Professional Documents
Culture Documents
Data Analysis
Data Analysis
Create a
spreadsheet
Save worksheets
as web pages
Add interactivity to
web worksheets
Create charts
Analyzing data is an important skill for any professional to possess. The existence of
data in its raw collected state has very little use without some sort of processing.
Examples of this are the answers to quiz questions that are collected from students.
If no further examination of the quiz answers is undertaken, you will not know if the
students passed or failed. Further, you would not know how one student performed
as opposed to another. Excel can assist you in this analysis of data. You can grade
the students results and chart their progress. You can even allow the modification of
data through web pages. If you teach, you keep student data; so make the most of
your available data and use it efficiently by evaluating that data with Excel.
In this workshop you will learn to use the features in Excel 2000 to track student
progress and analyze general data. You will import the textual results of an online
quiz. You will also create a spreadsheet to analyze that data. Collaborative
enhancements to spreadsheets will be used such as saving worksheets as web
pages and adding interactivity. You will also import survey data and analyze it with
pivot tables and charts. Lets make use of your data by analyzing it, today!
Microsoft Corporation
Words to know:
know:
HTML-HyperText
HTML-HyperText Markup
Language
Language Language use to
format Web pages.
Browser A program that
allows viewing of HTML
formatted documents (Web
pages).
FunctionA
Function predefined
calculation that may be
included in a cell and does a
specific manipulation of data.
Touring Excel
Before you start using Excel 2000, become familiar with its features. The following
illustration shows a new worksheet:
Window Sizing
Buttons
Menu Bar
Toolbar
Formula
Bar
PivotTable
PivotTable A special type of
worksheet used to summarize
and manipulate data.
Microsoft Excel
Excel
Spreadsheet application that
includes natural language
formulas, data importing,
charting, extensive formatting,
and many other features.
Integrates seamlessly with the
other Microsoft Office family
of applications.
Microsoft Office Server
ExtensionsA
Extensions collection of
services that allow inline
discussions and the
treatment of web folders as a
normal file location for saving
and opening documents. It is
fully integrated with the
Microsoft Office family of
applications.
Microsoft Internet Explorer
5.0The
5.0
latest version of
Microsofts popular web
browser. It allows editing and
displaying of web pages,
collaboration on standard
office documents through
discussions, and round
tripping.
Worksheet
Worksheet
Navigation
Status Bar
Using Excel
As an instructor, you have given quizzes, tests, and surveys over the web. You now
have data files that are the responses to the questions in a quiz and you need to
grade those responses. You choose to use Excel to import the data into and analyze
it, resulting in the automation of grading the quizzes. You also examine the results of
the quiz to discover what questions the students may need review on. The student
grades are then posted to the class web site to allow them to see the results of their
efforts.
Importing Data
Data exists in an infinite number of formats and repositories. Incorporating external
data into a spreadsheet is an essential time saving task. There is no need to re-key
existing electronically stored data; you may just import it. Of course Excel cant
possibly read all types of data formats that exist, but most applications can save their
data as a delimited text file. The delimited part of the name indicates that each
section of data is separated or delimited by some sort of special character. The
comma, quote, and space are very common delimiters. The data can then be
interpreted from this file and imported into Excel. You are going to import the results
2.
Rename the sheet by right clicking on the tab and selecting Rename.
Rename
Type in the name of Quiz1.
3.
On the Tools menu select Get External Data and click Import Text File.
File
4.
Navigate to the file you wish to import (quiz1.txt for the lab).
5.
6.
The Import Text Wizard will begin. Click Next to accept a delimited text
file and start importing at row 1
7.
On step two the delimiter should be a tab and the data should be
organized and readable in the Data preview box. Click Next.
Next
8.
Click Finish on step three to accept the general data format and
complete the wizard.
9.
On the Import Data dialog, click OK to put the data on the existing
worksheet.
Creating a spreadsheet
This section describes how to create a spreadsheet and modify it to suit your needs.
You will use formulas and formatting as well as embed a chart. You will prepare the
sheet to be saved as a web page.
To Create a Worksheet
1.
2.
Right click on the tab for the new worksheet and select Rename from
the shortcut menu.
3.
4.
Key in text into the worksheet as shown in the picture above. You may
use different names and grades as you see fit.
5.
Once you have all the data in, save your work by clicking Save from the
File menu.
-orClick on the Save button on the toolbar.
2.
You will now type in the formula for calculating the total score for the
student. In cell H4 type in =(D4+E4+F4+G4)/4 and press Enter.
Enter
3.
Position your mouse cursor over the fill handle (Small black box in the
lower right hand corner of the active cell).
4.
Click and hold, drag down to cell H9 and release. This replicates the
formula for the rest of the students in the list. If you have more
students, simply drag the mouse down to the last row that has a
student and release there.
