Professional Documents
Culture Documents
Bizmanualz Human Resources Policies and Procedures Sample
Bizmanualz Human Resources Policies and Procedures Sample
or
Document ID
ADM106
Revision
0.0
Effective Date
mm/dd/yyyy
Policy:
Title
PROPERTY & ACCESS CONTROL
Prepared By
Preparers Name / Title
Reviewed By
Reviewers Name / Title
Approved By
Final Approvers Name / Title
Print Date
mm/dd/yyyy
Date Prepared
mm/dd/yyyy
Date Reviewed
mm/dd/yyyy
Date Approved
mm/dd/yyyy
BACKGROUND CHECKS
The Company may be liable for any acts committed by an employee,
acting within the scope of employment. Employees with previous
histories of theft, assault, aggressive behavior, or inability to get along
with others may pose a severe liability for The Company. The courts
require that reasonable inquiries into a persons background be
performed before employment. (See procedure HRG105 BACKGROUND
INVESTIGATIONS).
1.2
2.0
2.1
2.2
2.3
2.4 Computer rooms (or servers) should limit access to those with a need
to be there.
3.0 KEY CONTROLS
3.1
Formal receipt is required for all keys issued by The Company.
Use ADM106 Ex1 KEY ISSUE POLICY FORM. Company keys should stay
on the property and be secured in a locked storage cabinet, except for
those employees whose duties require after hours entry.
3.2
Keys or password codes are not to be loaned or utilized by any
other employee or non-employee at any time. During working hours,
keys will remain with the employee, or be placed in secured storage.
While off duty, keys should be in the companys locked key storage
box, or secured at home.
3.3
Employees not responsible for opening or closing the building,
and those not on call to report after normal working hours, should turn
in assigned keys daily. Keys should be stored in the companys
4.2
5.0
5.1
5.2
Collect all company property and keys in a scheduled, nonconfrontational meeting. Advise employees, terminated for cause,
that they might not return to company property under threat of
criminal charge of trespass.
5.3
5.4
Employees who are absent from work without notice are deemed to
have resigned. If issued keys are not turned in within 24 hours, locks
will be changed and appropriate charges deducted from their final
check.
5.5
Employees who knowingly violate this policy are subject to
termination of employment.
6.0 VISITORS & GUESTS
6.1
All visitors, vendors, and guests calling on the Company or a
particular employee of the firm should sign in at the Front Desk /
Reception Area using ADM106-2 VISITOR LOG.
6.2
The Receptionist should verify that the visitors information has
been recorded correctly before issuing a visitor's badge. This badge
should be recognizably different from employee badges.
6.3
Visitors should be escorted throughout the building at all times
and not permitted to wander around on their own. This applies to
vendors delivering goods or services (e.g., balloons, flowers) to an
employee, also.
6.4
The receptionist should recover all visitors badges when the
visitor leaves. Visitors should leave through the same entrance that
they originated from to assist the receptionist in accounting for all
badges and visitors.
6.5
At the end of the day, the receptionist should review the
ADM106-2 VISITOR LOG for unaccounted for badges or visitors and
alert the Controller of the discrepancy before leaving for the day.
Forms:
Revision History:
Revisi
on
0
Date
Description of Changes
mm/dd/yy
Initial Release
yy
Request
ed By
Key #
Description
Employee Signature
Issued/Authorized By
KEY ISSUE POLICY: Employees are responsible for all keys assigned to them.
Formal receipt is required for all keys issued by The Company. Keys are not to be
loaned or utilized by any other employee or non-employee at any time. During
working hours, keys will remain with the employee, or be placed in secured storage.
While off duty, keys should be in the companys locked key storage box, or secured
at home. Employees not responsible for opening or closing the building, and those
not on call to report after normal working hours, should turn in assigned keys daily.
Keys should be stored in the companys assigned key storage if an employee is not
scheduled to work for more than three days. If keys are misplaced, lost or stolen, it
is the employees responsibility to notify management as soon as practically
possible. Keys and tags shall not contain any marks or wording, which identifies the
Company or any of its locations.
