow diagrams based on industry best
practices derived from thousands of prior implementations (see
Figure 1). These can be used to kick start the scoping discussion
with customers and help drive quick closure for the conguration
inputs needed. As an example business process ows, videos and
detailed documentation exist for Order to Cash, Procure to Pay,
Requisition to Receipt, Record to Report, and other key business
processes. OBAs have been developed by Oracle to cover all
functional areas of the customers business including nancial
management, sales, purchasing, inventory, order management,
and manufacturing operations.
In addition to the OBA toolset, Oracle has included in the web
portal a robust implementation program. Only qualied OBA
consultants are able to utilise the tools after in-depth training,
passing a test and completing a hands-on implementer
workshop where they are taken through the full-lifecycle of
a live implementation using the OBAs. This rigorous level of
compliance toward the OBA qualication and methodology for
implementations, provide an assurance and removes risk from
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OracleScene
SPRING 14
JD Edwards: Dale Kaplan & Sagar Malvankar
FIGURE 1: ORACLE BUSINESS ACCELERATORS BEST PRACTICE PROCESS FLOW
EXAMPLE Source: Oracle Business Accelerators Website
the implementation for customers. Oracle also provides backup
support and assistance as well as monitoring and tracking of each
and every OBA implementation rigorously to ensure its success.
An Oracle Platinum level partner, CAPSCIENT, a member of the
Oracle Accelerate program and qualied OBA implementer,
has recently completed three JD Edwards EnterpriseOne
implementations using the OBA tools. Using OBAs considerably
reduced the project complexity leading to less risk, and reduced
the overall effort, duration and cost of these implementations.
Certied OBA implementation consultants extended favorable
responses to a post implementation survey (see Figure 2
below). It was noted that the new OBA skills and tools kept
consultants challenged and focused on the modern methodology
for implementations, kept them abreast of the technology
and improved their knowledge of industry best practices and
congurations for Oracle ERP solutions.
Were pleased to see that CAPSCIENT has received qualied
status and embraced and developed a strong understanding
of OBAs. Successfully adopting modern best practice has never
been more important for our midsize customers. Placing OBAs
at the core of CAPSCIENTs Oracle Accelerate solutions for
implementations and upgrades drives additional value to Oracles
JD Edwards EnterpriseOne clients said Steve Cox, Oracles Vice
President, Midsize Applications Business.
Typical Implementation Methodology
Areas of Risk
Estimated %
Risk Reduction
Over Traditional
Implementation
Methodology ^
Project Denition and Scoping 85%
Project Planning 50%
Scope Creep 75%
Implementer Knowledge of Software /
Resource
50%
Time to Value 60%
Conguration Errors 60%
Process Errors (Fit Gap Risk) 40%
Project Delays 35%
FIGURE 2: OBA IMPLEMENTATION RISK REDUCTION
OBAs deploy the exact same versions of the Oracle software
that the largest enterprises use, out of the box, so that a smaller
The latest Oracle Business Accelerators for
JD Edwards EnterpriseOne, provides a hosted
model whereby qualied implementers
can utilise over 1200 pre-prepared industry
focused questions and business ows, based
on industry best practices, to uniquely
congure the software based upon each
customer responses.
company has the ability to grow into the software and adopt all of
the robust functions and modules when they are ready.
For customers looking to deploy in a hosted model (off-premise)
to reduce their overall capital spend and move to an operating
expense nancial model, using OBAs helps to drive quicker and
simpler implementations. By moving to a hosted model and
utilising for the cloud based conguration tool, customers have
the assurance that their specic requirements, captured during
the OBA scope conrmation and best practice business process
selections are accounted for in the conguration and they can
focus on that area rather than concerning themselves with
technical deployment aspects and infrastructure considerations.
Cloud-based offerings are popular in todays marketplace and
many trusted partners provide not only the implementation
services using OBAs to expedite the implementations but also
provide managed services to support the overall solution so
that post-implementation support can be provided. Best in class
business processes and guidelines designed to reduce the time,
cost, and risk of implementing Oracle applications by using OBAs
reduce the overall risk of moving to the cloud.
Experience conrms that many customers prefer implementation
partners to commit to predictable deployment times and project
costs, and OBAs enable implementers to offer xed fee type
implementation contracts, with clearly dened scope details (even
down to the actual congured parameter level), and resource
plans that designate exactly the skills and resources customers
would need to commit at each phase of the implementation.