5.
You may also wish to calculate the average for each graded item. Select
cell D10 and from the Insert menu click Function.
Function
6.
7.
The range you wish to use will already be entered, so click OK.
OK
8.
Again drag the fill handle to the last filled in column (cell H10 in the lab)
and release. Notice the value in cell F10 is #DIV/0!. This is due to the
fact that there is no data in that column that is being averaged.
9.
Enter 1 for all the exam grades in order for the function in cell F10 to
calculate properly.
Select all the cells that encompass your title (A1:E1) and click the down
arrow to the right of the Fill Color button. Select the desired color.
2.
Select your grade book by clicking and holding in cell A3 and dragging
to cell H10 and releasing.
3.
Select AutoFormat from the Format menu and select the desired format
from those provided. (Colorful 2 is fine). Click OK.
OK
4.
5.
To Embed a Chart
1.
2.
Click Chart from the Insert menu and select the chart type that you
desire from the list provided.
3.
Click Next to advance to the subsequent step and click Next again.
4.
Type in a title in the Chart Title box and type in Student ID for the X axis
label.
5.
Click Finish to complete the wizard and position the chart as necessary.
6.
2.
3.
Select Paste from the Edit menu, which will paste the student IDs and
their homework grades into the sheet.
4.
In cell A1 type Homework Grades and change the font size to 16.
16
Click Save as Web Page from the File menu and select the Desktop
button on the bar on the left of the dialog.
6.
7.
8.
Minimize all the open applications on your system and double click on
the .htm file you created on the desktop. (It will be named by the file
name you entered in step 6.)
Activate the sheet you wish to save by clicking on the appropriate tab
(Grade book for the lab).
2.
Select the chart you created and click Save as Web Page from the File
menu.
3.
Select the Desktop button on the bar on the left of the dialog and type
a name for your file in the File name box.
4.
5.
Minimize all the open applications on your system and double click on
the .htm file you created on the desktop. (It will be named by the file
name you entered in step 2.)
You will see the chart above and the supporting data below. The first student
wishes to end up with at least a 93 for the class. Enter values for the exam
on that students line until the total score becomes at least 93. Notice that
as you fill in the exam grades the chart above dynamically changes to reflect
the changes in the worksheet. You may export data collected in one of these
worksheets to Excel with the Export to Excel button.
To Create a PivotTable
1.
2.
Rename the sheet by right clicking on the tab and selecting Rename.
Rename
Type in the name of Survey
3.
On the Data menu select Get External Data and click Import Text File.
File
4.
Navigate to the file you wish to import (results.txt for the lab).
5.
6.
The Import Text Wizard will begin. Click Next to accept a delimited text
file and start importing at row 1
7.
On step two the delimiter should be a comma and the data should be
organized and readable in the Data preview box. Click Next.
Next
8.
Click Finish on step three to accept the general data format and
complete the wizard.
9.
On the Import Data dialog, click OK to put the data on the existing
worksheet.
10. Select from A1 to H21 on the worksheet and click PivotTable and
PivotChart Report from the Data menu.
11. Click Next, to accept the analysis of Excel data using a PivotTable.
11 Analyzing Data Using Excel
Rev2.01
Click on the Chart Wizard button in the PivotTable dialog and the
PivotChart will be instantly created.
2.
The wizard makes a best guess as to the chart type and the formatting
characteristics. Right click on the chart and select Chart Type to bring
up the Chart Type dialog.
3.
You may select different chart types and then press the Press and Hold
to View Sample button to see what your data would look like in that
format.
4.
You may customize the PivotChart as you see fit. Keep in mind that you may
also change the underlying PivotTable by dragging and dropping fields from
the PivotTable dialog on to or off of the chart. Any fields that appear on the
chart with a drop down arrow on them will allow you to turn off the display of
individual data items in them. You could have this chart show just the
women that owned PCs using this feature.
With the appropriate sheet active select Save as Web Page from the
File menu.
2.
Select Desktop as the saving location and type in the name for your
page in the File Name box.
3.
Select the Selection radio button and check the Add interactivity check
box.
4.
5.
Minimize all the open applications on your system and double click on
the .htm file you created on the desktop. (It will be named by the file
name you entered in step 2.)
Getting Help
At any time while you are using Excel, you can get help from the Help menu. To open
the online Help, click Microsoft Excel Help on the Help menu. If you have an Internet
connection, you can also point to Office on the Web on the Help menu and choose
from several resources that may be of interest to you such as Product News,
News
Frequently Asked Questions,
Questions and Online Support.
Support Dont forget to go to
http://www.microsoft.com/excel for all the latest information.
15 Analyzing Data Using Excel
Rev2.01