At termination of employment, employees are required to turn in all keys, which
have been assigned and issued. Management may determine that entry locks must
be re-keyed when keys to perimeter doors or storage room doors, or rooms
containing valuable assets are unaccounted for. The cost of re-keying locks for lost
keys may be charged to the employee to whom the key was assigned. These
charges are an employees responsibility and will be deducted from pay. (Note:
employees who are absent from work without notice are deemed to have resigned.
If issued keys are not turned in within 24 hours, locks will be changed and
appropriate charges deducted from their final check.). Employees who knowingly
violate this policy are subject to termination of employment.
I have read and understand my responsibility under the Key Issue Policy above.
Employee Signature
_____________________________
Date Signed
_____________________________
DATE
VISITORS NAME /
COMPANY
TIM
E
IN
TIM
E
OUT
EMPLOYEE VISITED
`
Human Resources Policies and Procedures Manual:
35 Prewritten Policies and Procedures
Human Resources Administration
Compensation (Cont)
BADG
E
NO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Personnel Records
Forms Development
Document Control
Mail & Express Services
Telephone Answering
Property & Access Control
Separation
Workplace Rules & Guidelines
Human Resources Reports
Dress Code
Hiring
11. Employee Hiring
12. Job Descriptions
13. Employment Applications
14. Interviewing Applicants
15. Background Investigations
Compensation
16. Payroll
17. Paid & Unpaid Leave
18. Insurance Benefits
19. Healthcare Benefits
Compensation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
28.
29.
30.
31.
32.
33.
Hiring
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Personnel Requisition
Offer Letter
Personnel Change Notice
New Employee Hiring Checklist
Job Description Format
Employment Application
Employment Application Supplement
Employment Interview Questions
Interview Form
Employee Investigation Checklist
Employee Background Authorization
New References Authorization
Reference Check Survey
Job Descriptions:
A complete job description is included for each of the 87 positions referenced in the
Human Resources Polices and Procedure templates as well as additional common jobs. Each position includes a
summary description of the position, essential duties and responsibilities, organizational relationships, a list of the
procedures where the position is referenced, specific qualifications, physical demands of the position, and work
environment.
Accounting Manager
Human Resources Manager
Nurse
Accounts Payable Clerk
Industrial Engineer
Office Manager
Accounts Receivable Clerk
Insurance Agent
Packaging Engineer
Administrative Assistant
Insurance Claims Supervisor
Physician Assistant
Board Member
Internal Audit Team Leader
President
Broadcast Technician
Internal Auditor- Accounting
Product Development Assistant
Carpenter
Internet Marketing Manager
Product Manager
Carpentry Supervisor
Inventory Control Manager
Production Manager
Cement Mason
IT Asset Manager
Project Manager
Chief Executive Officer (CEO)
IT Disaster Recovery Coordinator
Purchasing Agent
Chief Financial Officer (CFO)
Information Technology Manager
Purchasing Manager
Civil Engineer
IT Project Manager
Quality Control Manager
Computer Programmer
IT Security Manager
Quality Manager
Controller
IT Storage Librarian
Radio / Television Announcer
Credit Manager
IT Support Center Manager
Receptionist
Customer Service Manager
Laboratory Technician
Respiratory Therapist
Director of Quality
LAN Administrator
Restaurant Manager
Director of Sponsorship Marketing
Legal Counsel
Retail Manager
Document Manager
Machinist
Risk Manager
Drafter/ Graphic Illustrator
Manufacturing Manager
Sales Manager
Electrician
Marketing Coordinator
Sales Order Clerk
Engineering Manager
Marketing Manager
Sales Representative
External Auditor ( Independent
Marketing Researcher
Shipping/Receiving Clerk
Auditor)
Field Sales Representative
Mechanic
Sound Technician
Financial Manager
Mechanical Engineer
Stock Clerk
Fundraiser
Media Specialist
Telemarketer
Grants Coordinator
Medical Assistant
Vice President- Finance &
Administration
Health Services Administrator
Medical Records Administrator
Vice President- Sales & Marketing
Network & Computer Systems
Webmaster
Administrator