VALLE VERDE 3 CONSTRUCTION RULES

I.
II.

GENERAL POLICIES
PROCEDURES FOR THE IMPLEMENTATION OF CONSTRUCTION
PROJECTS
III. PROCEDURES GOVERNING CHANGE OF PLANS DURING THE
CONSTRUCTION PERIOD
IV. SPECIFIC DUTIES AND RESPONSIBILITIES OF ASSOCIATION
OFFICERS AND OTHER MEMBERS
V.
SCHEDULE OF FINES AND PENALTIES FOR VIOLATIONS OF
RULES AND REGULATIONS
VI. REIMBURSEMENT/FORFEITURE OF BONDS
VII. EFFECTIVITY
VIII. RESCISSION CLAUSE
IX. ADDENDUM

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I.

GENERAL POLICIES
The basic policies governing all construction projects are defined in the
Covenants and Restrictions annotated in the TCTs of real estate properties
within the jurisdiction of the ASSOCIATION. Pertinent provisions are
reproduced hereunder for clarity purposes.
A. USE OF LAND:
1. The lot shall be used exclusively for residential purposes.
2. Not more than one single family residential building will be
constructed thereon.
3. Two or more adjacent lots owned by one owner maybe
consolidated into one lot provided that thereafter it shall not be
subdivided.
4. No vehicular entrance shall be constructed within five (5)
meters from the corner of boundary lines of the lot situated
next/adjacent to intersecting streets.
B. BUILDING RESTRICTION:
1. All buildings and improvement (except the fence ) must be of
strong materials and properly painted.
2. All buildings must be provided with modern sanitary
installations connected to the public sewer or an approved septic
tank. The minimum clearance of the septic tank to the boundary
line must be one (1) meter.
3. All buildings must be at a distance of NOT LESS THAN or a
strict minimum of two (2) meters from the boundary line of the
lot facing the street, and in all side boundaries. A minimum
of one (1) meter or not less than (1) meter shall be computed
from the eaves of the roof, building or veranda from the
buildings outermost protruding
structure whichever is nearest the boundary lines next adjacent
thereto. The building walls and columns shall have a setback of
minimum of three (3) meters facing a street and two (2) meters
facing the side and rear walls.
4. The building must not be higher than ten (10) meters, measured
from the elevation of the curb line facing the building to the
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median of the curb side of the existing lot highest protruding

portion or part of the roof. No fence more than two (2) meters in
height shall be constructed , erected, or maintained in the lot as
follow on the median street level height.
5. No construction of duplex house or make shift duplex is
allowed. Duplex is defined or having 2 main entrances or as
defined by a building code of the Philippines.
II.

PROCEDURES OF THE EFFECTIVE IMPLEMENTATION OF

PROJECTS AND RULES AND REGULATIONS GOVERNING THE
CONSTRUCTION
ACTIVITY
AND
CONSTRUCTION
PERSONNEL.
The following rules and regulations shall apply to both new construction
and renovation. Renovation under these rules and regulations shall mean
changes in old and finished construction that will affect easement or
clearances from boundary lines and will substantially generate debris.
Renovation shall be classified as follows:
Major renovations:
1.
Additional room or expansion of original plan
2.
Swimming pool
3.
Cabaa of other permanent structure
4.
Others (Any changes from the original plan)
Minor renovations:
1.
Re-roofing
2.
Floor retiling
3.
Repainting
4.
Re-landscaping
5.
Others
A.

PRE-CONSTRUCTION PERIOD:
A.1. Owners or their duly authorized representatives will submit to
the President of the Association through the Construction
Committee Chairman, at least two (2) weeks before expected
date of construction the following documents:
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A.1.a .Building Plans and Specifications prepared by a

Licensed
Architect recommended for approval by Ortigas & Co.Ltd.
(New construction) Floor Plan (Major renovation
only)
A.1.b.Clearance from the Treasurer of the HOMEOWNERS
ASSOCIATION re: the payment of the following:
(New only)
A.1.b1.Refundable Cash performance bonds
A.1.b.1.a. New Construction P600,000.00
A.1.b.1.b. Major Renovation P250,000.00
A.1.b.1.c. Minor Renovation P 10,000.00
For purposes of this provision, demolitions
with immediate construction on the site shall
be
classified
as
New
Construction.
Demolitions wherein there is no immediate
construction shall be classified as Major
Renovation.
Should construction thereon
commence at a later date, this shall be deemed
a New Construction, subject to the payment of
the corresponding Performance Bond.
A.1.b.2.Any and all receivable for Association dues
and assessments that have fallen due and
remain unpaid. (See Association
schedule of dues.)
A.1.b.3.Non-refundable Construction Fee
- 20% of bond for new construction
- 20% of bond for major renovation
- 20% of bond for minor renovation
A.1.b.4. Copy or Rules and Regulations-P50.00/copy
A.1.c.

