BANK NAME HERE

POSITION DESCRIPTION
TITLE:

Assistant Controller

GRADE:

FLSA:

Exempt

SEGMENT:

Administration

CATEGORY:

Full Time

SHIFT:

Monday-Friday; 8:00 a.m.5:00 p.m.

SALARY RANGE:
LOCATION:
REPORTS TO:
DATE:

00
$0000 - $0000 Per Month
LOCATION
SUPERVISOR
May 17, 2016

SUMMARY
The Assistant Controller is responsible for assisting the Controller in managing his or her department along with other
areas of responsibility; establishes and maintains the Banks fiscal record keeping system by utilizing generally accepted
accounting principals; adheres to tax laws and regulatory compliance to properly reflect the financial position of the Bank;
ensures department activities run smoothly and efficiently; provides leadership, training and supervision within the
department; provides a high level of customer relations and service; and ensures compliance with Bank policies and
procedures. The position of Assistant Controller assists in attaining established Bank and department goals. Assists the
Controller in performing supervisory duties of department staff, coordinates staff for coverage in all related areas of the
department. May perform managerial duties in the absence of the Controller and is expected to provide leadership,
training and guidance to less experienced staff members.
Assures compliance with all Bank policies and procedures, as well as, all applicable state and federal banking
regulations.

ESSENTIAL DUTIES
1.

Supervises the following accounting functions, including but not limited to:

General Ledger
Accounts Payable/Receivable
Payroll Administration
Benefits Administration
Development and implementation of systems and procedures to maintain proper financial records.
Computation of Federal Reserve Bank Reserves

2.

Assists the Controller by assuring audit compliance and procedure quality control are maintained for the department
and Bank; reviews, recommends and initiates corrective actions; oversees certification and audit activities for all
branches and departments; and ensures department is in compliance with established Bank policies, procedures
and state and federal regulations.

3.

Contributes to the overall profitability of the department and Bank; implements costs controls and monitors expenses
to ensure compliance with budget.

4.

Assists other branch and department offices is resolving accounting inquiries and providing staff support;
participates in various internal committees assigned by Senior Management.

5.

Assists the Controller in ensuring accurate completion of related financial reports initiated by the Banks data
processor along with internal reports.

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6.

Assists the Controller in performing personnel actions including performance appraisals, disciplinary actions, and
interviewing candidates for employment; supervises the daily activities of branch and courier staff including, but not
limited to, effective delegation of assignments, developing work schedules and providing necessary training.

7.

Develops, tests and implements policies and procedures (manual and computerized) pertaining to the maintenance
of accurate accounting records and report preparation.

8.

Gathers and calculates data associated with the preparation of various routine and special financial statements and
reports; reviews documentation for accuracy and completeness; highlights critical areas of the documentation for
managements review; and presents and explains reports and documentation to senior management.

9.

Gathers and calculates financial information; responsible for the preparation and submission of monthly, quarterly
and annual tax reports to the federal and state government; and ensures reporting is made in compliance with tax
laws and regulations.

10. Reviews and approves the sale of Federal funds in accordance with Bank policies and practice.
11. Assists the Controller in preparing annual budget projections based on input from executives; reviews expenditures
to ensure compliance with budgets; and notifies appropriate executive(s) in the event expenditures exceed budgets.
12. Reviews and approves invoices and checks prior to signature to ensure security of Bank funds.
13. Oversees and/or performs payroll processing functions to ensure time records are maintained; ensures pay is
accurately calculated and proper deductions are made; and is responsible for functions relating to check preparation
and distribution as scheduled.
14. Maintains advanced knowledge and awareness of financial industry status and trends.
15. Responds to inquiries or refers inquiries to the appropriate department or person, and exhibiting the necessary follow
through with customers and/or staff involved.
16. Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned areas of the
department, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
17. Assists the Controller in implementing cost controls for the department and monitors expenses to ensure compliance
with budget.
18. Consistently applies superior decision making techniques pertaining to inquiries, approvals and requests as they
apply to existing policies and procedures, keeping within assigned approval limits and using these instances as
learning tools for employee development.
19. Assumes responsibility for special projects; gathers data and prepares reports for Senior Management, audits and
other personnel.
20. Plays a positive role in the development and growth of assigned department staff through excellent communication
skills, both verbal and written, along with strong delegation skills assuring a highly cross-trained staff.
21. Processes, solves and answers complex customer transactions, problems or inquiries.
22. Operates computer terminal or personal computer to process account activity, determine balances and resolve
problems within given authority.
23. Answers telephones, answers questions and directs callers to proper Bank personnel.
24. Assumes responsibility for various department functions in the absence of staff members or in overload situations.
25. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity;
upholds organizational values; accepts responsibility for own actions.
26. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences;
educates others on the value of diversity; promotes working environment free of harassment of any type; builds a
diverse workforce and supports affirmative action.

