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39 Caro 2003 Checklist
39 Caro 2003 Checklist
Clients Name:
Period ended :
/ /201
Y / N / NA / Remarks
Preliminary
A. For all representations made to the auditors on the basis of which the
checklist is filled up, written confirmation from the client should be obtained,
so far as is practicable.
B. All certificates, representations, working papers on the basis of which
checklist has been completed should be attached to this checklist and
suitably referenced.
C. Detailed working note as to why auditors have come to such conclusion
should invariably be attached to this statement.
D. All important observations must be properly documented and cross-linked to
the individual working papers.
E. Where there are exceptions; i.e., adverse conclusions, such facts should be
adequately highlighted.
F.
Signature of the Auditor should contain the name of the proprietor / partner
and his membership No. of ICAI.
G. Applicability
Verify that CARO is applicable to the company
Exclusions
1. a banking company
2. an insurance company
3. a company under section 25 of the Companies act
4. private limited company having :
i.
turnover of less than Rs. 5 crores,
ii.
paid-up capital and reserves not > Rs. 50 lakhs,
iii.
loan outstanding less than Rs. 10 lakhs from banks and FI,
iv.
Not accepted public deposits.
(In other words, CARO applicable when ANY
of the above condition is not fulfilled ) If
CARO is not applicable to the company, state
The fact in the main report.
1.
Fixed Assets
1.1.1
1.1.2
x.
1.1.3
1.2.1
Inventories
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
3.2.1
3.2.2.
3.2.3.
Check that loans and advances made on the basis of security have been
properly secured.
3.2.4.
If the terms of the loan given are prima facie prejudicial, has written
explanation been obtained from the company as to why it should not be so
considered?
Test check the repayments of the principal amounts with the stipulation to
ensure that the party is repaying the principal amounts as stipulated. Extent of
check :
3.3.3
Test check the receipt of interest with the stipulation so as to ensure that such
interest repayments are regular. Extent of check :
3.3.4
Identify the Loans & Advances in the nature of loans where no stipulation has
been made for repayments of the principal amount or for payment of interest.
3.3.5
3.3.6
3.4.1
3.4.2
Verify the steps taken by the company as listed above and make your
comments where the steps taken do not look reasonable and ask for
companys response thereto. Reasonable steps for Recovery include: Amounts
involved, issue reminder/s, sending legal notice, facts and circumstances of
each case should be considered and in absence of legal steps, auditor must
satisfy himself that reasonable steps have been taken.
3.4.3
Can you conclude after considering the above and taking appropriate
evidence on records that reasonable steps have been taken by the company?
3.5
3.5.1
3.5.2
3.6.1
Obtain a list of such loans containing details of terms and conditions for our
records. Obtain a list of :
1) Name of the party
2) Relationship with the company
3) Amount
4) Year end balance
Are the rate of interest and other terms on which these
loans have been taken prima facie prejudicial to the
interest of the company with regard to comparative terms
for :
a) security offered
b) rate of interest
c) terms of repayment
d) loan given by the company
3.7.4
3.7.5
3.7.6
3.7.7
3.7.8
4.
4.1
4.2
4.3
4.4
5
5.1.1.
5.1.2.
5.1.3.
5.1.4.
5.1.5.
5.1.6.
5.1.7.
5.1.8.
5.1.9.
5.1.10.
Review the entitys income tax returns and other information supplied to
regulatory agencies such as details shown in 3CD in respect of payments to
specified person.
5.1.11. Cross check all these information with disclosures made on related party
transactions in the notes to accounts.
5.1.12. Review the joint venture and other relevant agreements entered into by the
entity.
5.1.13. Whether the contracts and arrangements referred to in section 301 have been
entered in the register?
5.2.1
Examine the statement obtained in step 5.1.4 above by
reference to the register of contracts maintained under
section 301(1) of the Companies Act, 1956. Consider for
examination the transaction of all such concerns exceeding
an aggregate value of Rs. 5,00,000 each.
Obtain list of all purchases of any goods or materials
aggregating during the year to Rs. 5,00,000 or more in
respect of each party?
Obtain list of all sales of any goods or materials or
services aggregating during the year to Rs. 5,00,000 or
more in respect of each party?
Ensured that the prices paid/received in above two lists
are reasonable as compared to the prices of similar items
supplied by/to other parties by :
Comparing the rates at which purchase/sales have been
from/to other parties.
Comparing the other terms of purchases/sales such as
terms of credit, delivery period, quality of the product,
6.1
6.2
6.3
6.4
6.5
7.
7.1
Are the persons carrying out the internal audit adequately qualified for the job?
7.6
7.7
Have the internal audit reports been perused and management replies given on
points of defaults and whether they have been duly acted upon?