A duly notarized written undertaking (Form A) signed

by the owner and his Contractor/Administrator stating
among all other things the following:
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A.1.c.1
A.1.c.2

That they have read and understood the

provisions of these rules and regulations.
That the project will be built in

accordance
A.1.c.3.
A.1.c.4.
fine and
of the
approved by these
Regulations.
A.1.c.5.
premises of the
purposes.
A.1.c.6 .

with approved plans and specifications.

That they agree to comply with the
provisions of the rules and regulations
That they will pay the corresponding
penalties to include the forfeiture
Bonds for violations as
Rules and
That they authorize the President or his
representatives to enter the
project for inspection
That they will undertake at their
expense all necessary corrections
required by the Association. Not
restricted to the removal of any
structure that does not abide with our
Construction Rules and Regulations.

A.1.d. A copy of building , Electrical and Sanitary Permit after

they are secured from the city building official.
A.1.e.

A list of all construction and supervisory

personnel with their ID pictures who will be
authorized to enter, stay-in, and/or work at the
project. Strictly only one (1) worker will be
authorized to sleep inside the construction area
and will be issued Blue ID cards. A second
worker may be allowed to sleep inside the
construction area upon prior written request from
the Homeowner and written approval by the
Board.

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A.2. Temporary fence to enclose the lot shall not be erected until the
construction permit is obtained by the homeowners and
the
Construction bond has been posted. A temporary fence shall be
constructed with a minimum height of 4 meters from the highest point
of the ground using the following light materials:
A.2.a Front of Construction Sight: Net or see through material
which provides visibility on the construction site
A.2.b Sides and back of Construction Site: [enumerate list of
standard materials that may be used] (tarpaulin , blue tarp,
Yero)
A.3. Actual construction can be started within two (2 weeks from the
posting of the construction bond by the lot owner.
A.4. Building Permit Number signage and with proper description
should be placed in the external well visible in plain sight.
B.

CONSTRUCTION SCHEDULE AND OTHER RULES:

B.1.The following rules and regulations governing the

construction activity and the behavior of construction
personnel will apply.
B.1.a.

WORKDAY AND WORKHOURS:

Working days will be from Mondays to Friday, from 8:00 a.m. to 5:00 p.m.
and Saturday, from 9:00 a.m. to 6:00 p.m. On highly meritorious cases,
overtime work maybe allowed by the association on weekdays up to 7:00
pm. NO work of any kind shall be allowed on Sundays or Holidays.
Overtime requests must be submitted to the Administration Office at least 6
hours before start of weekday overtime .
B.1.b.

DELIVERY OF EQUIPMENT CONSTRUCTION

SUPPLIES AND MATERIALS:
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B.1.b.1. Delivery of these items will be made ONLY on Mondays to

Fridays
from 8: a.m. to 5:00 p.m. and on Saturdays from 9:00
a.m. to 6:00 p.m.
There will be no exemptions to this rule. All
materials must be placed
within the perimeter of the
construction site.
B.1.b.2. Ten Wheeler delivery trucks/Transit Mixers and Movers are
strictly
prohibited from entering the village .However, entry
of these trucks
could only be allowed upon submission of a
letter request to the
Administration Office, subject for
approval by the Construction
Committee Chairman and
provided, they will not pass the MOLAVE
BRIDGE.
B.1.b.3. The following fee shall apply for the entrance of trucks/vans
not
limited to construction vehicles.
- 4 wheelers (restricted to construction,
landscaping delivery/hauling only)-P200
- 6 wheelers (all types of delivery/hauling)-P300.00
- 10 wheelers (all types of delivery/hauling only.)-P1,000.00
- Trailer Truck/Mixer (all types of delivery/hauling) P1,500.00
B.1.c. USE OF STREET AND SIDEWALK
Streets and sidewalks are public areas and should always be clear of
construction materials or debris. Likewise, mixing of cement is strictly
prohibited on these areas.
B.1.c.1. A penalty of P1,000 pesos/day be applied in the first offense.
P2,000/day on 2nd offense
P5,000/day on 3rd offense
B.1.d. USE OF ADJACENT LOT:
Whenever applicable a vacant lot near the construction maybe used for
storage of construction supplies and materials upon request of the projects
owner/contractor. Since the lot is owned by a Member of the Association
and in order to protect their rights and interests, the following rules will
apply:
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B.d.1

