Professional Documents
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Grey County Inclement Weather Corporate Procedure
Grey County Inclement Weather Corporate Procedure
Purpose
This procedure outlines the options available to employees in respect of attendance
during inclement weather conditions, and outlines the process for a full-day closure or
early closure of facilities, buildings or services.
On occasion, inclement weather may make it difficult and/or impossible for employees
to get to work. In the instance of inclement weather, employees are reminded to:
1. Make every reasonable attempt to get to work, while maintaining regard for
personal safety.
2. Given the variability of severe weather, we expect you to take steps to be
prepared in advance. This may mean allowing extra time prior to your start time
to clear snow, and in anticipation of traffic delays.
3. In appropriate circumstances, and with approval from your supervisor, you may
wish to prepare to work from home in the event of a storm. If you are equipped
to work from home, the County expects you to monitor your voice mail/email
throughout the day, and initiate/return telephone calls as appropriate.
4. Notify your manager/supervisor of your absence or anticipated lateness, as soon
as possible.
Attendance during Inclement Weather
May, 2013
Scope
This procedure applies to all Non-Union County employees. Employees covered by a
collective agreement are subject to the terms and conditions in their respective
agreements.
Procedure
The CAO and Directors will be responsible for the administration and maintenance of
this policy.
Definitions
Inclement Weather: Severe weather conditions which include, but are not limited to:
tornadoes, hurricane, flooding, snowstorms, ice storms and
dangerous weather conditions.
Method of Notification
In advance of scheduled shifts, employees have the responsibility to determine if
inclement weather or pending inclement weather will have an impact on their workplace.
The County will provide the necessary information about office/service closures and
other important notices, using the methods below:
May, 2013
Phone Number
Website Address
560 AM CFOS
519-376-2030
MIX 106.5 FM
519-376-2030
Country 93 FM
519-376-2030
Country 93 FM website
519-470-7626
519-357-1310
519-357-1310
920 AM CKNX
519-357-1310
Email
Personal notification by affected employees supervisor (ie. phone tree)
Timing of Notification
Every attempt should be made to communicate suspended operations or closure
decisions promptly, and if at all possible, before 7:00 am.
Every attempt should be made to take into account employees working afternoon,
evening and night shifts when communicating suspended operations or closure
decisions.
May, 2013
Contact Human Resources or designate who will in turn contact the radio
stations to place the appropriate public service announcements.
Send in a High Importance IT Request for IT to change the phone system to
After Hours Policy - IT After Hours On Call and post a Media Release
instructions to the County website homepage to inform public and staff.
Contact all other members of the Senior Management team and the Emergency
Management Coordinator to advise of the decision.
Directors will take whatever steps are necessary within their own departments to
meet operational requirements, and ensure the safety of staff and clients (ie.
place notices on entrance doors, and advise community partners, etc.).
May, 2013