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27. Follows policies and procedures; completes administrative tasks correctly and on time; supports the Banks goals
and values; benefits the bank through outside activities.
28. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to
report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and
all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to ones own actions
and conduct.

SECONDARY DUTIES
The position of Assistant Controller performs duties specific to the position and other functions as assigned.

SUPERVISORY RESPONSIBILITY
The position of Assistant Controller is responsible for the supervision of NUMBER or more employees. The incumbent in
this position may perform managerial duties in the absence of the Controller, and normally carries out supervisory
responsibilities in accordance with the Bank's policies and applicable laws, ensuring adherence to EEO guidelines.

ENVIRONMENT AND PHYSICAL ACTIVITY

The incumbent is in a non-confined office type setting in which he or she is free to move about at will. The position
includes driving a Bank or personal owned vehicle approximately PERCENT of the time which includes exposure to the
outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors,
drafts, etc.
The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to
NUMBER pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted
focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.
The incumbent for this position may operate any or all of the following: telephone, cellular telephone, beeper, copy and
fax machines, adding machine (calculator), check protector, microfilm equipment, encoder, money counter, credit card
terminal, typewriter, computer terminal, personal computer and related printers.
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS
The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work,
problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication,
analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

MINIMUM REQUIREMENTS

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These specifications are general guidelines based on the minimum experience normally considered essential to the
satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or
ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from
these guidelines.

Bachelors degree from a TIME PERIOD college or university; or TIME PERIOD or more years of related experience
and/or training; or the equivalent combination of education and experience. Work related experience should consist
of an in-depth background in accounting, management and supervisory skills. Educational experience, through inhouse training sessions, formal school or financial industry related curriculum, should be applicable to the financial
industry.

Advanced experience, knowledge and training in progressively responsible branch or department operations,
management and supervisory activities.

Intermediate knowledge of general accounting, payroll, budgeting, and related accounting and record keeping
systems in a financial institution.

Advanced knowledge of related state and federal banking compliance regulations, and Bank accounting policies and
procedures.

Intermediate skills related to the consolidation and reporting of Bank financial results, and formulation and
implementation of Bank accounting procedures.

Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.

Excellent organizational and time management skills, with the ability to provide leadership, supervision and training
for NUMBER or more employees using positive supervisory techniques to ensure maximum productivity;
demonstrated ability in organization and delegation skills.

Basic knowledge of human resource and labor laws and policies.

Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word
processing, spreadsheet and specialty software programs.

Intermediate typing skills to meet production needs of the position.

Advanced math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts;
add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals;
locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar
graphs.

Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry
out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak clearly to
customers and employees.

Thorough understanding of management procedures; ability to plan department or Bank activities (setting objectives,
developing strategies, budgeting, and developing policies and procedures); initiative to organize various functions
necessary to accomplish department or Bank activities; effectively staff (selecting, training and developing
employees); directing employees towards the desired objectives (delegating, motivating, resolving problems);
controlling the function (developing performance standards, measuring results, taking corrective action and
rewarding employees as appropriate).

Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.

Ability to work with minimal or no supervision while performing duties.

Current STATE drivers license and a vehicle with appropriate insurance coverage if required to drive in the course of
performing assigned duties and responsibilities.

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Management reserves the right to change this position description at any time according to business needs.

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