The project owner/contractor will post (a Rental fee of

P100/sqm per month) non-refundable Cash Bond of Twenty
Thousand Pesos (P20,000.00) to guarantee the clearing of the
lot once the project is completed. The lot shall be restored to
its original condition within two weeks from completion of
construction.

B.d.2 The Project owner shall present to the Board the prior written
consent of the lot owner. Upon approval of the Board, the
Homeowner shall pay the Cash Bond stated in B.d.1 above.
Since the Association is charged with monitoring the lot and
ensuring strict compliance with these Rules and any
amendment(s) hereto, the Cash Bond shall be split as follows:
70% Lot Owner; 30% Third Valle Verde Homeowners
Association, Inc.
B.d.3 Should the owner use the lot prior to the completion of the
project, the project owner/contractor must clear the lot within
the period specified by lot owner.
B.d.4

The lot shall be used solely for storage of construction

supplies and materials. No living quarters of latrines or
makeshift shanties for construction workers will be built
thereat.

B.d.5

If construction debris and/or excavated soil from the

construction site is dumped thereat during the construction
period such as debris and/or soil must be removed not later
that the first Saturday from the date such debris or soil has
been dumped.

B.1.e. SAFETY:
Safety devices must be installed and extreme care be exercised in
order to prevent damage to property or injuries to persons. At least
two (2) sets of fire extinguishers with capacity of 2 gallons or 20
lbs. each should be provided in the site.

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B.1.e.1. Non-existence of the safety extinguishers shall be

charge an amount of P1,000/day, P2,000/day 2 nd
offense, P5,000/day 3rd offense
B.1.e.2. Non-compliance can result for the suspension of
construction work as exercise by the village
association.
B.1.f. REQUIRED INSPECTION

pouring the
authorized
to

B.1.f.1. The Owner or his representative will inform Chairman,

Construction Committee the expected dates of
projects foundation and completion of roof framing
construction to enable the Chairman or his duly
representative to inspect the premises for compliance
required distances from property lines.

B.1.f .2 SCHEDULE OF INSPECTION

B.1.f.2.a. Upon completion of excavation of foundations but
before the pouring of the concrete footings.
B.1.f.2.b. When roof framing construction shows complete
extension of eaves gutter lines, which must be in
accordance with easement requirements from the
property line 2.00 M along any street and 1.00
M
along any adjacent lot. See Section1.B
B.1.f.2.c.Upon completion of excavation for Septic tank. No
water supply tank shall be higher than 2.00 M from
the ground level.
B.1.f.2.d.Upon completion of the layout of the drainage but
before actual installation of such drainage system.
B.1.f.2.e. Upon completion of construction including concrete
sidewalk, 7.5 cm. thick and 1.15 M wide along the
perimeter of the lot fronting
any street
and
complete clearing of premises and surrounding areas,
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including any vacant lot/s used during construction.

B.1.g. SANITATION
Sanitation of living quarters, latrines, cooking and dining areas must
be collected inside the construction premises and disposed properly.
Latrines must be built inside the construction site with a minimum
depth of six (6) feet.
B.1.h. USE OF PRIVATE SECURITY AGENCIES:
If the owner desires to hire the services of Private Security Agencies
to guard his premises, he must coordinate with the chairman, Security
Committee and if allowed, Security personnel will be treated as part
of the Stay-in construction personnel and shall report to the OIC of
the TVVHAI Security. All rules for construction personnel will apply
to them and they will not be allowed to move outside the construction
premises with their weapons.
B.1.i RESTRICTED AREAS:
The Village Park is declared a RESTRICTED AREA for the
construction personnel.
B.1.j.USE OF ID CARDS:
All construction personnel must have a valid ID card and should have
their ID in their possession at all time specially when outside of the
construction premises. Homeowners shall be responsible for the
discipline and control of their construction personnel.
B.1.k. CURFEW HOURS:
Construction personnel with Green IDs must leave the village area
before 5:30 p.m. .Personnel with Blue IDs (stay-in personnel should
not loiter