Customer benets from using OBAs to implement include:
Reduction in the time to scope, plan and estimate projects
Over fty percent reductions in the design, congure, and test
phases of an implementation project. This estimate of reduced
effort is relevant to companies that have wanted vanilla type
implementations with little to no customisations, no signicant
changes to business processes and that are willing to follow the
standard business process ows provided by the OBAs
Improvement in business processes and return on investment
has increased.
Companies that have adopted the OBA best practice business
process ows for their industry have beneted and less user
issues are reported. This metric is difcult to quantify and has
been assessed based on feedback from individual business
analysts at customers that used Oracle ERP solutions post the
^ Source: CAPSCIENT Survey January 2014: These percentages are based upon CAPSCIENTs experience with three latest release net new JD Edwards OBA implementations. These percentages are derived through discussion
with implementation resources who performed the specic projects.
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JD Edwards: Dale Kaplan & Sagar Malvankar
OBA implementation. Some of the increased satisfaction has
come as a result of the new improved system compared to
their legacy system, however, without the OBAs the business
processes would not have been as smoothly implemented
Reduces overall implementation time, effort and cost by as
much as 40%.
Since OBAs are aligned with standard Oracle functionality, by
implementing Oracles applications using OBAs and conguring
to best in class business process ows, customers have less
need to customise the system. (See Figure 3 for example of a
best in class business process ow diagram that can be used to
assist with conguration of Oracle applications)
Reduction in time to manually input data and perform manual
setup congurations for unique data elements.
Typically during implementations customers are required
to perform manual input of data and perform manual
setup congurations for data element (in some cases many
parameters) which is not only time consuming but is prone
to human error. OBAs provide various exible data upload
capabilities using user friendly wizards that facilitate easy
upload into the new system. Examples here for a JD Edwards
EnterpriseOne customer may be a long list of category codes
that has to be transferred from the legacy system to the new
JD Edwards EnterpriseOne system.
As with any implementation there are risk areas that can result in
delays, loss of focus, change orders and overruns. With OBAs the
implementation ow helps circumvent some of these risks just by
the nature of the best practice business processes, however there
are areas that should be given consideration and attention to
reduce certain risk areas when using OBAs:
Have key data sets ready prior to the start of an implementation
project.
Preliminary chart of accounts, address book extracts, report
samples, and other conguration items should be extracted
and ready for the implementation team.
Use qualied OBA implementers
OBAs require the implementer to follow a rigid process and
using a qualied implementer is essential. Having prior
experience with OBAs is important and reduces overall
project risk. It is suggested that at minimum one of the team
members on the project should have had prior implementation
experience using OBAs at a live customer to help guide the
overall project.
Standardise on global conguration parameters
Organisations that have more than a single company must
be prepared to enforce a global standard for congurations
of parameters like the Chart of Accounts across companies
when using OBAs. This common design requirement has to
be carefully managed so that consensus is reached prior to
deployment of the Chart of Account using OBAs.
The secret to any implementation success is optimising
the variable elements inherent in an implementation
that can cause projects to go off track. Those areas
include project scoping, planning, timeline, resources and
project risk. A qualied implementer skilled in using the
OBA processes can dramatically reduce overall project
risk for a customer and drive rapid time to value. The
secret to success is in the details and utilising qualied
implementation specialists for OBAs and Oracles
OBA infrastructure and support team, make sure an
implementation utilising OBAs is successful.
FIGURE 3: OBA PRE-DEFINED PROCESS FLOWS EXAMPLE IS OF PROCURE TO PAY
ABOUT
THE
AUTHORS
Sagar Malvanker
Senior Director, CAPSCIENT
Sagar Malvankar, currently holds the position of Senior Director at CAPSCIENT. Prior to
joining CAPSCIENT Sagar held a senior position of Project Manager within SYSTIMEs
Delivery Practice. He qualied as a PMP and is Oracle Certied in Finance, holds a MBA
with major in Finance, Marketing and Corporate Strategy from SMU, Dallas, TX.
Dale Kaplan
Vice President, CAPSCIENT
Dale Kaplan, currently holds the position of Vice President at CAPSCIENT, a leading
JD Edwards consultancy and value systems integration rm specialising in Oracle
services. Prior to joining CAPSCIENT Dale led KPIT/SYSTIMEs Global Alliances, Global
Solutions, Service Delivery and Organizational Development and Strategy departments.
He qualied as a Chartered Accountant and holds a Bachelor of Business Science with
major in Finance from the University of Cape Town, South Africa. He can be reached at
www.linkedin.com/in/dalekaplan.
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