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    This document outlines a corporate procedure for employee attendance during inclement weather. It provides options for employees if weather makes travel difficult, including making reasonable efforts to get to work safely, preparing to work from home if equipped to do so, and notifying supervisors of any absences or lateness. It describes full or partial office closures, with critical employees still expected to work. It details methods of notifying employees of closures and pay policies for closures before, during or after work hours. Employees may use paid time off for absences due to weather if offices remain open.

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    Grey County Inclement Weather Corporate Procedure

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    This document outlines a corporate procedure for employee attendance during inclement weather. It provides options for employees if weather makes travel difficult, including making reasonable efforts to get to work safely, preparing to work from home if equipped to do so, and notifying supervisors of any absences or lateness. It describes full or partial office closures, with critical employees still expected to work. It details methods of notifying employees of closures and pay policies for closures before, during or after work hours. Employees may use paid time off for absences due to weather if offices remain open.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    76 views4 pages

    Grey County Inclement Weather Corporate Procedure

    Uploaded by

    legolas55569
    This document outlines a corporate procedure for employee attendance during inclement weather. It provides options for employees if weather makes travel difficult, including making reasonable efforts to get to work safely, preparing to work from home if equipped to do so, and notifying supervisors of any absences or lateness. It describes full or partial office closures, with critical employees still expected to work. It details methods of notifying employees of closures and pay policies for closures before, during or after work hours. Employees may use paid time off for absences due to weather if offices remain open.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 4

    Corporate Procedure

    Attendance during Inclement Weather


    Approved by: Council
    Date Approved: November 5, 2013
    Replaces: Section 5-40.3 HR Manual

    Last Modified Date: May, 2013


    Scheduled for Review by: 2017

    Procedure Number: HR-MNG-001-001Parent Policy: HR-MNG-001


    Author: Human Resources
    References and Related Documents
    Attendance Policy
    Absence Reporting Procedure
    Forms
    Leave of Absence Request

    Purpose
    This procedure outlines the options available to employees in respect of attendance
    during inclement weather conditions, and outlines the process for a full-day closure or
    early closure of facilities, buildings or services.
    On occasion, inclement weather may make it difficult and/or impossible for employees
    to get to work. In the instance of inclement weather, employees are reminded to:
    1. Make every reasonable attempt to get to work, while maintaining regard for
    personal safety.
    2. Given the variability of severe weather, we expect you to take steps to be
    prepared in advance. This may mean allowing extra time prior to your start time
    to clear snow, and in anticipation of traffic delays.
    3. In appropriate circumstances, and with approval from your supervisor, you may
    wish to prepare to work from home in the event of a storm. If you are equipped
    to work from home, the County expects you to monitor your voice mail/email
    throughout the day, and initiate/return telephone calls as appropriate.
    4. Notify your manager/supervisor of your absence or anticipated lateness, as soon
    as possible.
    Attendance during Inclement Weather

    May, 2013

    Scope
    This procedure applies to all Non-Union County employees. Employees covered by a
    collective agreement are subject to the terms and conditions in their respective
    agreements.

    Procedure
    The CAO and Directors will be responsible for the administration and maintenance of
    this policy.

    Definitions
    Inclement Weather: Severe weather conditions which include, but are not limited to:
    tornadoes, hurricane, flooding, snowstorms, ice storms and
    dangerous weather conditions.

    Office Closure and Cancellation of Services


    In the event inclement weather conditions are present and it is necessary to close
    certain offices and/or services, the CAO and/or the appropriate Director shall approve
    the closures (except 24 hour operations).
    In order to protect the health and safety of employees, only those employees whose
    positions are designated as critical will remain at, or report to work, in order to sustain
    operations and protect the Countys assets. Please note, employees are not expected
    to travel to a worksite when access roads are closed.
    a. Closure prior to regular business hours: Employees will not report to work,
    except for critical personnel where practicable.
    b. Closure during regular business hours: Employees will leave the
    workplace, except for designated critical personnel.

    Method of Notification
    In advance of scheduled shifts, employees have the responsibility to determine if
    inclement weather or pending inclement weather will have an impact on their workplace.
    The County will provide the necessary information about office/service closures and
    other important notices, using the methods below:

    Call the Grey County Main Telephone Number: 519-376-2205


    This is a recorded message of office and/or service closures, or directions for
    where and when to report for work.

    Attendance during Inclement Weather

    May, 2013

    View the County of Grey Website: Grey County Website


    Radio and Website Information: Listen to radio announcements and/or view
    websites.
    Radio Station

    Phone Number

    Website Address

    560 AM CFOS

    519-376-2030

    560 AM CFOS website

    MIX 106.5 FM

    519-376-2030

    MIX 106.5 FM website

    Country 93 FM

    519-376-2030

    Country 93 FM website

    92.3 FM The Dock

    519-470-7626

    92.3 FM The Dock website

    94.5 FM The Bull

    519-357-1310

    94.5 FM The Bull website

    101.7 FM The One

    519-357-1310

    101.7 FM The One website

    920 AM CKNX

    519-357-1310

    920 AM CKNX website

    Other methods may be used to notify employees of a closure or early closure of


    facilities, buildings or services due to inclement weather, including:

    Email
    Personal notification by affected employees supervisor (ie. phone tree)

    Departments, particularly those operating on a 24/7 basis, may develop additional


    internal procedures for notifying employees.

    Timing of Notification
    Every attempt should be made to communicate suspended operations or closure
    decisions promptly, and if at all possible, before 7:00 am.
    Every attempt should be made to take into account employees working afternoon,
    evening and night shifts when communicating suspended operations or closure
    decisions.

    Pay during Office Closures and Cancellation of Services

    Closure PRIOR to Regular Business Hours: scheduled employees will be paid


    their wages based on a regular work day for the period involved, regardless if
    they attend work or not.

    Attendance during Inclement Weather

    May, 2013

    Closure DURING Regular Business Hours: employees may leave the


    workplace and receive their wages based on a regular work day, regardless if
    they remain at work or not.
    Employees or Positions deemed Critical: due to the nature of certain
    positions, some employees will be required to work during a workplace closure.
    These employees will receive their wages based on a regular work day.
    Employees on Vacation, Sick, Lieu time, etc. during a Closure: these
    employees will record their time as originally planned.

    Absence due to Inclement Weather (No Closure of Office or


    Services)
    On days when adverse weather conditions (snow, road conditions, etc.) make it
    impossible or uncomfortable for an employee to reach their place of employment, the
    employee may take this time as Vacation, Lieu Time or Time Without Pay.

    Standard Operating Guidelines


    Once a decision has been made to curtail services/operations or close a work site, the
    CAO and/or the appropriate Director will:

    Contact Human Resources or designate who will in turn contact the radio
    stations to place the appropriate public service announcements.
    Send in a High Importance IT Request for IT to change the phone system to
    After Hours Policy - IT After Hours On Call and post a Media Release
    instructions to the County website homepage to inform public and staff.
    Contact all other members of the Senior Management team and the Emergency
    Management Coordinator to advise of the decision.
    Directors will take whatever steps are necessary within their own departments to
    meet operational requirements, and ensure the safety of staff and clients (ie.
    place notices on entrance doors, and advise community partners, etc.).

    Attendance during Inclement Weather

    May, 2013

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