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or move around the village between 8:00 p.m. to 8:00 a.m. the
following day. All violators of these regulations will be apprehended,
their IDs
confiscated and will be directed to leave the village immediately.
B.1.l. INTOXICATING LIQUORS:
Construction personnel are not allowed to bring into the village
intoxicating liquor to include beer. Drinking liquor and beer is
absolutely prohibited inside the village.
B.1.2 Any worker caught with intoxicating liquor can be permanently
banned from the village.
B.1.m.PETS:
Keeping of pets of any kind is not allowed.
B. 1.n. GAMBLING
Gambling of any type is definitely prohibited.
B.1.o. FAMILIES:
Families especially children of construction
personnel are not allowed to reside in workers
living quarters. Construction personnel are not
allowed to bring females to their living
quarters at any time.
B.1.p. FIREARMS OR DEADLY WEAPONS:
Construction personnel are not allowed to bring
firearms and/or deadly weapons inside the village.
Any person apprehended for this violation will be
brought to the nearest Police Station by the Village
Security Personnel.
B.1.q. BURNING COGON AND OTHER MATERIALS:
Under no circumstances should burning of cogon
other materials be allowed.

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B.2. PROCEDURES
CONSTRUCTIONS:

GOVERNING

INCOMPLETE

The building should be completed within the periods specified below.

Should there be a work stoppage, the owner or his contractor shall
advise the Association through the Chairman, Construction
Committee, citing the
reason(s) for the stoppage and indication when they expect to resume
the work. When the corresponding original period has elapsed from
the issuance of the original permit , owner shall apply for a new
permit. The board rules shall apply where in return of the original
bond less any no- refundable amount and new application and
new bond rates if any shall apply.
New Construction Major
Renovation
Period to Complete
18calendar
12 calendar
months, inclusive months, inclusive
of Weekends and of Weekends and
Holidays
Holidays
Cash Performance
600,000
250,000
Bond
Allowable
12 calendar
6 calendar
extension
upon months, inclusive months, inclusive
prior
written of Weekends and of Weekends and
consent of the
Holidays
Holidays
Board
Additional
Bond 10,000 per month 8,000 per month
for extension (nonrefundable)
Should
construction
Apply for a new construction bond
exceed
the
allowable
extension

Additional
Requirements

Updated NBI / Police Clearances for

all workers on site

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Minor Renovation
1 calendar month,
inclusive of
Weekends and
Holidays
10,000
1 calendar month,
inclusive of
Weekends and
Holidays
4,000
Renovation shall
be deemed a
Major renovation,
subject to the
payment of
corresponding
bond/fees and
other requirements
Guarantee/
Undertaking
executed by the
Homeowner than
he/she will be
responsible for

and be solidarily
liable for acts and
omissions of
workers while on
site

Exception to the above schedule and rules shall be subject to prior Board
approval and shall be evaluated on a case to case basis.

III.

PROCEDURES GOVERNING CHANGE OF PLANS DURING

THE
CONSTRUCTION PERIOD:
III.A.

If the owner decides to change the approved buildings plans and

Specifications after the Building Permit has been issued by the
City Building Official, he must first submit to the President
Through the Chairman, Construction Committee the new set of
plans for evaluation. The new plans will be implemented upon
approval by the Chairman, Construction Committee the new set
of plans for evaluation .The new plans will be implemented upon
approval by the Chairman, Construction Committee and the
President or after a new Building Permit has been issued by the
City Building Official whichever is necessary according to the
National Building Code.

III.

SPECIFIC DUTIES AND RESPONSIBILITIES OF ASSOCIATION

OFFICERS AND OTHER MEMBERS:
It is the duty and responsibility of every member of our Association to be
vigilant and report all violations to the President or to any officer concerned
in the implementation of these rules and regulations. These rules were

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designed for the security and welfare of all the Members as well as the
enhancement of the beauty of our community.

IV.A.