7.8 In view of what is stated above is the internal audit system of the company
commensurate with its size and the nature of its business.
8. Cost records
8.1
8.2
8.3
8.4
9.1
9.2.4
9.3
9.3.1
10.
10.1
a)
14.2 Have proper records been maintained of transactions and contracts? Identify the
records maintained by the company for recording the dealings/trading,
transactions in shares, securities, debentures and other investments such as
contracts etc, and ensure its adequacy?
14.3 Have timely entries been made in such records?
14.4 Have shares, securities, debentures and other investments been held in the name
of the company?
14.5 If not, has company been exempted u/s 49 of the Companies Act?
14.6 Also refer to the RBI directions as Auditors report on NBFCs issued on 2 nd
January 1998.
15. Guarantees given by company
15.1 Obtain a list of all guarantees given by company on behalf of
others to any bank or financial institutions showing
a) Loan Amount
b) Period
c) Maximum liability as guarantor
d) Whether any security
e) Other terms and conditions
15.2 Whether any of the terms and conditions are prejudicial to the
Interest of the company? If yes, ask for explanation from the
company;
15.3 Verify that parties on whose behalf the guarantees have been
given are financially capable of handling the liabilities
15.4 If not, obtain written clarification from the management why
The guarantee is not prejudice to the interest of the company.
16. Term Loans
16.1 If the company has obtained any term loans during the year or
earlier year, obtain a list of loans and the purpose for which
Obtained as per the sanctions letter.
16.2 Verify that the loans are applied for the purpose for which they
were obtained
16.3 If any of the loan still remains to be applied; whether the same
Has been kept separately in bank for future application?
16.4 Obtain confirmation from company that it shall be applied for
the same purpose for which they have been obtained.
17. Source of Funds and its application
17.1 Prepare a Cash Flow statement showing sources of funds and
application of funds segregating short-term funds and
Investments and long term funds and investments.
17.2 List out Long-term funds
a) Long Term Investments
b) Short term Funds
c) Cash generation during the year
d) Change in the working capital
17.3 Whether long term investments match with total of long-term
Funds and cash generation during the year?
17.4 Comment on whether the long term funds have been applied
For long term investments or not? If any adverse comment
Discuss with the management.
18. Preferential Issue
18.1 Whether the company has made any preferential allotment of
shares to parties and companies covered register maintained
Under sec. 301? Obtain the terms of the issue and the price at
which it is issued;
18.2 Whether proper resolutions have been passed and consent of
Appropriate authority such as SEBI obtained?
18.3 Whether the price at which shares are issued has been arrived
at taking into account the market value of the shares of the
Company?
Whether the issue price is unreasonable as compared to the
Market value? Give % of issue price to market value;
18.4 If the issue price looks unreasonable ask for an explanation
from the company why it is not prejudicial to the interest of
the company;
Securities and debentures
19. Whether the securities have been created in respect of
Debentures issued? Has the charge created been registered with
The ROC?
20. Verify from the Directors Report whether the management has
Disclosed on the end use of money realized by public issues.
21.
Frauds
21.1 Whether any fraud committed anywhere has been noted during
The audit? Whether full investigation has been carried out?
21.2 Whether the company has filed any complaint with the police
or criminal case registered against any person for any fraud
Committed. Get a list of cases filed from the company;
21.3 Whether any other party has filed any criminal case or
Complaint against the company for any fraud or cheating?
21.4 Whether any time during the year or period of audit any report
of fraud committed by company reported in press has been
Noticed?
21.5 Collect the details of all such frauds by or against the company
Together with the amount involved.
.
Prepared by :
Reviewed by:
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ANNEXURE D
DOCUMENTATION OF AUDIT WORK
CERTIFICATES TO BE TAKEN ON FILE
(tick mark wherever obtained)
a) Number of bank accounts
b) .certificates and bank reconciliations
a) Number of financial institutions from whom loans taken
b) .certificates
Shift Working
Installed capacity
Actuarys certificate regarding gratuity / pension
Cash on hand
Additions and deletions-fixed assets-re:date
Safe custody certificate regarding investment held by govt authorities,
bankers etc.
Confirmation of full account with associated concerns
Stock received on loan
Stock loaned
Stock with processors /agents
Stock of customers
Stock with customers
Stock with warehousing agency
Stock sent on consignment
Stock received on consignment
Stock of damaged materials dealt-in
Stock-in-transit
Contingent liability
Affirmation regarding realisability of current assets-loans & advances
and adequacy of provision for liabilities and non-charging of personal
expenditure
NOTES :
1. Certificates should specify nature of security which should be compared with the Register of Charges and
Mortgages.
2. In case certificates specifying nature of security is not available consider placing a classificatory note on
accounts that the nature of security is as per the register maintained by the company.
Remarks
Y / N / NA
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