DUTIES AND RESPONSIBILITIES OF THE CHAIRMAN

CONSTRUCTION COMMITTEE:
IV.A.I.

Review all plans and specifications submitted to determine

whether they conform to standards and make the
corresponding recommendation to the President.

IV.A.2.

Issues ID cards for construction personnel.

IV.A.3.

Make the required and periodic inspection on job sites to

determine whether violations are committed and take the
necessary measures for their correction.

IV.A.4.

Act on all reports of violations and determine the fines and

penalties to be imposed.

IV.A.5.

Make the necessary inspection after the projects completion

and submit to the Board his findings as basis for the
forfeiture or release of the Construction Bonds.

IV.A.6.

Cause to be prepared for the Presidents signature all

communications to outside Agencies when violations have
been found and unacted upon.

IV.A.7.

Perform such other duties that the President may direct.

IV.B. DUTIES AND RESPONSIBILITIES OF THE CHAIRMAN, SECURITY

COMMITTEE INVOLVING CONSTRUCTION PROJECTS:
IV.B.1.Directs village Security Personnel to strictly enforce rules and
regulations pertinent to the behavior of Construction
personnel.
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IV.B.2.Directs Village Security to assist the Construction Committee

Chairman and the Administrator in the inspection of preconstruction and construction activities to see that there is
no
violation especially on II.A.2. and II.B.2.
IV.B.3.
all

Furnishes the Chairman, Construction Committee a copy of

violation reports.

IV.B.4.Recovers all ID cards issued to construction Personnel after the

completion of the projects.
IV.B.5.Coordinate with Chairman, Construction Committee on all
matters on security involving construction projects.
IV.B.6.Perform such other duties that the President of the Chairman,
Construction Committee may direct.
IV.C. DUTIES AND RESPONSIBILITIES
INVOLVING
CONSTRUCTION PROJECTS:
IV.C.1.

OF

THE

TREASURER

Ascertain that all receivables for the association dues and

other
Assessments have been paid and unpaid cause their
payment
before the issuance of Clearance for construction
purposes.
IV.C.2.Cause the payment of all fines and penalties for violations of
Association Rules and Regulations. If the owner/contractor
does not pay the fines, causes their deduction from the cash bond
before it is reimbursed to the project owner/contractor.

IV.D. DUTIES AND RESPONSIBILITIES OF THE ADMINISTRATOR

INVOLVING CONSTRUCTION PROJECTS:
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IV.D.1.

Ensure that owner accomplishes duly notarized written

undertaking (Form A) prior to start of construction.

IV.D.2.

Maintains file folder for each approved construction for

monitoring and references purposes. This folder shall
include
among others, a checklist that will show all pertinent
data required in the pre-construction and construction period
such as
name and address of contractor, date fees paid and
when applicable, refunded start and completion of construction,
etc. Plans and specification may also be folded and included in
this folder.

IV.D.3.
Assist the Chairman, Construction Committee in the
issuance of IDs for all construction workers.
IV.D.4.
Assist the Chairman, Construction Committee in the
inspection of projects.
IV.D.5.
Advises the Treasurer of violations of regulations
determined and reported to the Board by Chairman, Construction
Committee for purposes of the imposition.

IV.

SCHEDULE OF FINES AND PENALTIES FOR VIOLATIONS:

V.A. VIOLATION OF RULE ON (all amounts are in PhP):
Violation
Workday
Work Hours
Use of Streets

1st Offense
2,000.00 per worker
1,000.00 per worker per
hour

2nd Offense
Permanent ban from
entering the village
premises
Permanent ban from
entering the village
premises

2,000.00

clean-up, repair,
restoration costs and
permanent ban from
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N/A

entering village
premises.
Safety

Required Inspection & Over

Stay-In
Sanitation

1,000.00
Permanent ban from
entering the village
premises
2,000.00
Permanent ban from
entering the village
premises
2,000.00 per day

N/A

N/A
2,000.00 per day
* 3 offense 5,000.00 per
day
Permanent ban from
entering the village
premises
rd

Restricted Area
Use of Other Workers ID
Card
Lost ID Card
Curfew Hours

Intoxicating Liquors
Pets
Gambling
Families

Firearms and Deadly

Weapons
Burning of Cogon / Other
materials

V.

1,000.00
1,000.00 per worker
Permanent ban from
entering village premises
200.00 per ID
2,000.00 per person
2,000.00 per person
Automatic and permanent
ejection from the Village.
Warning and disposal of Pet
2,000.00 per person
Automatic and permanent
ejection from the Village.
2,000.00 per person
Automatic ejection of
family members from the
Village.
5,000.00 per person
Automatic and permanent
ejection from the Village.
5,000.00
Offender will be brought to
Barangay Officials

REIMBURSEMENT /FORFEITURE OF BONDS:

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N/A
N/A
Permanent ban from
entering the village
premises
N/A

N/A
N/A

N/A
10,000.00
Offender will be brought to
Barangay Officials

VI.A.

PURPOSES:
VI.A.1.CASH PERFORMANCE BOND:
This is required to guarantee that the building Asbuilt,
does not violate the deed of restrictions and the
owner/contractor has complied with
these rules and
regulations
during
the
construction period.
VI.A.2.CASH BOND FOR THE USE OF ADJACENT

LOT:
This bond is required to guarantee that the owners of
the
new projects who will use the adjacent lots
during the
construction period will clear/clean the
lot used.
This bond is forfeited to the
association if the lot used
is not cleared or
cleaned within sixty
(60) days after the
project
is completed or within the same period if the
owner decides to stop the construction activity to its
completion.
VI.B. REIMBURSEMENT OF BONDS:
Upon the projects completion, the owner will request the president
for the reimbursement of the Bonds through the Chairman,
Construction Committee with the following documents:
VI.B.1.
A certified true copy of the Occupancy,
Building,
Electrical and sanitary Plumbing
Permit issued by
the City Building Official.
VI.B.2.
and
paid, the
bond.

A certificate from the treasurer that all fines

penalties levied has been paid and if not
same will be deducted from the

I.B.3. A certificate from the Chairman of the Security

Committee that all ID cards of the construction
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personnel have been surrendered except

are designated as Caretaker of the vacant

those who
residence.

VI.B.4.
Inspection Requirement: Upon the receipt of
the
above
document,
the
Chairman,
Construction
Committee or his duly
authorized representative
will
inspect
within ten (10) days project to
determine whether it conforms with the Covenants
and Deed of restrictions, and to see whether the
adjacent lots used during
the
construction period
have
been
cleared/cleaned. If no violations are
found,
the Chairman with the President approval
will conform the Treasurer in writing to reimburse
the Bond/s posted minus all unpaid fines and
penalties
imposed
during
the
construction period.
However,
if
violations are found ,the matter will be
referred
to the Board on this regular monthly
meeting
for the appropriate action decision.
VI.B.5.
Board Action: The Board on its regular
monthly
meeting will study the findings
and
recommendation of the
Chairman, Construction
Committee and will
decide by majority decision the
appropriate action to
be taken. A board decision for
the forfeiture of the
Board will not prejudice any
future action
by the Ortigas & Co. Ltd., the
Association or any member of the Association from
instituting action to enforce the restrictions in
consonance with the Covenants and
Restrictions.
VI.B.6.

Refund of Construction Bond:

VI.B.6.a.

Return and surrender all construction

workers
ID
cards
to

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Administration Office
upon
construction completion.
-16VI.B.6.b. Return construction bond in full thirty
(30)
days after construction inspection
and after
occupants permit has been
submitted, and;
VI.B.6.c.

VI.

Another bond is necessary if additional

construction is required.

EFFECTIVITY:
These revised rules and regulations are effective as of January 2015.

VII. RESCISSION CLAUSE:

These rules and regulations will stay in force and will only be rescinded by
competent Authority in accordance with and pursuant to the Associations
By-Laws.
APPROVED BY:
BOARD OF DIRECTORS
2014-2015
THIRD VALLE VERDE HOMEOWNERS ASSOCIATION, INC.
KRISTOFFER ALLAN TANG
President

RICARDO YAO
Vice-President

VICENTE ATILANO
Director

MA. RITA DEL ROSARIO

Director

RUBEN TAN
Asst. Treasurer

SHIRLEY VESAGAS
Corporate Secretary
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ALEJANDRO REVILLA
Director

VINCENT LAO
Treasurer

FIDEL HENARES
Director

MA. CRISTINA HOLOPAINEN

Asst. Secretary

SHERJACK SIAO
Director

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